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Today I received a curious 
WhatsApp from my scribe and I 

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didn't know why. 
It was a Friday afternoon. 

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He sent me a message at home he 
wanted to talk to me, not at the

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office and I and I really 
couldn't figure out why. 

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And the reason he was calling is
he was concerned because in his 

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company, AI seemed to be like 
taking the place of all the 

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scribes. 
Hello, my name is Don Pelto. 

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This is Podacha Practice 
Mastery. 

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We're helping you bring a 
practice to the $1,000,000 mark 

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and beyond. 
Today I'm going to start out 

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talking about my the fears of my
scribe and why I reassured him 

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that I'm going to keep him in my
in my practice helping me for 

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those that don't have a scribe, 
I was kind of a a late adopter 

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to getting a scribe, but I think
it is pretty much the most 

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beneficial aspect of my practice
that has helped me to be more 

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present with my patients and do 
all the other things during the 

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day and all the other things 
that I have to do in life during

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my work day so I can kind of buy
my time back. 

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So I think of my scribe more so 
of buying my time back than I do

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anything else. 
There's a good book, I think 

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it's by Dan Martell that says 
it's called buy your time back 

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and it is expensive expense, 
expensive expense. 

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It is expensive. 
So if I look at my, my sheet 

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like we get our expenses for the
practice, it ends up being about

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$30,000 a year. 
And you might think, Oh my 

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goodness, 30,000. 
Well it is pre tax. 

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So I, I actually save 30% 
because it comes directly out. 

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So I save 30%. 
But more importantly, I want to 

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talk a little bit about what a 
scribe does for me in the 

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office. 
He, he, first of all, it took me

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3 months. 
So he's now up and running with 

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Mod Med. 
We recently switched from Athena

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to Mod Med. 
We're three to four months in 

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now and he does all, all my 
notes, He does all of my 

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prescriptions, he does all of my
physical therapy orders, MRI 

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orders, pathology orders, he 
does all that stuff. 

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He sends messages to my staff to
schedule surgery. 

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He has like a little templates 
I've given him in Google Docs 

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where he can know the types of 
surgeries that I do. 

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He also reminds me of things. 
So when we're in, in the 

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treatment room, he'll remind me 
that, you know, this patient 

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needs to do an ABI, This patient
needs to do a diabetic foot 

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exam. 
And he's getting to kind of 

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almost be an extension of, of, 
of myself in the practice for, 

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for doing things. 
So it makes it a lot easier. 

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And I know the concern what's 
happening in his work situation 

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is like, I'm the only one that 
uses a scribe, I guess in his 

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whole building five days a week.
So he must be working. 

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I think he's working 40 to 50 
hours with me and the other 

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scribes. 
They might be working 2 days, 

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might be working 3 days. 
And he, he's kind of scared for 

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his job. 
But I'm not sure if AI can do 

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all of that. 
I know I've worked with some 

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doctors and they use AI and 
they, they like listen to the 

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conversation and then maybe do 
some notes and things like that.

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But then I, I'm, I'm assuming, 
but I, I really don't know. 

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So I'd like to know if any of 
you do use AI. 

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Like when I do a note, I just go
in, login and I sign the note. 

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I don't really have to do any 
edits. 

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I'm thinking with AI you might 
have to edit things. 

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You might have to edit the, I 
don't know if you can do ADMB 

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prescriptions and all these 
other types of orders that, that

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he does for me. 
So I, I still think having a, a 

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live scribe can be beneficial. 
Yes, it's an investment, but 

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it's a way of buying your time 
back. 

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And, and while I'm talking about
buying time back, many, many 

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docs that I, that I talk with, 
they want to be more efficient 

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and they're not, they're not 
really willing to invest in 

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themselves. 
And this is something that I've 

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learned, I learned this a long 
time ago. 

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I'm not exactly sure from who, 
but I try to buy my time back in

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multiple ways in the office. 
Other ways you can buy your time

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back is with technology. 
So I'm a big advocate of virtual

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assistants. 
So I do also have virtual 

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assistants for example that 
answer our phones that buys our 

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regular staff back. 
I have virtual assistants that 

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help editing my videos. 
So I upload my videos. 

