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Welcome to the Behavioral Design
Podcast. 

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I'm one Co host, Samuel Salser, 
with my other Co host, Eileen 

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Holtworth. 
Hey, Eileen. 

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Hi, that's me. 
Yeah. 

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And we're here with a product 
deep dive talking about pumpkin 

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lattes. 
Sam, it's Pumpkin Spice Latte. 

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OK, it's still not clear that 
was a fate and I I screwed up as

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well. 
So that was not the plan. 

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We're actually talking about 
something different. 

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We're talking about calendars 
today, and to talk about that, I

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want to 1st ask you, Eileen, how
do you manage your time? 

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Yeah, so first calendar is much 
more exciting than the pumpkin 

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spice latte. 
Some might disagree, but OK, 

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sure. 
Sure, sure. 

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I don't. 
I don't know any of those 

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people. 
How do I manage my time? 

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I would say too much. 
Mostly there's like a particular

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irony with time management, 
where if you spend too much of 

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your time. 
Managing your time and 

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interacting with your calendar 
and and so on you're actually 

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poorly managing your time and so
there's this like definite 

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backfire and I think that in 
general I'm I think I'm pretty 

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good at managing my time but I I
do tend towards over managing in

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a a sort of unhealthy way. 
I really like. 

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I have some bad habits I'm sure 
what is I am. 

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I want to dive living here a 
little bit further, so when you 

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feel like you steps, step back 
and you're like, oh, what have I

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done? 
Like why did I spend so much 

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time obsessing about this thing?
What have you been doing? 

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Have you been like planning 
something? 

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Have you been like organizing? 
Like where do you feel like the 

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time is being overly spent? 
Yeah, I no like I think planning

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and organizing that's good. 
I think I'm in a healthy space 

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there. 
I think that the sort of. 

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The day-to-day interaction with 
my calendar, I feel like there's

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a little bit of an obsession 
that I have there where I do I 

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it's close to time tracking 
really rather than planning 

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because I will in sort of after 
the fact, you know, some some 

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event has happened and you know,
maybe I didn't do exactly what I

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said I was going to do. 
I'll go back. 

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And correct the record, which is
like, you know, as if it matters

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that that I spent 15 more 
minutes on task A before 

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switching to task B. 
Like nobody cares at all. 

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And like even I don't use that 
information, it's not there's 

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there's no use for it. 
But I still I have this. 

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Compulsion is sort of like a 
borderline OCD tendency where I 

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would just like, I have to like 
the record has to be right. 

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Who knows, maybe in five years 
I'll want to know, like, what 

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was I doing at, you know, 10:13 
AM on, like on that Thursday? 

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No, it's it's totally ridiculous
and I know it's a problem. 

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Well, the first thing that came 
to my head when I say that was 

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that you had watched too much, 
you know, true crime. 

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And you know, they always ask 
you like, what did you do 

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between these hours On this 
date? 

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And you'll be able to say like 
specifically to the minute you. 

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Know I will know with 100% 
confidence what e-mail I was 

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sending at that minute. 
OK yeah that that's interesting.

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Have you fallen down like 1 
rabbit hole that I find myself 

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when it comes to time is that 
I'm looking for kind of tools to

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solve time management for me. 
So like I've been desperately 

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trying to kind of find this kind
of magic time management tools, 

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whether that's like time 
tracking tools like something 

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like toggle or something like 
this. 

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That kind of effectively where 
you can like start a timer or 

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start something and then you 
save it and you can tag it or 

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organise it by based on projects
or so on and sync it through 

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your calendar or having like 
some calendar that's like Cron 

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or I think is one of Amy or 
other things like this. 

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I feel like I still haven't 
really found a tool to solve the

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problems and I think we we spoke
about this if few times in the 

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past. 
I think we're we're quick to 

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look for these kind of tools to 
solve the problem. 

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But do you do you use multiple 
calendars or multiple things? 

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Or or are you use kind of doing 
things in a very simple way? 

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Yeah, but overdoing it, yeah. 
I would say so. 

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I've I have tried some tools 
like Reclaim, I've tried with my

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calendar, it really did not 
stick. 

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It just it felt like I don't. 
Just an extra, you know, more 

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planning and organizing whereas 
my previous workflow. 

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It's you know maybe not perfect 
but it didn't add these extra 

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layers of admin where as I felt 
like that and even just like 

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checking another tool to me 
feels like that is an extra work

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and that that time has to be 
accounted for too. 

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And I've I I've tried other sort
of like scheduling assistants, 

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basically like AI schedulers and
I've I've I there was a time 

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when I used Calendly to help 
with scheduling quite a bit. 

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I found that I. 
That I more recently haven't 

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wanted to use it just because it
I want to have more control over

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my time and be able to say to 
like really give permission for 

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other people taking up my time 
rather than just letting people 

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sign up whenever they want. 
And I find that I'm too 

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scheduled to to use it these 
days. 

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But in general, like there was a
time when it when it worked 

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really well. 
I think if your schedule is not.

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You know, quite as full. 
It can be extremely convenient 

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to have other people just sign 
up for a time anytime. 

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I can definitely relate. 
Yeah. 

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I think as as we kind of 
illustrated, there's a lot of 

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interesting components to 
managing time, managing our 

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calendar and that's what we're 
kind of going to try to dive 

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into today. 
And maybe could you say the same

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with Linda Babcock recap? 
I'm sorry because we spoke to 

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her episode, came out a week 
before this one and maybe you 

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can set the scene of of that 
plus any other. 

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I think we have had some. 
I don't know. 

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I feel like it comes up a few 
times. 

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Yeah, I mean time is everything,
right. 

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So we time is sort of one of 
those immortal topics that is 

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always coming up again and again
with Linda Babcock we talked 

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about you know specifically with
her expertise in non promotable 

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tasks and promotable tasks and 
that ratio between them 

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basically how you can you can 
solve that problem or or one way

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of solving. 
The problem of having too many 

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promotable tasks by using your 
calendar as a tool. 

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And so she we came up with with 
some ideas that you'll you'll 

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have to listen to the the whole 
episode for all of them. 

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But essentially you know you 
could color code to to 

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categorize your your NPTS versus
your PTS. 

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Your calendar could actually 
take an another step further and

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stop you if you if you, you 
know, exceed some threshold of 

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non promotable tasks you know, 
stop you and say like no, you've

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done. 
Too much you need to get back to

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your actual job. 
But essentially the idea behind 

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that was just like to get to 
this idea of a healthy work work

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balance. 
You just need to plan out your 

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time and understand you know how
much of of your time is going to

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these these tasks that further 
your career versus versus not. 

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And and I actually think that I,
I can't remember if we if we 

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talked about this at the time 
but there's. 

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A way to do this, you know, 
maybe once, right? 

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You don't have to do this as a 
continual process. 

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You can just right? 
Yeah, I do some like understand 

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where you are, do some 
reflection and then take some 

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other steps that aren't as 
heavy-handed as, as, you know, 

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tracking every single minute of 
your day. 

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Yeah, no, I I think that's 
that's true. 

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And so with your kind of 
meticulous tracking of your 

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time, do you just make sure that
it accurate actually represents 

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what you did? 
Or do you also like have tags 

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for things like I I did 
something non promotable versus 

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promotable for example? 
Or how far do you go? 

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Have I done this personally? 
No, absolutely not. 

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No. 
And I and I haven't done any, 

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any math at all, any adding up 
of, you know, how much time am I

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spending on this versus that, 
Like like nothing actually 

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helpful. 
You can imagine a version of 

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this where you learn from your 
tracking. 

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That's not where I am currently.
But yeah, you could do that. 

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Would it actually help you? 
Like I think that's an exercise 

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worth going through is if you 
knew because you you know you 

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probably have a pretty vague 
idea of how if you're spending 

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too much time on a a certain 
kind of thing, if you knew the 

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the exact numbers, would that be
enough to actually help you 

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focus on the things that matter?
I'm not really convinced that 

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that that that's the right 
intervention. 

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Yeah, yeah. 
It's it's only something that 

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could potentially be more 
valuable if it's like the 

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manager of the team has kind of 
some general idea of kind of how

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people are being asked to 
contribute rather than like the 

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people themselves and. 
Yeah. 

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But any any time that managers 
have access to that level of 

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information, I start to worry 
that's true. 

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That is true. 
But in any other guests that we 

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had before that we should 
provide any. 

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Yeah, I mean, certainly the one,
the one that is that comes to 

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mind most easily is Ashley 
Willens, right? 

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She studies time and how to 
spend it more wisely. 

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So she we talked a ton about 
different strategies for 

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spending time more effectively. 
One of them I definitely made me

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feel proud of myself for for 
doing is essentially outsourcing

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different kinds of the I don't 
know what you would call other 

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than chores, right? 
Like yard work, cleaning, even 

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meal prep sometimes. 
Times basically the things that 

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are not that don't feel like are
bringing you that joy to borrow 

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from from Someone Like You know 
just pay someone else to do 

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that. 
Because you know if if you can't

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afford it then that is a a very 
good use of money. 

