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Hello there and welcome to the 
Planner Pals Podcast, a podcast 

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hosted by two true planner pals.
My name is Mark and I go by Mark

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Your pages. 
And I'm Jess or Jessica and and 

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I'm really excited for this 
episode because I swear, 

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projects are like my bread and 
butter. 

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They are pretty much what most 
of my journal is filled with. 

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And I know that you're really 
into projects too, Mark. 

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So I want to get like all of 
your tips and apply them to my 

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system. 
Yeah, I'm really excited. 

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This is like one of the first 
episodes where I get to really 

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utilize a lot of the stuff that 
I do at work around project 

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planning. 
It's why I keep Bullet Journal, 

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honestly also for all the tasks 
and the notes and things that I 

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do. 
But planning and an analog way 

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for me personally is a really 
great way to jumpstart a 

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project, even though it 
eventually moves into a digital 

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space depending how you work. 
We have some of the ideas and 

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tips and things that we can do 
today. 

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So I'm really excited to touch 
in this topic and get started 

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because I know for you, you've 
got a really big event coming up

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for yourself that you're 
planning for. 

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Yeah, And I did the foolish 
thing of checking the calendar 

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the other day and it's like 
literally less than four months 

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away. 
I am getting married, which is, 

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it's kind of funny because we've
been engaged for such a long 

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time. 
We've been together for such a 

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long time. 
And I'm like, I won't feel like,

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you know, that different or 
anything. 

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But the actual event itself, I'm
like, Oh my God, there are so 

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many things that go into this. 
And I just need to get all of my

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ducks in a row. 
And right now my ducks, like 

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ones on the hill, ones in the 
swamp, ones down the street, I'm

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just like. 
It's really excited. 

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I'm so excited for you and I 
cannot wait and to see the 

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pictures and just to see it. 
I mean, obviously y'all have 

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been together like you said for 
a really long time, but like 

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this is a big moment, like you 
know, a giant event to plan for 

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keeping everything together. 
I know you and I talked a little

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bit about it thinking the 
previous episodes, you know, 

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where we talked about planning 
things digitally versus analog 

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and you were kind of in the 
slump of like, well if I'm doing

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everything digitally right now 
and I'm not really using my 

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journal, like what's the right 
way to do this? 

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And I think today's episode will
be good because for me 

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personally, and I know for you, 
we are very similar in this way,

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A lot of my planning for 
projects actually starts on 

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paper. 
I just prefer to do it that way 

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because it's in my own personal 
space and I can be messy with it

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and I can kind of jot stuff down
wherever I want, which then 

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helps me organize it and then 
feel really good and confident 

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about putting it in a digital 
space. 

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And especially for me when I'm 
doing this for a larger team of 

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people and project management 
and program management as well, 

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it's really important that it 
makes sense for them. 

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So I really like getting all of 
the ideas like out on paper to 

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essentially like a project 
planning brain dump to a certain

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extent, and then feeling really 
good and confident about getting

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it out there for everyone else 
to see. 

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So I'm excited to get started 
today. 

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Yeah, I completely feel you on 
that idea of starting on paper 

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as well because like there are 
just so many benefits to doing 

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it there. 
First. 

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If we think about it in terms of
like spaces we could use in a 

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digital sense of like, you know,
what you could use to plan a 

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project, a lot of them have a 
particular like setup or style 

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or uniformity between each of 
the projects. 

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It's like, OK, cool, here's your
template. 

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You must now apply it to every 
single project and not every 

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project is going to work with 
that specific template. 

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When I think about project 
planning, I like to think about 

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it as a very kind of like 
modular thing. 

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It's like a pick and choose 
model of like, OK, well, this 

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type of project needs an event 
list of like, you know, like the

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location and the guest list and 
all those kind of things. 

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Whereas other projects aren't 
really event based. 

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So it's like I don't need a 
guest list for renovating my 

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bathroom. 
I mean, we need vocal there, we 

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need the contract factor there, 
maybe your mom and dad, you 

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know, just to get some of those 
inputs on design. 

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Yeah, the people from down the 
street because they've often 

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probably looks better than mine 
and I like need their input. 

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And yes, if you could all RSVP 
so that I know you're going to 

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be there at 11:00 AM sharp. 
Yeah, I think the idea of being 

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able to scale projects 
appropriately is really 

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important. 
That's a skill that you learn. 

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You know, a lot of what I've 
done, my background is in design

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and it hasn't always been in 
project or program management, 

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but I've learned over time how 
to kind of manage that. 

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And I think this is just 
something I'd like to throw out 

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there because regardless of the 
type of role that you're in or 

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what your job is, if it's not 
project management, you still 

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need to know a little bit about 
that just to be able to kind of 

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think through what is being 
done. 

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There's a lot of like second 
thought methodologies that are 

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out there to help you think 
beyond the initial piece. 