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When I do my I try to do 1 
YouTube short a day. 

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I mean, maybe I'll like stack 
them like do multiple in a day 

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and then my virtual assistant 
will do that. 

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And then I use a technology 
called repurpose dot IO that 

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sends it to all my social media.
So I kind of use technology that

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way. 
And I and I think it would be 

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different if I didn't have other
things to do during the day. 

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So for example, I'm real 
involved in my church and I have

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other types of activities I do 
during the day in between 

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patients. 
And I think that the main 

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difference is my other 
colleagues, they're just doing 

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notes the whole time and I'm 
able to do these other things. 

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So I, and I value that because 
otherwise I'd have to do that at

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night or weekend. 
A couple of other things, I 

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don't know if you guys have 
thought about this, but like 

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once you get to a certain amount
of income, it's, it's, I think 

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it's better to outsource things 
that you don't like to do. 

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So I, I outsource a lot of 
things in my house. 

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For example, I have someone that
cuts my lawn. 

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I have someone that cleans my 
pool. 

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I have someone that cleans my 
Jacuzzi. 

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I have someone that these, so 
you know, these things I didn't 

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put in my house. 
I, they were in my house when I,

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when I got it, I had a handyman.
I have a handyman that came and 

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he did about almost $2500 worth 
of work, but just stuff I, I'm 

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not very good at, like hanging 
up things, changing faucets, 

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putting caulk in, in, in, in our
kitchen. 

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So he just got done doing a lot 
of these things and I think of 

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this like really frees me up and
I'm not too good at those things

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either. 
So I think, you know, both my 

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scribe and these other things, I
think they give you more time 

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back to do what you want. 
And specifically in the 

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practice, it helps me to be more
present. 

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So my typical workflow with 
Murali is I'll review the X-rays

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before with him and then 
sometimes I'll review them with 

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patients, not always and but 
I'll just be present with the 

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patients doing my treatment 
sheets, really being really 

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involved. 
And I find that I'm able to 

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offer more things to patients in
terms of treatments because I 

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don't have to document it. 
I know it sounds funny, but a 

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lot of times it takes more time 
to document something that 

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you're going to recommend than 
it is to actually recommend it. 

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And I find there's no excuses 
for me now that he's listening. 

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And so it's a real easy process.
I just have a second phone. 

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So I have another Samsung phone 
with a phone number that we call

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in. 
It's a Microsoft Teams phone 

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number. 
And I could, when I was training

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him, I had him on the computer 
on Teams and I was sharing him 

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with my screen. 
But now we just do it over the 

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phone and then he just listens 
all day and I have to make sure 

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I mute him. 
Sometimes I forget to mute him 

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when I go to the bathroom, but 
that's kind of beyond the scope 

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of this podcast. 
But so that is I wanted to just 

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talk a little bit about how I 
use my scribe and it kind of how

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that makes things more 
efficient. 

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So I would encourage you to do 
that if if you are at a certain 

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level where you're not having 
enough time in your life, you're

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not have you're just too busy. 
Take some of these things that 

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that you don't like to do. 
Now, I would love to have 

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someone coming in, for example, 
do our laundry. 

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We already have a house, you 
know, person that comes in and 

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cleans every couple weeks. 
But someone do the laundry for 

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my wife, but she's not 
interested in that. 

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So I can't buy her time back if 
she doesn't want to. 

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And so there are other things 
that, and I'd like to do, but 

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that's part of the benefit of 
like having a partner at my work

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or a wife here at home. 
Because I otherwise I would 

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probably spend everything buying
all my time back and then I 

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wouldn't, I don't know what I 
would do. 

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I, I try to do more of the 
things that I like to do, which 

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is like these things. 
OK, let's go into the day. 

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This was a Friday that I am 
recording my my treatments here,

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the first half of it. 
So this was a kind of a 

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different Friday was a pretty 
successful one. 

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But I'm going to say the pros 
and the cons. 

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So this day, and I'm not, I'm 
not, how do you say bragging 

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about this? 
And I don't normally see this 

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many patients, but we saw 50 
patients. 

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No, I'm not a person. 
If you look at my numbers, 

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normally it's 20/22/23 patients 
when I'm in a normal day. 