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I also block time for Deep work,
like schedule time to do that or

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go through to do. 
You're doing some really good 

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things there, yeah. 
Yeah. 

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I mean, there is some 
intentionality that I think goes

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into my calendar for sure. 
But in terms of tagging all the 

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tasks. 
Oh my gosh, yeah, yeah. 

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Trying to stay away from that. 
That's very. 

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In terms of doing chores, I 
remember my my uncle, he had 

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this joke about whenever you're 
doing kind of like housework or 

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yard work, you're stealing from 
a handyman. 

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It was his kind of thing. 
It's like basically like you 

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you're taking money from someone
who could, you know, who's been 

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trained to do it and so. 
Absolutely, because you're not 

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doing it well. 
When I'm pruning the fruit 

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trees, like I'm not helping the 
trees, that's, that's for sure. 

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That's that's a professional. 
Yeah, I know. 

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I do think I I think she has 
some great advice in her as well

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actually and that was a great 
conversation with her and 

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similar to you, I think the deep
work part is the thing that I 

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personally have been able to 
sustain quite well for for a few

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years and that definitely makes 
a difference. 

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Nice. 
Do we feel like we have kind of 

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what we need to jump into 
exploring calendars a bit more 

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and and kind of how we could 
ourself improve them? 

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Absolutely, Absolutely I and you
know. 

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We both think a lot about about 
time and our calendars and I 

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think that in general there 
there's sort of two directions 

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that you can take the like how 
to improve the calendar as a 

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product, right. 
You can think of like doing more

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and better calendar so you know 
really like getting into the the

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tagging and like making things 
automatic and so on. 

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Or you can think about like 
maybe this is not the most 

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healthy direction maybe we 
should go towards the the less 

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like the less calendar version 
and but but maybe we can like 

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take a little. 
A little bit of a deep dive into

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into both of these strategies. 
What do you think? 

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Yeah, I love that. 
And then maybe we can end up 

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with some form of comparable, 
you know, obviously with all of 

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our interventions that we kind 
of explore, the truth is that 

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they depend on the context of 
the person who's using them. 

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And very much the likely truth 
here is that some people will 

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love a more, more, more more 
calendar. 

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Yeah. 
Absolutely. 

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More, more whatever. 
And some people would would like

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the the more scaled down 
version. 

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But, but I think The funny thing
about this is you, you see 

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people who are high in in the 
trade of planfulness, right? 

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And those are the people who 
tend to be the ones who are 

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scheduling and you know, using 
their calendars maybe too 

227
00:13:19,320 --> 00:13:21,160
heavily. 
But then you look at the people 

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00:13:21,160 --> 00:13:24,080
who are low in planfulness, and 
those are the people that really

229
00:13:24,080 --> 00:13:27,160
could use more planning, and 
they would. 

230
00:13:27,240 --> 00:13:30,280
With the benefits of of being 
more organized and this, this 

231
00:13:30,280 --> 00:13:33,160
sort of ties to all the benefits
of being high in 

232
00:13:33,160 --> 00:13:36,520
conscientiousness and and so on.
But so, so I think when you 

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00:13:36,520 --> 00:13:40,240
think of individual differences 
in this space and how 

234
00:13:40,480 --> 00:13:42,920
personality falls into it, 
sometimes the people who are 

235
00:13:42,920 --> 00:13:45,840
more drawn to one solution are 
actually not the ones who need 

236
00:13:45,840 --> 00:13:47,480
it the most. 
Yeah. 

237
00:13:47,880 --> 00:13:52,840
And I feel like that's something
potentially very much overlooked

238
00:13:52,960 --> 00:13:55,640
in in this category specifically
with calendars because it's like

239
00:13:56,880 --> 00:14:01,440
a lot of the calendars that are 
made are probably made for these

240
00:14:01,440 --> 00:14:06,040
power users that are like 
craving you know the extreme 

241
00:14:06,040 --> 00:14:09,040
plan for us. 
And then the majority of people 

242
00:14:09,120 --> 00:14:12,720
that are just kind of wanting to
get by basically, but do so a 

243
00:14:12,720 --> 00:14:14,680
little more efficiently and and 
more effectively. 

244
00:14:15,400 --> 00:14:19,680
I don't want to like spend their
life kind of like it doesn't 

245
00:14:19,680 --> 00:14:22,280
have that strong pull towards 
that kind of part. 

246
00:14:22,760 --> 00:14:24,320
Yeah, doing so that they might 
be. 

247
00:14:24,320 --> 00:14:25,400
Understood. 
I'd love to know what the 

248
00:14:25,400 --> 00:14:29,760
distribution is of of like how 
people use their calendars. 

249
00:14:29,880 --> 00:14:33,440
I'm sure someone could find that
data somewhere, but I yeah, it 

250
00:14:33,440 --> 00:14:36,160
it's hard to know. 
I imagine most people to your 

251
00:14:36,160 --> 00:14:39,000
point are not over engineering 
their lives with their 

252
00:14:39,000 --> 00:14:41,120
calendars. 
Most people have a lot of gaps 

253
00:14:41,120 --> 00:14:44,480
and like, you know, maybe they 
have the birthday party on their

254
00:14:44,480 --> 00:14:46,800
calendar, they have the 
essential meetings, but they're 

255
00:14:46,800 --> 00:14:50,240
not, you know, they're not 
scheduling every little thing 

256
00:14:50,240 --> 00:14:52,960
for sure, Yeah. 
Cool. 

257
00:14:52,960 --> 00:14:56,280
OK, so yeah, what do you think? 
If we were to start with this, 

258
00:14:56,440 --> 00:15:01,520
this first direction of of more 
better calendar, what are some 

259
00:15:01,520 --> 00:15:04,880
ways that we could we could 
solve for that? 

260
00:15:05,440 --> 00:15:08,920
Yeah, I guess, yeah, where to 
start there? 

261
00:15:08,920 --> 00:15:11,200
I think there's a lot of things 
that could be done. 

262
00:15:11,800 --> 00:15:18,000
I do think that you mentioned 
reclaim before and I would say 

263
00:15:18,280 --> 00:15:19,920
it might not be perfect for 
everyone. 

264
00:15:20,120 --> 00:15:24,560
But to explain what reclaim 
tries to do is basically you 

265
00:15:24,560 --> 00:15:28,040
kind of gives you give reclaim 
certain things that you want to 

266
00:15:28,040 --> 00:15:31,120
do on a regular basis, maybe 
that's daily or weekly and so 

267
00:15:31,120 --> 00:15:35,320
on. 
And it kind of puts that into 

268
00:15:35,320 --> 00:15:38,320
your calendar and if you add 
something else in there, it's 

269
00:15:38,320 --> 00:15:40,440
quite flexible. 
So it's kind of like you might 

270
00:15:40,440 --> 00:15:43,160
say that you won't have lunch 
sometime between 12:00 and 2:00 

271
00:15:43,160 --> 00:15:47,360
PM and then lunch should be 
between 30 and 45 minutes. 

272
00:15:47,760 --> 00:15:51,240
And then it's going to kind of 
find a space for your lunch. 

273
00:15:51,240 --> 00:15:55,560
But it kind of notices if 
something happens to kind of 

274
00:15:55,560 --> 00:16:00,280
exceed your first half of that 
time like between 12:00 and 1:00

275
00:16:00,480 --> 00:16:04,120
and then moves your lunch and 
make sure that you have kind of 

276
00:16:04,120 --> 00:16:07,320
some time for lunch in your 
calendar and so. 

277
00:16:07,520 --> 00:16:09,640
But what if you schedule over 
your whole lunch? 

278
00:16:09,840 --> 00:16:12,920
Then what does it do? 
What's lunch at 4:00 PM, like 

279
00:16:13,960 --> 00:16:15,960
no. 
Then I think it's just I think 

280
00:16:15,960 --> 00:16:18,360
it's just keeps lunch there but 
you become like double booked 

281
00:16:18,360 --> 00:16:22,800
effectively if I remember weekly
I think you can and this is a 

282
00:16:22,800 --> 00:16:25,160
little bit of tricky part where 
reclaim is not perfect because 

283
00:16:25,160 --> 00:16:27,200
it kind of required a little bit
of over engineering like you 

284
00:16:27,200 --> 00:16:31,480
could like have four or five 
levels of how hardcore you want 

285
00:16:31,480 --> 00:16:35,720
to keep a certain type of event.
So I think if you have like 

286
00:16:35,720 --> 00:16:39,680
something like level like the 
highest level, it's going to 

287
00:16:39,920 --> 00:16:42,800
stay there whatever you do. 
But if you have a lower level, 

288
00:16:42,800 --> 00:16:46,000
it's going to be moved to like 
4:00 PM or something but it. 

289
00:16:46,080 --> 00:16:48,240
Doesn't block a meeting from 
being scheduled. 

290
00:16:48,560 --> 00:16:51,200
It will still let you do that 
and just say you have a meeting 

291
00:16:51,240 --> 00:16:53,960
and it could depends on it 
depends on what you use and how 

292
00:16:53,960 --> 00:16:56,520
you set it up. 
So, so basically if you use 

293
00:16:56,520 --> 00:16:58,720
Calendly it would block like 
because it wouldn't show that 

294
00:16:59,000 --> 00:17:01,120
you have something in the way 
and so on. 