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I know I've done a video on that
previously, but even for myself,

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just talking through things 
sometimes helps you think like, 

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OK, I have this much time to 
plan this, Let's go ahead and 

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break that down. 
What are the different phases or

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the things that I need to do for
these different parts? 

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And so let's just kind of get 
into a Jess and talk about, you 

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know, this idea of like, how do 
we break down a really big 

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project? 
And again, everyone can take 

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this at different levels and 
medium are a small project and 

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kind of breaking down into 
smaller pieces. 

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Like what's your first like 
step, what you're thinking 

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through or like what do you need
to kind of get a big project 

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started? 
Yeah, the first thing I usually 

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like to start with is just like 
you kind of said, is a brain 

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dump, getting anything and 
everything out of my head and 

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onto typically paper or just 
somewhere so that I can start to

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make sense of it. 
Oftentimes going into a project,

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I have a lot of ideas about it 
because when I get started, it's

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probably not like the first 
instance of having thought about

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the project. 
Usually I've been sitting there 

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ruminating on it for several 
months, if not years, Be like, I

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should do that or like come 
across a cute picture on 

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Pinterest, like, oh, I should do
that kind of a thing. 

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You start to build up this idea 
in your mind of kind of where 

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you want to go, but not 
necessarily like a set direction

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to head in. 
So by getting everything out of 

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head onto paper, it means you 
can kind of sort through the 

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stuff that's gonna stay as part 
of the plan and the ones that 

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are like side quests, 
distractions, other things that 

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aren't really necessarily taking
you where you want to go. 

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Another great tip too, 
especially when you're getting 

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started, if you're the type of 
person that doesn't want to get 

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kind of caught up with the space
of a notebook. 

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I'm also a big like post it note
fan and using those and just 

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sticking them up on a wall. 
Or I mean, I've even laid that 

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on like a poster board before 
because sometimes you need to 

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move those things things around,
you know, you're brain dumping, 

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you're thinking about it, but 
you're not quite sure where it 

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needs to go just yet. 
Or sometimes even like grouping 

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or theming those liked ideas to 
kind of pull them together. 

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It works really well in a more 
tactile, functional place. 

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If you don't want to waste a lot
of paper and post it notes, of 

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course, you can do that 
digitally. 

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Brainstorming digitally is 
great. 

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Like Miro is a great place or 
Fig Jam or so many different 

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tools that are out there that 
you can use just to kind of get 

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those out. 
But I completely agree with you,

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kind of grabbing those little 
pieces of what you know is 

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really helpful because then it 
also helps you uncover like what

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do I need to know? 
And making a note of that so you

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can go out and start to get that
information, to start to build 

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that bigger picture. 
Yeah, I love the point about 

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being able to do it digitally as
well because like I do love 

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sticky notes, but I get very 
particular about sticky notes 

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and making sure like they're all
aligned in a perfect grid shape.

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And it's like, that's not the 
point right now. 

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It doesn't need to be like 
beautifully organized. 

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It just needs to be there. 
Whereas doing it digitally, you 

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can use like snap functions and 
stuff. 

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Things are all nicely aligned. 
It's like, OK, all of your 

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sticky notes, because they're 
digital are going to be 

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perfectly aligned right way up 
rather than or that one's a 

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little skew whiff. 
And now I'm distracted from my 

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project planning because I need 
to go put this in this perfect 

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grid. 
We've all been there. 

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Yeah, I definitely love that 
auto snapping and cleanup 

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features now. 
And like adding AI to a lot of 

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the brainstorming stuff is 
fantastic, especially in those 

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tools because you can brained up
and throw it all out there and 

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then you don't have to use any 
extra brainpower. 

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You're like, can you just sort 
these for me by themes? 

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Can you give me a summary of 
what's up? 

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It can make things a lot easier 
so that you can really focus in 

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on getting into your project. 
One of the big things for me, 

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especially at work, I've done 
this just kind of a multi step 

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process that we take as a team. 
But something that we've been 

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doing as well recently is just 
first taking a look at like what

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is the timeline that we have to 
get this done? 

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I find that that really helps 
dictate how much effort and what

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we need to know and like how 
quickly do we need to get to it.

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So if it's like, hey, you have 
three months for this, it's 

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easy, easy to start to break 
that down a little bit and be 

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like, OK, we have three months 
to do this. 

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So let's go ahead and start to 
set up and think about how we 

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might break this down. 
It gets a little bit more 

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difficult where it's like, hey, 
there's this big project and you

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need to have it all together in 
three weeks instead. 

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And suddenly you're just like, 
but having that due date, that 

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end date is always a really 
important thing for me. 

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I shouldn't tell my team like 
even if it's forecasted, even if

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we're not exactly 100% sure, 
give me a good idea. 