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Friday is my routine day and I 
and I have been having Marjorie.

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So she's my nail tech. 
So we together, I think we 

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probably saw probably 40 or 35 
in the morning. 

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And then in the afternoon I just
saw my normal 10 or 12. 

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OK, that, that's how it was. 
But the morning was pretty busy.

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Thankfully we stayed on time, 
but there was some drawbacks and

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let me explain. 
So first of all, Marjorie, she 

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forgot her, she has these little
glasses that she use like almost

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like loops, surgical loops, but 
they're for nail tech. 

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She forgot them. 
She had to leave, but that was 

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no big deal. 
I, I was able to do the, do the,

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the treatments. 
So I, I do all the treatments 

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and so usually it's nails and 
calluses for the patients. 

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And the, the challenge with 
seeing that many is Murali gets 

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bogged down and he is just 
basically just working on the 

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notes. 
And so I'll, I'll type little 

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notes in into, there's a little 
like a little note section in my

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EMR if it's something different.
So if it's the same, he knows 

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it's the same. 
So trim nails and calluses the 

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same thing. 
The, the challenge is when I'm 

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seeing that many, I think we're 
losing money for in two specific

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aspects. 1 is that I, I was 
doing AB is once a year and 

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there was no recall system 
because Murali is too far behind

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to remind me and I don't look. 
And the second thing is I wasn't

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doing diabetic foot exams once 
again, because I'm, I'm not like

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logging into every single 
patient to, to do that. 

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And so I think it to do it 
better, I may have to log in 

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every single time, especially if
Morali was behind trying to work

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on all these notes because I'm 
doing the joke is it takes me 

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less time to do the nails and 
calluses than it does for him to

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do the notes. 
So I think if I didn't have a 

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scribe, it would be a lot 
harder. 

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So I think those are two 
drawbacks. 

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And I guess, yeah. 
So I'm not doing as many Abis, 

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not doing so many diabetic foot 
exams. 

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And so I think and also I'm not 
looking as much for other type 

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of pathology when I'm that busy,
when I'm that busy. 

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So I just want to go through the
kind of the pros and the cons of

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having described the benefit is 
certainly we're seeing more 

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patients. 
Marjorie is getting very good at

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nails and helping me out. 
And so I it was a good choice. 

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And I guess the other drawback, 
because we have a second 

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provider, another doc in the 
office that day and we only have

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six treatment rooms. 
So basically I'm commanding 4, 

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he's only getting 2. 
So it kind of potentially could 

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slow him down. 
And then last week, for example,

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we just got I, I, I delete, I 
tend to get a little distracted 

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once in a while, as you can 
imagine, by these podcasts by 

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doing things. 
And so I was like running 20 

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minutes late and just threw the 
whole day off. 

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And there was like standing room
only in the waiting room because

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you're pushing that many 
patients and we don't have a ton

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of chairs in our waiting room. 
And so it just what it was my 

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fault when I, you know, when I, 
when I got behind. 

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OK, let's go into the day after 
that, the afternoon. 

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The first patient was a 91 year 
old male. 

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He had a, a laceration on the 
anterior aspect of the leg. 

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He was there for routine care, 
had a little laceration due to 

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his swelling. 
He was kind of slow to heal and 

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draining because of the venous 
stasis he has. 

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So we did a UNU boot on him. 
A lot of the times in the past, 

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I was very, I kind of still, I'm
needy. 

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00:11:42,640 --> 00:11:45,080
That's what my staff tell me. 
But I was more needy. 

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And now I've realized it's just 
easier for me to do the una boot

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than have my staff, especially 
on Fridays or you know, the days

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when they're really busy. 
I do train my staff to do that. 

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But it was just, it was just 
easier for me to do the, the una

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boot. 
Usually they do una boots for 

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me. 
Next was a 59 year old man. 

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He had an orthotic adjustment. 
This was kind of a struggle 

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because he was dissatisfied with
the orthotics. 

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00:12:05,880 --> 00:12:10,040
He he he had more of like a cave
his foot, so he needed more of 

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like a lateral, A lateral wedge 
on on the device because he was 

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leaning over too much to the 
like the lateral aspect of his 

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foot. 
That the challenge was is when 

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he picked up his orthotic, he 
didn't make the six week follow 

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up, which which I don't know if 
the staff are saying. 