295
00:17:01,480 --> 00:17:04,079
But obviously if you want to 
manually add a meeting, it's 

296
00:17:04,119 --> 00:17:09,200
nothing like slap away your 
hand, stop it. 

297
00:17:11,119 --> 00:17:14,960
So So what I want to come to 
there is that I do think what I 

298
00:17:14,960 --> 00:17:18,720
really appreciated with Reclaim 
is basically two things like one

299
00:17:18,720 --> 00:17:22,319
is that it adds automatically 
breathing space after all of my 

300
00:17:22,599 --> 00:17:25,920
meetings that has some form of 
like a call in them. 

301
00:17:26,400 --> 00:17:29,440
So effectively it's called like 
decompress or something I think 

302
00:17:29,440 --> 00:17:33,320
in the in the calendar settings.
And so it adds like 10 minutes 

303
00:17:33,320 --> 00:17:39,080
afterwards as a bumper, like as 
an extra thing and I've noticed 

304
00:17:39,080 --> 00:17:42,320
that's been really useful to is 
ensuring that I'm unlikely to 

305
00:17:42,320 --> 00:17:46,480
have like back-to-back to back. 
Meetings or something And how 

306
00:17:47,320 --> 00:17:48,800
how does that work with the 
timing? 

307
00:17:48,880 --> 00:17:52,320
Because I'm, I'm thinking of a a
way that some people do this is 

308
00:17:52,360 --> 00:17:54,000
by scheduling shorter meetings, 
right? 

309
00:17:54,000 --> 00:17:59,680
So you have a meeting from you 
know. 205 to to 2:30 and then 

310
00:17:59,680 --> 00:18:03,320
you have those 5 minutes there. 
But if you have your meeting 

311
00:18:03,320 --> 00:18:06,520
from 2:00 to 2:30 and then you 
have another, you know the next 

312
00:18:06,520 --> 00:18:09,960
person wants to start their 
meeting at 2:30. 

313
00:18:09,960 --> 00:18:11,480
But you have a buffer. 
Do they? 

314
00:18:12,400 --> 00:18:15,920
Does it not let them schedule 
something until 2:35? 

315
00:18:15,920 --> 00:18:19,960
Or how does the buffering 
interact with the actual times 

316
00:18:19,960 --> 00:18:23,120
that you're available? 
Yeah, so just basically whenever

317
00:18:23,120 --> 00:18:26,480
you schedule an event is add 
second event afterwards that 

318
00:18:26,480 --> 00:18:29,040
lasts for let's say 5 minutes, 
10 minutes, 15 minutes depending

319
00:18:29,040 --> 00:18:32,960
how how you set it up. 
And then if you happen to have 

320
00:18:32,960 --> 00:18:35,840
some like Calendly or something 
else, it will just look like 

321
00:18:35,840 --> 00:18:38,520
you're then booked for those 
extra 15 minutes as well. 

322
00:18:38,520 --> 00:18:41,960
And so you'll be forced to again
like you said, you could also in

323
00:18:41,960 --> 00:18:45,760
Calendly within that setting 
have a similar setup so that you

324
00:18:45,760 --> 00:18:50,080
can have say that you know, two 
people can't look back-to-back. 

325
00:18:50,400 --> 00:18:53,640
So it's a very similar thing in 
some ways in terms of like kind 

326
00:18:53,640 --> 00:18:57,320
of in a way defaulting a 
breathing space within your in 

327
00:18:57,320 --> 00:19:01,720
your day. 
And so I do think any type of 

328
00:19:01,720 --> 00:19:07,640
calendar tool that supports kind
of in a way defaulting you to 

329
00:19:07,640 --> 00:19:10,480
not be having back-to-back 
meetings for example is doing 

330
00:19:10,480 --> 00:19:13,080
something good. 
So that that I think will be 

331
00:19:13,080 --> 00:19:16,440
like the first thing that I 
think has there's a good element

332
00:19:16,440 --> 00:19:20,560
of that in any good calendar 
tool or calendar solution is 

333
00:19:20,560 --> 00:19:24,880
kind of like forcing you or 
making it really hard for you to

334
00:19:24,880 --> 00:19:26,520
schedule these back-to-back 
meetings. 

335
00:19:26,880 --> 00:19:28,320
Yeah. 
Yeah, absolutely. 

336
00:19:28,320 --> 00:19:34,880
And and I I'm sure there's a a 
small barrier of people reacting

337
00:19:34,880 --> 00:19:38,360
or not being accustomed to 
strange meeting times, right. 

338
00:19:38,360 --> 00:19:40,800
Like, oh, I'm OK, we're meeting 
at 2:40. 

339
00:19:41,160 --> 00:19:44,840
That's a little weird. 
But like, OK and and it's and I 

340
00:19:44,840 --> 00:19:49,160
think, I think maybe that's a 
benefit of outsourcing to 

341
00:19:49,160 --> 00:19:51,520
technology too because you know 
it's like. 

342
00:19:52,120 --> 00:19:53,960
You're not the one making up the
weird time. 

343
00:19:53,960 --> 00:19:56,640
It's the calendar that says that
says that's when you're 

344
00:19:56,640 --> 00:19:58,720
available, right? 
Whereas if you were to propose 

345
00:19:58,720 --> 00:20:02,520
to someone in real life, hey, 
are you available to chat 

346
00:20:02,640 --> 00:20:05,480
tomorrow at 2:40 PM? 
They'd be like, what? 

347
00:20:06,640 --> 00:20:10,080
No, but 2:30 would be would be 
fine. 

348
00:20:10,560 --> 00:20:14,120
So yeah, I think that in that 
way it's it makes it easier, 

349
00:20:14,120 --> 00:20:17,720
right, to get around that more, 
more human tendency. 

350
00:20:18,120 --> 00:20:21,280
Yes, I think that is something 
that's certainly been 

351
00:20:21,280 --> 00:20:23,080
appreciated. 
And I think the second part of 

352
00:20:23,160 --> 00:20:27,160
something like reclaim is then 
having what they call habits 

353
00:20:27,560 --> 00:20:31,840
basically like certain kind of 
events or things that you want 

354
00:20:31,840 --> 00:20:35,880
to have on your calendar every 
day or certain days of the week 

355
00:20:36,360 --> 00:20:38,680
and it's going to find a way to 
kind of schedule it in. 

356
00:20:39,320 --> 00:20:42,520
And so that's where I was 
talking about before where it 

357
00:20:42,520 --> 00:20:46,000
can be certain, you know levels 
of how hardcore is it going to 

358
00:20:46,000 --> 00:20:48,640
protect your lunchtime or 
whatever it is. 

359
00:20:49,280 --> 00:20:54,440
But it does make it so that when
we talk about deep work, for 

360
00:20:54,440 --> 00:20:58,640
example, I have it so that it's 
always going to try to have 

361
00:20:58,640 --> 00:21:02,760
between 9:00 and 11:00 in the 
morning for me as kind of focus 

362
00:21:02,760 --> 00:21:06,960
time. 
And you know, it's it makes it 

363
00:21:06,960 --> 00:21:11,000
easier for me because I kind of 
also then I could delete that 

364
00:21:11,000 --> 00:21:13,480
whole event and schedule it in a
meeting, but it just feels very 

365
00:21:13,480 --> 00:21:16,320
painful to like delete that kind
of sacred time for me. 

366
00:21:16,840 --> 00:21:19,560
And of course there's a lot of 
ways to do that as well. 

367
00:21:19,560 --> 00:21:21,200
You don't have to do that to 
reclaim. 

368
00:21:21,200 --> 00:21:24,040
You can just put a recurring 
event in, for example, and so 

369
00:21:24,040 --> 00:21:25,720
on. 
But again, in this case, we 

370
00:21:25,800 --> 00:21:29,600
would reclaim it just kind of 
has that flexibility as well. 

371
00:21:29,600 --> 00:21:33,960
So it's kind of like it just so 
if I happen to have a doctor's 

372
00:21:33,960 --> 00:21:38,800
appointment at 9:15, it then 
bumps my deep work kind of a 

373
00:21:38,800 --> 00:21:40,960
little bit after. 
So it's between 10:00 and 12:00 

374
00:21:41,120 --> 00:21:45,160
instead of suddenly. 
So, yeah, I guess, I guess 

375
00:21:45,160 --> 00:21:47,920
that's something I appreciate. 
But yeah, I don't know what you 

376
00:21:47,920 --> 00:21:50,240
think. 
Well, it's great that your deep 

377
00:21:50,240 --> 00:21:53,800
work is, is at that time. 
I think there's there's research

378
00:21:53,800 --> 00:21:55,960
supporting putting your deep 
work in the morning. 