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And like at work, they're like, 
oh, by the end of Q3, I'm like, 

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OK, well that's three months. 
You know, like let's give me a 

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little bit of a closer idea, 
even if it's not perfect. 

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But that just helps me, I guess,
like first and foremost, like 

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knowing the time that I have to 
get this done and then I can 

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start to think about how I break
that down. 

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Yeah. 
And I think that by knowing when

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your deadline is or even like a 
soft deadline is, it means that 

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when you're doing this initial 
brain dumping process of getting

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all of your ideas out, you can 
start to think about what's 

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going to be realistic for the 
time you have. 

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So for instance, when we were 
thinking about planning a 

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wedding or whatnot, because we 
effectively decided in January 

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this year, it's like, Oh yeah, 
we're gonna get married this 

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year. 
Like, why not? 

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25 is a cool number, so let's do
it in 2025. 

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My personal preference for date 
would have been April 25th 

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because it's literally the 
perfect date. 

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But planning wedding in under 
four months is probably like it.

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It starts to put in some 
restrictions. 

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And restrictions can be great 
for creativity. 

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You know, creative thinking 
thrives when you give it some 

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boundaries. 
But I was like, yeah, now this 

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isn't going to align with my 
vision. 

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So given what I wanted, it's 
like, well, now I know that that

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deadline needs to be pushed out.
I can't have the perfect date. 

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I'm going to have the ass end of
August instead. 

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Take what you can get. 
What's the weather like at the 

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ass end of August for you? 
Not great, but that also means 

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that things are cheaper and 
you're more likely not to clash 

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with anybody else's wedding 
plans. 

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Yeah, winter finishes up in 
August, so like spring 

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technically starts at the start 
of September. 

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So I'm like one day, 2 days shy 
of spring. 

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I don't think it counts though, 
because spring, at least at the 

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start of spring, is still soggy 
and very hit and miss. 

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So I'm like, it'll be fine. 
We opted for somewhere that's an

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indoor venue though, because we 
knew the weather was going to be

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likely a little bit crappy. 
Yeah, my wife and I got married 

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in October and it was 90°. 
The day that we got like in 

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October for us is like fall, 
Like you're in the middle of 

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fall. 
And we were like, why in the 

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world? 
I mean, it's a beautiful day. 

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Don't get me wrong. 
It was perfect. 

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But it was definitely like, OK, 
because that's kind of 

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important. 
And especially with your events,

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00:10:23,960 --> 00:10:27,040
depending what you're planning, 
you know, knowing when is 

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00:10:27,040 --> 00:10:29,920
important because like you just 
said, even now, like we have to 

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think about what's happening at 
that time of the year. 

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You know, whether it's a work 
project, you're like, oh, end of

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Q3 or, you know, whenever that 
is for you and you're like, OK, 

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well, what happened last year at
that time? 

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Are we wrapping things up like 
for work, we also have to work 

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around like code freezes at the 
end of the year because I work 

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in like digital product. 
And so it's just like, OK, well,

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once like November 15th comes 
around, nothing else can really 

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be pushed out there. 
So a lot of the times when 

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someone says to us like it has 
to be due by a certain time, you

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00:10:57,200 --> 00:10:59,720
also have to think about like 
what's happening at that time. 

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00:10:59,720 --> 00:11:02,720
Are there any other limitations?
So I'm a big fan of a big 

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calendar. 
I'll tell you that. 

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00:11:03,800 --> 00:11:06,360
That's always a big fan of mine.
Like I just want to see 

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everything like lined up in 
weeks. 

250
00:11:08,400 --> 00:11:10,760
That's that's how my brain works
the best I feel. 

251
00:11:11,200 --> 00:11:13,320
Yeah, no, I would have 
completely agree with that. 

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00:11:13,320 --> 00:11:16,600
I love things that have been 
organized in terms of like just 

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week upon week upon week rather 
than like a year at a glance 

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00:11:19,440 --> 00:11:21,640
where you can't, oftentimes you 
can't really write anything on 

255
00:11:21,640 --> 00:11:23,920
it because they're just like 
individual numbers or whatnot, 

256
00:11:24,160 --> 00:11:26,280
given the way that I think about
the passage of time. 

257
00:11:26,480 --> 00:11:28,640
And it's like, I don't know, did
other people do this? 

258
00:11:28,840 --> 00:11:32,560
When I visualize a week, I 
visualize it as a circle, and 

259
00:11:32,560 --> 00:11:35,080
you've got the five days of the 
week down the bottom and then 

260
00:11:35,080 --> 00:11:37,000
the two weekend days at the top.
And then you're kind of just 

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00:11:37,000 --> 00:11:39,520
going around that circle over 
and over again. 

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00:11:39,600 --> 00:11:42,080
When I try and visualize it in 
terms of like a project plan, 

263
00:11:42,080 --> 00:11:43,960
though, it's very much like a 
week stack. 