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So I have to check with my 
staff. 

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00:12:25,960 --> 00:12:27,840
I don't know if they're saying 
it's optional, but he didn't 

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make it. 
And so he was upset he had to 

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come back. 
But I just kind of explained, 

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you know, it's normal to have 
adjustments. 

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I made the adjustment. 
I, I re took pictures of his 

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00:12:38,400 --> 00:12:40,680
foot and they're going to send a
new, new device with some built 

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00:12:40,680 --> 00:12:42,720
up laterally. 
And he might be better off 

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00:12:42,720 --> 00:12:45,800
actually, because when they send
us a new pair, they don't take 

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back the old pair And I, I kind 
of Jerry rake them with some 

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00:12:50,360 --> 00:12:53,080
lateral posting and it felt 
better for him. 

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So that was that was that 
patient. 

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Next was a 78 year old female 
status post fracture of the 2nd 

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digit. 
She is, she had routine care as 

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00:13:03,880 --> 00:13:05,400
well. 
So some of these routines, I 

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don't know why they're showing 
up on my afternoon. 

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00:13:08,160 --> 00:13:09,720
They usually don't. 
I think it's because they had 

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additional things. 
This was like status post 

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00:13:11,440 --> 00:13:14,080
fracture and they're just 
showing up and I'm doing the 

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00:13:14,080 --> 00:13:16,840
routine as well. 
I think sometimes my staff just 

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00:13:16,840 --> 00:13:19,960
don't know where to put them, 
especially when we have a 

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00:13:20,160 --> 00:13:22,360
virtual assistant scheduling. 
I think he just puts them 

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00:13:22,600 --> 00:13:26,280
wherever 85 year old female, new
patient routine. 

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00:13:26,360 --> 00:13:29,120
So routines, new patients that 
are routine. 

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00:13:29,120 --> 00:13:31,280
I don't make them see me on 
Friday mornings. 

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They can see me any day, but 
then I have to follow up on the 

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on the Friday with me or one of 
the other doctors. 

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00:13:36,440 --> 00:13:43,120
Next was a 86 year old male that
that had a right had right ankle

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00:13:43,120 --> 00:13:44,560
pain. 
Now this is interesting. 

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00:13:44,560 --> 00:13:48,680
This gentleman, he came in, he 
had right ankle pain and he saw 

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my blog on ultrasound. 
He came in, he said, you know, I

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00:13:51,520 --> 00:13:54,680
don't want X-ray. 
I, I think I had an X-ray before

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00:13:54,680 --> 00:13:56,560
I want an ultrasound because I 
saw your blog. 

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00:13:57,160 --> 00:14:00,000
So we sent out a blog, we sent 
out a newsletter once a week and

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00:14:00,000 --> 00:14:02,160
this newsletter was about 
ultrasounds and that's why he 

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00:14:02,160 --> 00:14:03,440
came in for that. 
So we did an ultrasound. 

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00:14:03,440 --> 00:14:07,400
He had a little swelling around 
the tib bands in that area and a

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00:14:07,400 --> 00:14:09,920
fusion. 
And so I did a little, little 

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00:14:09,920 --> 00:14:12,080
cortisone injection, but one CC 
in there. 

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00:14:12,960 --> 00:14:15,880
Next was a 50 year old female. 
She had left plantar fasciitis. 

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She's #5 out of 6 of of 
Shockwave next was a 38 year old

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00:14:20,560 --> 00:14:24,440
female. 
She had a right foot Aquinas and

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00:14:25,160 --> 00:14:29,480
this one here she had a lot of 
tightness that was causing some 

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00:14:29,560 --> 00:14:33,240
some arch pain. 
So not really plantar fascial 

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00:14:33,240 --> 00:14:36,080
pain, but more on the arch and I
think it was all due to the 

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Aquinas. 
So I did my dynamic 

281
00:14:38,800 --> 00:14:40,640
demonstration that I told you 
about where I take like this 

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00:14:40,640 --> 00:14:46,920
orba ball or B and and I rolled 
out the back of the calf and and

283
00:14:46,920 --> 00:14:49,320
then her arch pain kind of like 
went away magically. 