379
00:21:55,960 --> 00:21:59,240
But, but a lot of people spend 
their, you know, what did you 

380
00:21:59,240 --> 00:22:02,800
say, 9 to 11 or at least like, 
you know, you know, first thing 

381
00:22:02,800 --> 00:22:07,520
in the morning like when you 
have the most energy and ability

382
00:22:07,520 --> 00:22:10,920
to focus, they spend that time 
doing things like responding to 

383
00:22:10,920 --> 00:22:17,000
emails and and that's really. 
You know not the optimal way to 

384
00:22:17,000 --> 00:22:19,480
spend your time in terms of the 
the time of day. 

385
00:22:19,720 --> 00:22:23,120
I think if we if we were 
designing this this new calendar

386
00:22:23,120 --> 00:22:27,320
it would actually maybe nudge 
you to have your deep like it. 

387
00:22:27,480 --> 00:22:30,080
It would understand the types of
activities that you're 

388
00:22:30,080 --> 00:22:33,200
scheduling on your calendar and 
actually help you put them at 

389
00:22:33,200 --> 00:22:36,240
the right part of the day and 
and discourage you from doing 

390
00:22:36,560 --> 00:22:38,760
e-mail first thing in the 
morning and encourage you to 

391
00:22:38,760 --> 00:22:41,480
have that deep work well first. 
Like encourage you to have deep 

392
00:22:41,480 --> 00:22:44,360
work at all but but then 
encourage you to have it. 

393
00:22:44,440 --> 00:22:47,040
At the right time. 
Yeah, I really like that 

394
00:22:47,040 --> 00:22:48,960
actually. 
Yeah, I guess it'd be 

395
00:22:48,960 --> 00:22:52,680
interesting to think about how 
how it can also kind of like 

396
00:22:52,880 --> 00:22:56,320
potentially it'd be interesting 
to to kind of train someone into

397
00:22:56,320 --> 00:22:58,160
deep work as well. 
I think it's it's something we 

398
00:22:58,160 --> 00:23:01,280
could kind of benefit from. 
You know, if now I'm imagining 

399
00:23:01,280 --> 00:23:04,600
kind of this again like I have 
fetishizing of tools in in my 

400
00:23:04,600 --> 00:23:07,000
mind in general. 
So it's like now I'm imagining 

401
00:23:07,000 --> 00:23:10,920
this tool that's like a merge of
something like a Pomodoro timer 

402
00:23:10,920 --> 00:23:13,080
and a calendar and all these 
things that's kind of like 

403
00:23:13,640 --> 00:23:17,040
saying like, hey, you know, 
maybe you can start deep working

404
00:23:17,040 --> 00:23:19,960
in the morning and it's easy. 
You start with setting a 

405
00:23:19,960 --> 00:23:24,120
Pomodoro timer of like 20 
minutes or 30 minutes and then 

406
00:23:24,560 --> 00:23:25,920
that can be your focus for 
today. 

407
00:23:25,920 --> 00:23:28,680
And then you can expand that 
time and OR cycle. 

408
00:23:28,680 --> 00:23:31,760
So you can have like one or two 
cycles today or this week and 

409
00:23:31,760 --> 00:23:36,400
then you can kind of expand to 
maybe 3 or so four depending on 

410
00:23:37,120 --> 00:23:39,760
your deep work, how much you 
want to go for. 

411
00:23:40,200 --> 00:23:43,120
It has to integrate with your 
entire desktop so that during 

412
00:23:43,120 --> 00:23:46,360
your deep work time, like your 
focus mode is turned on as 

413
00:23:46,360 --> 00:23:51,000
you're on Do Not Disturb, like 
all of your apps are, are 

414
00:23:51,000 --> 00:23:54,920
inaccessible. 
You can't even access social 

415
00:23:54,920 --> 00:23:58,160
media if you wanted to. 
Your e-mail doesn't even work 

416
00:23:58,160 --> 00:24:02,440
like like this. 
But on the other hand, when I 

417
00:24:02,440 --> 00:24:06,480
think of a world in which this 
is the case, I think, wow, this 

418
00:24:06,480 --> 00:24:10,600
is a terrifying sort of Black 
Mirror esque over engineering. 

419
00:24:10,600 --> 00:24:13,200
And I don't want that either, 
right. 

420
00:24:14,440 --> 00:24:18,720
Yeah, It's really I think how I 
usually categorize these kind of

421
00:24:19,320 --> 00:24:21,560
things because I've been doing 
some interventions when it comes

422
00:24:21,560 --> 00:24:25,960
to working in digital health, 
when it comes to people managing

423
00:24:25,960 --> 00:24:28,800
their time with also with kind 
of productivity and also some 

424
00:24:28,800 --> 00:24:32,920
more clinical settings. 
But I think about it as kind of 

425
00:24:33,200 --> 00:24:37,080
solutions that are either kind 
of fixes or skill based sort of 

426
00:24:37,080 --> 00:24:39,120
say. 
And I think there's certain 

427
00:24:39,120 --> 00:24:43,960
fixes that maybe could be kind 
of built in through let's say 

428
00:24:43,960 --> 00:24:46,960
slightly improved calendar 
functionalities. 

429
00:24:47,440 --> 00:24:52,800
But then as you say, I think 
probably balancing that you 

430
00:24:52,800 --> 00:24:56,160
probably want to also then train
some skills that people can 

431
00:24:56,160 --> 00:24:59,560
learn themselves instead of like
you just imagining the calendar 

432
00:24:59,760 --> 00:25:01,880
is going to do all of that for 
you and it's going to be this 

433
00:25:01,880 --> 00:25:06,840
kind of all-encompassing, I 
don't know, like super, super 

434
00:25:06,840 --> 00:25:11,160
mind for you to think for you 
and do for you very scary 

435
00:25:11,160 --> 00:25:13,760
quickly. 
Yeah, it's true. 

436
00:25:14,000 --> 00:25:17,080
But I also yeah, I do think 
there are other ways that. 

437
00:25:17,600 --> 00:25:21,200
Calendar or or some sort of like
you know time management 

438
00:25:21,200 --> 00:25:25,720
technology in this vein could 
give you some some more smart 

439
00:25:25,720 --> 00:25:29,280
suggestions source to of ways to
spend your time like you know, 

440
00:25:29,440 --> 00:25:33,680
looking at the content of your 
calendar rather than just saying

441
00:25:34,040 --> 00:25:37,080
you know there's a thing here, 
there's a thing here like you 

442
00:25:37,080 --> 00:25:40,960
know, not treating everything 
exactly the same, but. 

443
00:25:41,000 --> 00:25:44,880
But you know, in that vein of do
your deep work in the morning 

444
00:25:45,200 --> 00:25:50,200
essentially looking at, you know
if we go into you know the 

445
00:25:50,200 --> 00:25:54,040
version of tagging right, where 
the, you know, presumably 

446
00:25:54,080 --> 00:25:57,000
machine learning algorithm 
understands you know what you're

447
00:25:57,000 --> 00:26:00,120
doing and tells you, hey, it's 
it seems like you're. 

448
00:26:00,720 --> 00:26:04,280
You're spending too much time 
looking at and applying to jobs 

449
00:26:04,280 --> 00:26:05,400
on LinkedIn. 
Maybe. 

450
00:26:05,760 --> 00:26:09,720
You know, maybe you could you 
You'd be more likely to find a 

451
00:26:09,720 --> 00:26:13,160
job through your weak ties, and 
maybe you should spend some more

452
00:26:13,160 --> 00:26:15,640
time networking, right? 
This, this is a more effective 

453
00:26:15,640 --> 00:26:20,840
strategy for landing a job and 
like like really like actually 

454
00:26:20,840 --> 00:26:24,760
smart recommendations rather 
than just letting you fall into 

455
00:26:24,760 --> 00:26:29,680
this pit of, you know, sort of. 
Hold applying to jobs, that sort

456
00:26:29,680 --> 00:26:31,880
of thing. 
Yeah that is interesting. 

457
00:26:31,880 --> 00:26:34,560
And I guess these days it 
wouldn't require more than kind 

458
00:26:34,600 --> 00:26:40,160
of well it is to say this but 
but basically with some form of 

459
00:26:40,720 --> 00:26:45,400
let's say language model 
basically taking the event as a 

460
00:26:45,400 --> 00:26:50,200
prompt and kind of fitting it in
in some ways where it's kind of 

461
00:26:50,200 --> 00:26:54,720
like based on this prompt 
consider you know alternative 

462
00:26:54,720 --> 00:26:58,760
ways to spend this time or and 
so on. 

463
00:26:58,760 --> 00:27:03,080
I guess it would help or always 
the challenge with any type of 

464
00:27:03,080 --> 00:27:06,720
smart suggestions I guess or AI 
is kind of establishing 

465
00:27:06,720 --> 00:27:09,920
contexts. 
So how to make sure that it's, 

466
00:27:10,520 --> 00:27:12,480
it knows that you have. 
Yeah. 

467
00:27:12,480 --> 00:27:13,880
What's your goal effectively? 
Yeah. 

468
00:27:14,160 --> 00:27:19,040
Yeah, I think yeah, that is 
often the problem is to to 

469
00:27:19,120 --> 00:27:23,120
function well, you need a lot of
understanding of what the 

470
00:27:23,120 --> 00:27:26,080
person's motivation is and you 
very rarely know that. 