284
00:14:49,320 --> 00:14:53,000
So she got night splint foam 
rolling with that or ball and 

285
00:14:53,000 --> 00:14:54,920
then in the morning stretch for 
her and I'm going to see her 

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00:14:54,920 --> 00:14:57,480
back as needed. 
Next was a 85 year old female 

287
00:14:57,480 --> 00:15:01,960
that had left foot Cellulitis. 
I gave her an antibiotic and put

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00:15:01,960 --> 00:15:07,320
her in a surgical shoe. 
Next was a 35 year old female. 

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00:15:07,320 --> 00:15:13,280
She had a left 5th met fracture.
Now this was an interesting one.

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00:15:13,840 --> 00:15:19,320
She was in a surgical shoe and 
it's been about 3 months 

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00:15:20,200 --> 00:15:21,720
actually. 
Sorry this is not the fifth met.

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00:15:21,720 --> 00:15:24,160
This is a 5th digit. 
This is interesting because she 

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00:15:24,520 --> 00:15:27,960
had a fracture right at the DIPJ
and I looked at her previous 

294
00:15:27,960 --> 00:15:32,600
X-rays and it was originally was
a fused 5th toe at the DIPJ 

295
00:15:32,600 --> 00:15:35,640
which is pretty common and she 
fractured right through it and 

296
00:15:35,640 --> 00:15:37,800
she was in a Cam boot for three 
months, wasn't getting better. 

297
00:15:37,800 --> 00:15:40,000
I'm sorry she was in a surgical 
shoe wasn't immobilizing it 

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00:15:40,000 --> 00:15:41,200
enough. 
So we put her in a Cam boot. 

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00:15:41,200 --> 00:15:43,880
I'm going to try one more month 
and if not I told her about 

300
00:15:43,880 --> 00:15:47,520
doing shockwave focused only or 
non radial only. 

301
00:15:47,760 --> 00:15:50,560
I'm starting to call things in 
the office either radial or non 

302
00:15:50,560 --> 00:15:52,840
radial. 
Just the reason for that is 

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00:15:52,840 --> 00:15:56,480
because we have two focused 
device, but they don't they're 

304
00:15:56,480 --> 00:15:59,000
not OK. 
We have we have the, the, the, 

305
00:15:59,200 --> 00:16:02,320
the storage device which is 
really focused and then the, the

306
00:16:02,400 --> 00:16:04,280
software which they call 
unfocused. 

307
00:16:04,560 --> 00:16:08,640
So to not 'cause confusion and 
they do very similar things. 

308
00:16:09,640 --> 00:16:13,040
We when we, when we build things
and when we schedule things, we 

309
00:16:13,040 --> 00:16:16,640
say we're going to do radial and
non radial versus focused or 

310
00:16:16,640 --> 00:16:18,560
unfocused to not to not confuse 
things. 

311
00:16:19,480 --> 00:16:23,280
And then the the last one's a 49
year old female for left fourth 

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00:16:23,400 --> 00:16:26,880
met base fracture. 
So this was a patient. 

313
00:16:26,880 --> 00:16:30,200
She is a diabetic neuropathic 
fracture to 4th met base. 

314
00:16:30,200 --> 00:16:35,280
She's a teacher. 
She's really not getting better 

315
00:16:35,280 --> 00:16:37,680
with this. 
And she had been in a Cam boot 

316
00:16:37,840 --> 00:16:41,000
and it's been about four months.
And I'm, I'm, I'm concerned that

317
00:16:41,000 --> 00:16:45,640
these ones delay, tend to delay 
and due to her neuropathy, I'm 

318
00:16:45,640 --> 00:16:48,840
concerned it could, you know, 
turn into like a shark go foot 

319
00:16:48,840 --> 00:16:51,840
or something else if she just 
keeps walking on the darn thing.

320
00:16:52,240 --> 00:16:55,520
So I recommended number one out 
of four for focused only 

321
00:16:55,520 --> 00:16:57,360
shockwave. 
So she did number one out of 

322
00:16:57,360 --> 00:16:59,760
four. 
I'm, I'm for, for, for the OR 

323
00:16:59,760 --> 00:17:02,040
non radial. 
So for the non radial one, I'm, 

324
00:17:02,320 --> 00:17:06,040
I'm still doing 4 for the bone 
fractures. 

325
00:17:06,560 --> 00:17:11,200
And I've started to offer 
patients if they want quicker 

326
00:17:12,000 --> 00:17:14,760
treatments or to get not, not 
really better faster, but if 

327
00:17:14,760 --> 00:17:16,800
they just want to get the 
treatments better, they can do 

328
00:17:16,800 --> 00:17:18,520
treatments every three to seven 
days. 

329
00:17:18,520 --> 00:17:21,520
Majority do every seven days for
the finances, but some want to 

330
00:17:21,520 --> 00:17:23,680
get things done faster, so they 
do it every three days. 

331
00:17:23,680 --> 00:17:27,319
So this is something that I've 
been offering to patients more 

332
00:17:27,319 --> 00:17:29,840
frequently and some of them are 
taking up on it only because 

333
00:17:29,840 --> 00:17:31,320
they want to get things done 
faster. 

334
00:17:31,760 --> 00:17:37,160
I think there is always a desire
with patients for speed and I 

335
00:17:37,160 --> 00:17:39,800
think that's the benefit of 
Shockwave to begin with is they 

336
00:17:39,800 --> 00:17:44,200
want a speedier recovery then 
they would normally just 

337
00:17:44,200 --> 00:17:46,200
waiting. 
So I think a lot of things you 

338
00:17:46,200 --> 00:17:49,120
can, so you can both speed it up
with Shockwave, but then offer 

339
00:17:49,120 --> 00:17:50,400
them, hey, you can come in every
three days. 

340
00:17:50,400 --> 00:17:53,120
It might be logistically a 
little bit of a challenge for 

341
00:17:53,120 --> 00:17:56,080
the practice if you're if you're
too busy with patients. 

342
00:17:56,080 --> 00:17:59,000
Like certainly as you can see, 
like shock waves really glut my 

343
00:18:00,000 --> 00:18:05,160
glut, my schedule, but there's 
not enough patients for me to 

344
00:18:05,920 --> 00:18:09,880
offload the shockwave yet. 
I've thought about like if I 

345
00:18:09,880 --> 00:18:11,680
took a day off, that would be 
nice. 

346
00:18:11,680 --> 00:18:14,920
I could take a day off, have 
someone else do the shock waves 

347
00:18:14,920 --> 00:18:17,400
and then I would be at about the
same demand for patients. 

348
00:18:17,400 --> 00:18:19,640
But right now there's not that 
much demand because if I didn't 

349
00:18:19,640 --> 00:18:22,320
have all these shock waves in my
schedule, it may be a lighter 

350
00:18:22,320 --> 00:18:24,120
schedule for me. 
That's that's where I feel 

351
00:18:24,120 --> 00:18:26,480
that's kind of the fear of where
I'm at right now. 

352
00:18:26,760 --> 00:18:29,560
OK, once again, I hope you guys 
enjoyed this. 

353
00:18:29,920 --> 00:18:33,320
I am putting together a 
challenge, a six month challenge

354
00:18:33,320 --> 00:18:35,640
for a few select podiatrist if 
you want to be part of it. 

355
00:18:36,160 --> 00:18:38,600
It'll be helping to get your 
practice to the $1,000,000 mark 

356
00:18:38,600 --> 00:18:40,360
and beyond. 
If you've heard these things 

357
00:18:40,360 --> 00:18:43,280
we've talked about here, if I'm 
the beneficial, we'll kind of 

358
00:18:43,280 --> 00:18:45,200
work with them in a small group 
we're going to be meeting once a

359
00:18:45,200 --> 00:18:48,200
month and they're going to have 
like small group like 

360
00:18:48,200 --> 00:18:50,280
conversations via WhatsApp. 
OK. 

361
00:18:50,480 --> 00:18:51,640
If you're interested, shoot me 
an e-mail 

362
00:18:51,640 --> 00:18:54,760
don@podiatrypracticemastery.com 
or you can go to that website 

363
00:18:55,200 --> 00:18:57,720
and learn more about it. 
OK, Talk to you tomorrow.