471
00:27:26,080 --> 00:27:30,240
You only know what's there and 
you don't get that feedback 

472
00:27:30,240 --> 00:27:32,600
unless people are telling you. 
And then it's a lot of work to 

473
00:27:32,600 --> 00:27:35,640
get people to tell you that. 
Then you get into the the the 

474
00:27:35,640 --> 00:27:38,560
realm of over engineering and 
just too much friction. 

475
00:27:38,880 --> 00:27:41,920
You're not getting enough 
benefit from it and that's I 

476
00:27:41,920 --> 00:27:44,680
feel like that is the weakness 
of the more calendar, the 

477
00:27:44,680 --> 00:27:48,080
calendar that does more is that 
it's a little bit like some form

478
00:27:48,080 --> 00:27:52,480
of similar to tracking burden. 
It's kind of like requires some 

479
00:27:52,480 --> 00:27:56,120
level of like extra input 
perhaps where you know, for it 

480
00:27:56,120 --> 00:28:00,880
to really do wonders for you at 
the start of the day, you might 

481
00:28:00,880 --> 00:28:02,760
have to interact with it a bit. 
Then you have to say, like, 

482
00:28:03,080 --> 00:28:06,600
here's my goal of the day and 
here's my most important to do's

483
00:28:06,840 --> 00:28:09,080
and so on. 
And it'll be like, thanks, 

484
00:28:09,200 --> 00:28:11,760
here's some recommendations for,
you know, like I've set up your 

485
00:28:11,760 --> 00:28:15,400
calendar now to succeed and and 
obviously that doesn't sound 

486
00:28:15,480 --> 00:28:19,600
like too much input and work. 
But then as life happens to 

487
00:28:19,600 --> 00:28:22,880
people, I think a lot of people 
are kind of faced with a reality

488
00:28:22,880 --> 00:28:25,760
where they're kind of used for 
getting to interact with their 

489
00:28:25,760 --> 00:28:28,160
calendar until it's like 11 or 
12. 

490
00:28:29,280 --> 00:28:33,480
Yeah, and they're like, but 
yeah, when we still think about 

491
00:28:33,480 --> 00:28:36,640
this more calendar the the 
better calendar, is there 

492
00:28:36,640 --> 00:28:38,240
anything else that we could do 
there? 

493
00:28:38,240 --> 00:28:41,080
We haven't talked about time 
blocking. 

494
00:28:41,160 --> 00:28:45,680
I know it's a very big kind of 
wave within this space, like a 

495
00:28:45,680 --> 00:28:49,480
lot of people are are in one way
or another time blocking. 

496
00:28:51,080 --> 00:28:53,040
We can't indirectly talk about 
that in some ways. 

497
00:28:53,400 --> 00:28:57,080
But have you explored that? 
Do you have any opinions about 

498
00:28:57,080 --> 00:28:59,160
time blocking? 
I'm not sure what you mean by 

499
00:28:59,160 --> 00:29:01,280
time blocking because I feel 
like that is what we talked 

500
00:29:01,280 --> 00:29:04,040
about with with the deep work or
or. 

501
00:29:04,040 --> 00:29:08,360
What do you mean turning your To
Do List into your calendar? 

502
00:29:08,360 --> 00:29:12,200
More like fully where the idea 
that you don't have a separate 

503
00:29:12,200 --> 00:29:15,440
To Do List like your To Do List 
is your calendar and you you 

504
00:29:15,440 --> 00:29:17,800
know in the sort of your. 
Day or something You kind of. 

505
00:29:19,800 --> 00:29:24,440
Absolutely hate it, Yeah. 
So I like like many people who 

506
00:29:24,480 --> 00:29:28,200
obsess over their time. 
Once read many years ago, this 

507
00:29:28,200 --> 00:29:31,760
book by David Allen called 
Getting Things Done and he lays 

508
00:29:31,760 --> 00:29:37,480
out a a process for basically 
collecting all of your to DOS. 

509
00:29:37,800 --> 00:29:42,680
Not ever putting them on your 
calendar, but having time to to 

510
00:29:42,920 --> 00:29:45,320
to go through them and if 
there's anything that you know 

511
00:29:45,320 --> 00:29:48,600
takes, you know, I forget under 
5 minutes or three minutes or 

512
00:29:48,600 --> 00:29:51,400
something, you don't even add it
to your list. 

513
00:29:51,400 --> 00:29:54,040
You just go ahead and and 
immediately do it. 

514
00:29:54,440 --> 00:30:00,560
And I think that given the 
energy that it takes to to try 

515
00:30:00,560 --> 00:30:04,040
and estimate how much each of 
these tiny little tasks is going

516
00:30:04,040 --> 00:30:07,920
to take. 
It is much easier to just have 

517
00:30:07,920 --> 00:30:12,360
you know maybe in an hour or 
something blocked for go through

518
00:30:12,360 --> 00:30:16,280
your to do's and and do that and
so that's that's what I tend to 

519
00:30:16,280 --> 00:30:20,120
do where I have the have the 
list in my I use the Things app.

520
00:30:20,840 --> 00:30:23,560
I'm giving you too much 
information about my my 

521
00:30:23,560 --> 00:30:26,040
workflow. 
And so you you go through your 

522
00:30:26,040 --> 00:30:29,160
things, app you, you know you, 
you knock everything out. 

523
00:30:29,640 --> 00:30:32,840
But but those things don't have 
to live on your calendar because

524
00:30:33,040 --> 00:30:37,600
then you actually are over 
engineering at the extreme where

525
00:30:37,600 --> 00:30:40,440
you have, you know then you're 
spending all of your time 

526
00:30:40,800 --> 00:30:43,200
managing your time and that's 
not sustainable. 

527
00:30:43,920 --> 00:30:49,080
So someone who's in the time 
blocking camp, it might like say

528
00:30:49,800 --> 00:30:55,680
that the only true way to really
take accountability for your to 

529
00:30:55,680 --> 00:30:59,120
do's is to put a time estimate 
and put it into your day. 

530
00:30:59,120 --> 00:31:02,360
Like you prioritize it that way,
you know it lives on your 

531
00:31:02,360 --> 00:31:06,400
calendar and so you're kind of 
taking accountability that if I 

532
00:31:06,400 --> 00:31:08,360
have put in my calendar, I'm 
going to do this thing for an 

533
00:31:08,360 --> 00:31:11,120
hour, that's what I'm going to 
do and then I can adjust and so 

534
00:31:11,120 --> 00:31:12,880
on. 
But it's like, do you feel like 

535
00:31:12,880 --> 00:31:18,400
that's a reasonable thing? 
Depends how large the task is. 

536
00:31:18,400 --> 00:31:22,880
For the million small things 
that would be insane. 

537
00:31:23,400 --> 00:31:28,480
For, you know, I want to make 
sure that I make progress on 

538
00:31:28,560 --> 00:31:34,360
writing a book. 
And so you you put, you know, I 

539
00:31:34,360 --> 00:31:37,200
mean, that feels like deep work 
to me, but, you know, whatever. 

540
00:31:38,440 --> 00:31:42,600
To me, that's like you're 9:00 
to 9:00 to 11:00 AM, you know, 

541
00:31:42,640 --> 00:31:46,400
every, every day or every other 
day where you're just you're, 

542
00:31:46,400 --> 00:31:47,920
you know, you've reserved that 
time for that. 

543
00:31:47,920 --> 00:31:50,880
Yeah, that's that is for sure a 
good thing. 

544
00:31:50,880 --> 00:31:54,640
I think that's, you know, you 
can't be too religious about it 

545
00:31:54,640 --> 00:31:58,360
because things come up and you 
have to be able to be flexible 

546
00:31:58,360 --> 00:32:00,960
and adapt when when that doesn't
work out. 

547
00:32:00,960 --> 00:32:04,800
But yeah, I think that that is 
one way to ensure that. 

548
00:32:05,120 --> 00:32:08,880
That that priority is actually 
prioritized in your time. 

549
00:32:09,360 --> 00:32:11,000
Yeah. 
So another thing that is 

550
00:32:11,000 --> 00:32:15,280
interesting with with this 
calendar is that day around, I 

551
00:32:15,280 --> 00:32:18,800
think with non promotable tasks.
I think what came up with all 

552
00:32:18,800 --> 00:32:22,040
was meetings and we have I guess
talked a little about meetings. 

553
00:32:22,640 --> 00:32:28,200
But would you want a calendar 
to, like, actively challenge you

554
00:32:29,320 --> 00:32:31,400
on in terms of like, are you 
really supposed to have this 

555
00:32:31,400 --> 00:32:35,520
meeting or, you know, challenge 
the person trying to book a 

556
00:32:35,520 --> 00:32:38,360
meeting with you? 
And it's like, hey, Eileen is 

557
00:32:38,360 --> 00:32:45,760
actually much more busy than you
maybe kind of assume booking a 

558
00:32:45,760 --> 00:32:48,480
time for talking about this 
seemingly important, unimportant

559
00:32:48,480 --> 00:32:49,960
thing? 
Like, do you really need to do 

560
00:32:49,960 --> 00:32:51,680
this or can you send an e-mail 
to Eileen instead? 

561
00:32:52,280 --> 00:32:56,080
How much do you want your 
calendar to kind of work for you

562
00:32:56,080 --> 00:32:58,920
to reduce meeting times? 
Well yeah. 

563
00:32:58,920 --> 00:33:04,560
Well, I don't know that I want 
to e-mail either, but this 

564
00:33:04,560 --> 00:33:06,840
e-mail client and calendar 
client battling against the 

565
00:33:06,840 --> 00:33:09,120
shadow. 
Like sending, you know, doesn't 

566
00:33:09,240 --> 00:33:12,040
want to do this, yeah. 
Totally, totally. 

567
00:33:12,040 --> 00:33:16,000
So this this reminds me of my 
favorite person on the Internet 

568
00:33:16,080 --> 00:33:17,880
who who I know we've talked 
about before. 

569
00:33:17,880 --> 00:33:20,400
Soren Iverson has has made all 
sorts of. 

570
00:33:20,920 --> 00:33:26,480
Unhinged designs that that often
get at this idea of does this 

571
00:33:26,480 --> 00:33:29,200
meeting really need to happen? 
Like tell people how much this 

572
00:33:29,200 --> 00:33:32,760
meeting costs in order to, you 
know, you get that little shock 

573
00:33:32,760 --> 00:33:38,760
effect of oh like is this really
worth, you know, $6000 for this 

574
00:33:38,920 --> 00:33:41,320
half an hour or you know, 
however much it is? 

575
00:33:42,080 --> 00:33:45,800
Yeah, and like allowing people 
to to vote to cancel the meeting

576
00:33:45,880 --> 00:33:47,600
and really like asking why. 
Yeah. 

577
00:33:47,600 --> 00:33:50,720
Do you really need an all hands 
or like, can you at least tell 

578
00:33:50,720 --> 00:33:52,880
people why you're calling them 
all together? 

579
00:33:53,360 --> 00:33:55,080
Yeah, I think this is an 
interesting idea. 

580
00:33:55,080 --> 00:33:59,200
I'd be open to trying it. 
All of these, all all of these 

581
00:33:59,200 --> 00:34:02,920
designs that are meant to be, I 
think in many ways meant to be. 

582
00:34:02,920 --> 00:34:06,600
Jokes, I think could actually 
work in real life for maybe 

583
00:34:06,600 --> 00:34:08,320
people like me. 
I like them too. 

584
00:34:08,320 --> 00:34:11,639
I think it's good, yeah. 
And I but I also saw this like 

585
00:34:11,639 --> 00:34:14,639
it's almost like the counter 
meme recently where someone 

586
00:34:14,639 --> 00:34:18,040
says, you know, you know, this 
meeting could have been an 

587
00:34:18,040 --> 00:34:21,800
e-mail and the other person 
says, well, I did send you 5 

588
00:34:21,960 --> 00:34:24,000
emails that didn't respond to 
and that's why we're having this

589
00:34:24,000 --> 00:34:26,280
meeting. 
There you go. 

590
00:34:28,080 --> 00:34:30,080
As it speaks this kind of thing 
you were mentioning before of 

591
00:34:30,080 --> 00:34:35,040
like, yeah, we're I think 
context wise we are a little bit

592
00:34:35,120 --> 00:34:39,320
overwhelmed managing both emails
and calendars and it's just it's

593
00:34:39,320 --> 00:34:43,639
hard to really feel like you're 
succeeding with that kind of, I 

594
00:34:43,639 --> 00:34:47,520
don't know, we just too much 
pressure on both ends and it's 

595
00:34:47,840 --> 00:34:50,760
solving for one might like 
creating more problems on the 

596
00:34:50,760 --> 00:34:54,440
other end and and so on. 
And yeah, it's hard. 

597
00:34:55,320 --> 00:34:58,720
OK. 
And before we wrap up this more 

598
00:34:58,760 --> 00:35:02,400
expensive calendar, do you think
we've covered some of the main 

599
00:35:02,400 --> 00:35:04,480
ideas here, what we could do or 
it's anything else that you want

600
00:35:04,480 --> 00:35:05,920
to kind of bring up as like 
something that could be 

601
00:35:06,000 --> 00:35:09,600
interesting to, to add to this 
more, you know the more 

602
00:35:09,600 --> 00:35:13,000
calendar? 
I think there there's one aspect

603
00:35:13,000 --> 00:35:18,520
and it's the social aspect that 
I feel like is missing from the 

604
00:35:18,520 --> 00:35:22,560
calendar as as it's currently 
designed or any calendar that I 

605
00:35:22,560 --> 00:35:24,920
can think of, right you. 
I mean, you can always invite 

606
00:35:24,920 --> 00:35:28,960
someone to do a meeting, right? 
And that's on you to decide who 

607
00:35:28,960 --> 00:35:32,160
and when and where and so on. 
But there's nothing. 

608
00:35:32,680 --> 00:35:35,920
Built into the calendar to 
encourage that social 

609
00:35:35,920 --> 00:35:39,000
interaction and and especially 
when it comes to accountability,

610
00:35:39,000 --> 00:35:40,280
right. 
You put something on your 

611
00:35:40,280 --> 00:35:43,800
calendar, it's really easy to 
ignore it when it's just you and

612
00:35:43,800 --> 00:35:46,960
the calendar, it's like nobody 
else sees that it's there. 

613
00:35:47,200 --> 00:35:50,400
So you could put on your 
calendar as a completely 

614
00:35:50,400 --> 00:35:52,760
hypothetical example. 
This isn't true for me at all, 

615
00:35:53,000 --> 00:35:54,160
but you could put your, you 
know. 

616
00:35:55,120 --> 00:35:58,840
Your daily exercise on the 
calendar and just ignore it 

617
00:35:58,840 --> 00:36:00,920
every day, right. 
It's scheduled every day. 

618
00:36:00,920 --> 00:36:03,000
But do you do it like, like, 
not? 

619
00:36:03,000 --> 00:36:04,960
Not necessarily. 
And does anyone know? 

620
00:36:05,360 --> 00:36:08,240
Probably not. 
But just imagine that your 

621
00:36:08,240 --> 00:36:11,560
calendar was integrated with 
your fitness tracker, for 

622
00:36:11,560 --> 00:36:13,040
example. 
And so it knew. 

623
00:36:13,360 --> 00:36:18,040
It knew you had your daily yoga 
on the calendar and you didn't 

624
00:36:18,040 --> 00:36:20,000
do it. 
I see that like, you know, you 

625
00:36:20,000 --> 00:36:23,080
didn't move anymore. 
You didn't get off the couch at 

626
00:36:23,080 --> 00:36:25,040
all, right? 
And so once, once. 

627
00:36:25,120 --> 00:36:29,000
The your, you know, whatever 
this ecosystem is has detected 

628
00:36:29,000 --> 00:36:33,320
that then the calendar can, you 
know can help you create some 

629
00:36:33,320 --> 00:36:35,600
intervention tools if this is 
something that's important to 

630
00:36:35,600 --> 00:36:37,320
you, right. 
If you say it is my goal to 

631
00:36:37,320 --> 00:36:40,480
actually do this and I'd like 
some help, then the calendar 

632
00:36:40,480 --> 00:36:44,240
can, you know, suggest that you 
invite an accountability to, to 

633
00:36:44,440 --> 00:36:46,840
you know, to actually work out 
together during that time so 

634
00:36:46,840 --> 00:36:50,280
that you know someone knows if 
you're not and you know they're 

635
00:36:50,280 --> 00:36:52,560
also there to show up and and do
it with you. 

636
00:36:52,880 --> 00:36:55,040
So that sort of thing, I think 
could be really. 

637
00:36:55,160 --> 00:36:57,040
Really helpful. 
Yeah, that is interesting 

638
00:36:57,440 --> 00:37:01,280
because I I remember you 
mentioned with your watch that 

639
00:37:01,280 --> 00:37:05,640
with your fitness watch you've 
had some support in terms of 

640
00:37:05,640 --> 00:37:07,720
accountability. 
Would I think your maybe your 

641
00:37:07,720 --> 00:37:11,320
sister or or some family members
you feel like it would work 

642
00:37:11,720 --> 00:37:15,320
equally good if it was on your 
calendar or better or you feel 

643
00:37:15,320 --> 00:37:18,640
like how would you compare those
two type of accountability? 

644
00:37:19,040 --> 00:37:23,000
I think having a specific time 
helps in a in a certain way 

645
00:37:23,000 --> 00:37:26,240
because you know if that thing 
has happened or not by a 

646
00:37:26,240 --> 00:37:28,720
specific deadline. 
Whereas if you're just in 

647
00:37:28,720 --> 00:37:32,760
general trying to exercise every
day, it's easier to miss. 

648
00:37:32,800 --> 00:37:35,120
But if you have something 
scheduled on the calendar and 

649
00:37:35,120 --> 00:37:38,080
it's like a meeting, you know 
that you don't, you hadn't shown

650
00:37:38,080 --> 00:37:40,720
up for the meeting. 
So I think there's there's like 

651
00:37:40,720 --> 00:37:45,280
a something more tangible about 
it being on the calendar that 

652
00:37:45,280 --> 00:37:48,360
goes. 
Above and beyond just the like 

653
00:37:48,360 --> 00:37:51,960
sharing of activity and the 
updates and and so on, it's it's

654
00:37:52,080 --> 00:37:54,560
it's really easy to miss 
something that didn't happen 

655
00:37:54,920 --> 00:37:59,400
that isn't like planned or 
scheduled in any like very 

656
00:37:59,400 --> 00:38:01,960
specific way. 
Yeah, that's fair. 

657
00:38:03,840 --> 00:38:06,040
OK. 
So then wrapping up, kind of 

658
00:38:06,040 --> 00:38:08,800
summarizing what a more calendar
could look like. 

659
00:38:08,840 --> 00:38:12,560
It could have some form of 
establishing an understanding of

660
00:38:12,560 --> 00:38:15,400
what your goals are and maybe 
trying to support you in better 

661
00:38:15,400 --> 00:38:18,680
structuring your day based on 
those goals or giving you some 

662
00:38:18,680 --> 00:38:22,360
advice or smart suggestions to 
kind of more effectively 

663
00:38:22,360 --> 00:38:25,360
spending your time. 
It might have some form of like 

664
00:38:26,360 --> 00:38:29,840
I guess better defaults around 
ensuring that certain meetings 

665
00:38:29,840 --> 00:38:33,600
are like capped or that you have
a space after the meetings and 

666
00:38:33,880 --> 00:38:39,840
stuff like that. 
We talked about again having had

667
00:38:39,840 --> 00:38:41,800
functionality run meetings 
specifically kind of 

668
00:38:42,360 --> 00:38:45,440
incentivizing people to cancel 
them if they are not that 

669
00:38:45,440 --> 00:38:48,960
important and and then we're 
talking about accountability. 

670
00:38:49,560 --> 00:38:50,880
Yeah. 
What do you feel like there's 

671
00:38:50,880 --> 00:38:52,480
more calendar? 
Does it seem appealing to you or

672
00:38:52,480 --> 00:38:56,200
are you going to try to? 
If it was there today, would you

673
00:38:56,240 --> 00:38:57,120
would you start using? 
It. 

674
00:38:57,160 --> 00:38:59,960
I would definitely try it. 
I would definitely try it. 

675
00:39:00,080 --> 00:39:04,800
I still have this this something
inside me that that. 

676
00:39:06,200 --> 00:39:10,960
That really cringes at at the 
over engineering of it all and I

677
00:39:10,960 --> 00:39:15,160
think there are a lot of 
downsides to having too much on 

678
00:39:15,160 --> 00:39:19,240
your calendar, right. 
So the the more often results in

679
00:39:19,240 --> 00:39:22,440
a very full looking calendar. 
If you have everything that you 

680
00:39:22,440 --> 00:39:26,840
want to do in your day on the 
calendar that that like, you 

681
00:39:26,840 --> 00:39:30,720
know the visceral feeling of 
looking at a calendar that has 

682
00:39:30,920 --> 00:39:35,720
everything blocked off is just. 
So stressful and I think 

683
00:39:35,720 --> 00:39:39,200
contributes to this feeling of 
time scarcity that of course we 

684
00:39:39,200 --> 00:39:42,520
know from Lori Santos and and 
many others who are studying 

685
00:39:42,800 --> 00:39:45,400
happiness and well-being like 
this can really, really take a 

686
00:39:45,400 --> 00:39:47,680
hit. 
And when I look at my calendar 

687
00:39:47,680 --> 00:39:51,600
and it's so full, I have this 
terrible feeling of not having 

688
00:39:51,600 --> 00:39:54,000
control over my day and my time 
and. 

689
00:39:54,480 --> 00:39:58,440
Like, I don't even feel like I 
have the the autonomy to take a 

690
00:39:58,440 --> 00:40:01,160
break, right. 
Like if I wanted to take a walk 

691
00:40:01,160 --> 00:40:03,120
or it's like if that's not 
scheduled in my calendar, I 

692
00:40:03,120 --> 00:40:05,720
can't do it because everything, 
you know, everything is all 

693
00:40:05,720 --> 00:40:07,920
ready. 
Every minute is accounted for. 

694
00:40:08,240 --> 00:40:13,440
And so I think that's definitely
a big downside of the the the 

695
00:40:13,440 --> 00:40:17,480
more better calendar which which
leads me to think you know maybe

696
00:40:17,480 --> 00:40:20,800
we should consider the the 
second direction of less 

697
00:40:20,800 --> 00:40:24,400
calendar sort of freeing people 
from from the the shackle. 

698
00:40:24,640 --> 00:40:29,720
Of you know of the calendar. 
Right. 

699
00:40:29,960 --> 00:40:33,280
And what what does the last 
calendar look like? 

700
00:40:33,280 --> 00:40:36,880
It's it's kind of operating 
based on more built in 

701
00:40:36,880 --> 00:40:43,360
limitations. 
I have no idea what is it's it's

702
00:40:43,440 --> 00:40:47,560
throwing away the calendar it's 
it's horrible because we rely on

703
00:40:47,560 --> 00:40:50,440
our calendars for so many 
things. 

704
00:40:50,440 --> 00:40:54,640
But I think that the less 
product focused view and maybe 

705
00:40:54,640 --> 00:40:58,440
the more philosophical view when
I think about this comes from 

706
00:40:58,440 --> 00:41:01,560
Oliver Burkman. 
And so I I know, like this is a,

707
00:41:01,600 --> 00:41:04,120
I'm a very big fan of his book 
4000 Weeks. 

708
00:41:04,160 --> 00:41:09,160
And when I read this you know he
he talks all about how we put so

709
00:41:09,160 --> 00:41:13,000
much energy into being 
productive and managing our time

710
00:41:13,080 --> 00:41:17,440
and we just are afraid to face 
this reality that is very, very 

711
00:41:17,440 --> 00:41:21,760
true that our time is so scarce 
and limited and you cannot 

712
00:41:22,240 --> 00:41:24,640
possibly accomplish all the 
things that you want to 

713
00:41:24,640 --> 00:41:28,000
accomplish in life. 
And so the the solution to this 

714
00:41:28,000 --> 00:41:33,360
is to basically just let go. 
Like if if stop trying to master

715
00:41:33,360 --> 00:41:35,520
your time because you're you're 
not going to do it and you're 

716
00:41:35,520 --> 00:41:37,680
making yourself miserable by 
trying. 

717
00:41:38,400 --> 00:41:42,200
And so I think that his 
suggestions of you know instead 

718
00:41:42,200 --> 00:41:46,480
of trying to get everything done
and, you know and and work all 

719
00:41:46,480 --> 00:41:48,920
the time spend your free time 
with your friends and your 

720
00:41:48,920 --> 00:41:52,120
family and volunteering and 
hobbies, that sort of thing that

721
00:41:52,120 --> 00:41:54,560
like actually brings you more 
joy. 

722
00:41:54,560 --> 00:41:58,560
And you don't actually have to 
plan every minute when you're 

723
00:41:58,560 --> 00:42:01,360
doing that either, right. 
Like you can have a a general 

724
00:42:01,360 --> 00:42:04,560
like Saturday afternoon. 
I'm going to, you know, spend 

725
00:42:04,560 --> 00:42:07,000
some time. 
I'm I'm going to go over to blah

726
00:42:07,000 --> 00:42:09,720
de Blah's house. 
But it doesn't. 

727
00:42:10,520 --> 00:42:14,880
How does the calendar promote 
this from a product perspective?

728
00:42:15,360 --> 00:42:17,920
I'm not sure. 
I think this might just go back 

729
00:42:17,920 --> 00:42:22,120
to helping people, helping 
people let go. 

730
00:42:22,720 --> 00:42:26,120
Yeah, but I remember I actually 
talking about Oliver Burkman, I 

731
00:42:26,760 --> 00:42:30,880
took his, I think it's called 
like a course on productivity, 

732
00:42:31,040 --> 00:42:33,920
the the waking up app and it's 
kind of like the. 

733
00:42:35,160 --> 00:42:37,640
And the productivity course and 
and how you describe it, it's 

734
00:42:37,640 --> 00:42:40,520
kind of like starting with that 
this is not going to be your 

735
00:42:40,520 --> 00:42:42,240
typical productivity course. 
It's going to do kind of 

736
00:42:42,240 --> 00:42:46,160
opposites in many ways of of 
trying to focus not so much like

737
00:42:46,160 --> 00:42:50,800
maximizing every moment in terms
of being as you know doing as 

738
00:42:50,800 --> 00:42:55,440
much as possible, but more 
better able at being maybe for 

739
00:42:55,840 --> 00:42:59,720
example mindful about what 
matters and and and spending the

740
00:42:59,720 --> 00:43:01,640
time in in a more thoughtful and
meaningful way. 

741
00:43:02,120 --> 00:43:05,080
So I did. 
They will enjoy that too. 

742
00:43:05,400 --> 00:43:10,280
And I do think a calendar, you 
know could potentially involve 

743
00:43:10,280 --> 00:43:14,920
some some elements of like 
supporting maybe instead of 

744
00:43:14,920 --> 00:43:18,160
trying to be a smart calendar, 
just trying to make you smart 

745
00:43:19,160 --> 00:43:25,240
like trying to kind of prime you
to think a little more to take 

746
00:43:25,240 --> 00:43:29,240
space to reflect or. 
Do things that are not 

747
00:43:29,240 --> 00:43:31,480
productive? 
How would the calendar do that? 

748
00:43:31,680 --> 00:43:35,200
It would like create fake 
meetings and then it would then 

749
00:43:35,200 --> 00:43:37,720
remove them being like a little 
bit like Laura Santos style. 

750
00:43:37,720 --> 00:43:40,840
Like actually take this 30 
minutes and go for a walk 

751
00:43:40,840 --> 00:43:43,680
instead and think about, you 
know, what do you really value 

752
00:43:43,680 --> 00:43:46,040
in life and and how? 
How will you make this afternoon

753
00:43:47,120 --> 00:43:48,800
something important for you, you
know? 

754
00:43:48,960 --> 00:43:51,080
Yeah, that. 
Yeah, that's nice. 

755
00:43:52,480 --> 00:43:54,120
Yeah. 
I mean, it gets that this, this 

756
00:43:54,520 --> 00:43:57,680
reality that we can't just throw
the calendar away. 

757
00:43:57,680 --> 00:44:01,480
We have to have a calendar. 
But what does it do for us and 

758
00:44:01,480 --> 00:44:04,640
how does it actually help us 
spend our time more wisely? 

759
00:44:05,320 --> 00:44:08,600
I think we've found it. 
Yeah, yeah, maybe. 

760
00:44:09,120 --> 00:44:10,360
Yeah. 
I'd be interested to hear what 

761
00:44:10,360 --> 00:44:13,040
what people think. 
And one thing we didn't cover 

762
00:44:13,040 --> 00:44:16,400
too much is that we haven't 
covered the kind of more. 

763
00:44:17,360 --> 00:44:22,360
Call it cognitive bias. 
View of what a calendar could do

764
00:44:22,400 --> 00:44:24,960
in that we talk about sometimes 
planning fallacy. 

765
00:44:24,960 --> 00:44:29,400
We talk about some other things 
like that where you could 

766
00:44:29,400 --> 00:44:36,000
imagine like a super kind of 
someone is super into the hype 

767
00:44:36,000 --> 00:44:39,800
of cognitive bias or design. 
A calendar would really focus a 

768
00:44:39,800 --> 00:44:42,920
little bit more about like what 
contributes to planning fallacy.

769
00:44:42,920 --> 00:44:45,960
How do you how could a calendar 
reduce that risk? 

770
00:44:46,320 --> 00:44:51,320
What are other kind of? 
This is really into time or 

771
00:44:51,640 --> 00:44:55,000
decision making regarding time. 
Yeah like having having a 

772
00:44:55,000 --> 00:44:57,000
multiplier. 
If you put if you think 

773
00:44:57,000 --> 00:45:00,240
something in your time blocking 
is you think it's going to take 

774
00:45:00,280 --> 00:45:02,760
an hour. 
Actually give them an hour and a

775
00:45:02,760 --> 00:45:04,920
half, for example. 
Yeah, but I don't know. 

776
00:45:04,920 --> 00:45:08,640
Does that seem something that 
you think would be valuable? 

777
00:45:09,120 --> 00:45:11,560
No, I don't. 
I don't think I want my calendar

778
00:45:11,560 --> 00:45:14,520
to override my time management 
decisions. 

779
00:45:16,680 --> 00:45:21,280
Yeah, yeah, I think. 
You know a the last calendar 

780
00:45:21,280 --> 00:45:24,080
that I think would work well for
me is some some calendar just 

781
00:45:24,080 --> 00:45:29,080
kind of focus on some key 
principles and trying to 

782
00:45:29,080 --> 00:45:32,080
reinforce some some like good 
habits on a daily basis. 

783
00:45:32,080 --> 00:45:34,640
So that could be, for example, 
you know, as you say, like 

784
00:45:34,640 --> 00:45:38,960
training me to spend the first 
two hours of my day in deep work

785
00:45:38,960 --> 00:45:43,040
rather than in kind of switching
between Slack to e-mail, to 

786
00:45:43,360 --> 00:45:46,960
LinkedIn and and so on and also 
maybe. 

787
00:45:47,440 --> 00:45:49,520
Training me to have, like, a 
shutdown ritual, like a little 

788
00:45:49,520 --> 00:45:52,160
bit too was the name Cal 
Newport. 

789
00:45:52,560 --> 00:45:55,480
And talking about the idea of, 
you know, having a shutdown 

790
00:45:55,480 --> 00:46:00,080
ritual where you kind of really 
switch off and you kind of shut 

791
00:46:00,080 --> 00:46:04,200
down and disconnect from your 
work calendar at a certain time 

792
00:46:04,200 --> 00:46:07,440
every day. 
I think that will be the last 

793
00:46:07,440 --> 00:46:10,800
calendar that I think will be 
valuable for me. 

794
00:46:10,880 --> 00:46:15,040
Yeah, Awesome. 
Well, I think we've solved the 

795
00:46:15,040 --> 00:46:16,760
calendar. 
What do? 

796
00:46:18,680 --> 00:46:19,720
You think? 
Yeah, yeah, maybe. 

797
00:46:20,480 --> 00:46:22,160
But it was fun to talk about it.
Definitely. 

798
00:46:22,160 --> 00:46:25,000
Fun to to discuss all things 
time in calendar. 

799
00:46:25,640 --> 00:46:26,920
Yeah. 
So maybe I'll just leave us with

800
00:46:26,920 --> 00:46:32,760
a quote here from Annie Dillard.
She says that how we spend our 

801
00:46:32,760 --> 00:46:35,960
days is, of course, how we spend
our lives. 

802
00:46:36,600 --> 00:46:41,080
So let's continue to explore 
this idea of how we can spend 

803
00:46:41,080 --> 00:46:43,920
our days better. 
And hopefully this has been 

804
00:46:43,920 --> 00:46:47,320
interesting in terms of some new
thoughts around what a calendar 

805
00:46:47,320 --> 00:46:48,720
you could do to help us with 
that. 

806
00:46:49,320 --> 00:46:51,760
But yeah, if you have some 
thoughts, if you want to reach 

807
00:46:51,760 --> 00:46:55,720
out, e-mail 
podcast@haveaweekly.com, share 

808
00:46:55,720 --> 00:47:00,720
your thoughts with us. 
And yeah, as always, thanks for 

809
00:47:00,720 --> 00:47:03,200
stopping by. 
And thanks for supporting the 

810
00:47:03,200 --> 00:47:05,600
podcasts. 
Last words from you, Elaine. 

811
00:47:05,600 --> 00:47:10,640
What's next on your calendar? 
I need to call my sister to do 

812
00:47:10,640 --> 00:47:13,120
that yoga workout. 
OK. 

813
00:47:15,160 --> 00:47:18,120
Time to wrap up another episode 
of the Behavioural Design 

814
00:47:18,120 --> 00:47:20,600
Podcast. 
We hope you enjoyed the show. 

815
00:47:20,960 --> 00:47:25,720
Oh, and I am an AI. 
Yeah, welcome to Uncanny Valley.

816
00:47:26,240 --> 00:47:28,960
Sam and Elaine told me. 
This is going to be an awesome 

817
00:47:28,960 --> 00:47:31,760
season, so make sure to 
subscribe and help spread the 

818
00:47:31,760 --> 00:47:33,760
word. 
Maybe share the podcast with a 

819
00:47:33,760 --> 00:47:37,360
colleague or friend. 
And if you want to show us some 

820
00:47:37,400 --> 00:47:39,840
extra love, head over to Habit 
Weekly. 

821
00:47:40,240 --> 00:47:43,720
Come and join our community Pro 
members, get access to a wealth 

822
00:47:43,720 --> 00:47:46,160
of resources and the chance to 
interact with leading 

823
00:47:46,160 --> 00:47:49,040
practitioners. 
It's a great way to support the 

824
00:47:49,040 --> 00:47:51,640
podcast and deepen your 
understanding of behavioral 

825
00:47:51,640 --> 00:47:54,360
design. 
Our fantastic show music is 

826
00:47:54,360 --> 00:47:57,960
Murgatroyd by the wonderful Dave
Pizarro, and thanks to the team 

827
00:47:57,960 --> 00:48:00,760
at Orange Wall Media for the 
production of this episode. 

828
00:48:01,200 --> 00:48:04,400
For questions or ideas for 
future episodes, e-mail 

829
00:48:04,400 --> 00:48:08,680
podcast@habitweekly.com. 
We'd love to hear from you. 

830
00:48:09,200 --> 00:48:11,560
Thanks again for listening. 
See you next time.