264
00:11:43,960 --> 00:11:46,960
So there are no months, there 
are only weeks, and it's just 

265
00:11:46,960 --> 00:11:48,920
stack of on stack of on stack of
on stack. 

266
00:11:49,200 --> 00:11:53,000
Yeah, I, I vision weeks 
horizontally. 

267
00:11:53,000 --> 00:11:55,400
So I think about a Sunday to a 
Saturday. 

268
00:11:55,600 --> 00:11:58,200
And most of the time with work 
stuff you can like click a 

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00:11:58,200 --> 00:12:01,200
button to take out the weekend. 
So it's only work days for us. 

270
00:12:01,440 --> 00:12:04,000
But I just see it as like a 
stack of weeks. 

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Like honestly, it's like a 
calendar like 4 to 5 weeks at a 

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00:12:06,760 --> 00:12:08,440
block. 
I'm like, OK, show me this and 

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00:12:08,440 --> 00:12:10,120
then the next month and kind of 
that thing. 

274
00:12:10,120 --> 00:12:12,520
And I just, that's how I look at
it in just a circle. 

275
00:12:12,520 --> 00:12:15,160
It's a I've never thought about 
a week that way before. 

276
00:12:15,280 --> 00:12:16,760
Yeah. 
So I'm either like spiraling up 

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00:12:16,760 --> 00:12:19,240
or I'm spiraling down, really 
spiraling up. 

278
00:12:19,720 --> 00:12:22,800
But I like your point about 
knowing like, you know, thinking

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00:12:22,800 --> 00:12:25,720
about that deadline, right? 
And not just using it as like a 

280
00:12:25,720 --> 00:12:28,560
hey, what's realistic for that 
amount of time? 

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00:12:28,560 --> 00:12:30,800
Like, you know, three months 
out, four months out or whatnot.

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00:12:30,840 --> 00:12:34,360
It's like what else is happening
in that span of time that is 

283
00:12:34,360 --> 00:12:37,440
going to dictate how much could 
be done or like how we're going 

284
00:12:37,440 --> 00:12:39,440
to approach this? 
Because it's like just because 

285
00:12:39,440 --> 00:12:41,920
the deadline is the end of 
August, it doesn't mean that I 

286
00:12:41,920 --> 00:12:45,240
have every single moment of 
every single day from now until 

287
00:12:45,240 --> 00:12:47,640
the end of August to work on 
that thing. 

288
00:12:47,840 --> 00:12:50,800
Like, you know, I have work like
recording this podcast. 

289
00:12:50,800 --> 00:12:53,560
It's fun, but it's still work. 
I have other commitments. 

290
00:12:53,560 --> 00:12:56,000
I'm like, you know, going to go 
wild with you, which I'm so 

291
00:12:56,000 --> 00:12:58,520
excited about. 
But it's like that is going to 

292
00:12:58,520 --> 00:13:01,000
be a project unto itself that is
going to take time, effort, 

293
00:13:01,000 --> 00:13:03,640
attention, resources away from 
planning a wedding. 

294
00:13:03,760 --> 00:13:05,680
Yeah, we've talked about that 
even for ourselves. 

295
00:13:05,680 --> 00:13:07,640
We're like, should we record a 
podcast there? 

296
00:13:07,640 --> 00:13:11,320
Should we plan for Go Wild? 
We're like maybe Go Wild because

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00:13:11,320 --> 00:13:14,840
if we can lock that down, then 
we'll be in a good spot for like

298
00:13:14,840 --> 00:13:17,480
everything else. 
I'm even for something like that

299
00:13:17,480 --> 00:13:19,560
and thinking through that 
project plan, even though I 

300
00:13:19,560 --> 00:13:22,080
mean, we're professionals just 
so like we know what we're we're

301
00:13:22,080 --> 00:13:23,120
doing. 
We've done stuff like this 

302
00:13:23,120 --> 00:13:26,280
before, but the idea is still is
there of saying, OK, we have 

303
00:13:26,280 --> 00:13:29,520
this many weeks until it's done 
and we have to, you know, meet 

304
00:13:29,520 --> 00:13:32,560
with the presenting team on this
day. 

305
00:13:32,560 --> 00:13:35,720
So we have to be able to be able
to communicate what we're 

306
00:13:35,720 --> 00:13:38,640
working on by that time. 
You know, giving ourselves that 

307
00:13:38,640 --> 00:13:41,200
kind of timeline is really good.
One thing real quick, because I 

308
00:13:41,200 --> 00:13:44,080
feel like we're kind of already 
like really scooting down the 

309
00:13:44,080 --> 00:13:46,440
timeline here of our timeline of
this. 

310
00:13:46,760 --> 00:13:49,640
I would also say like as you're 
going through that brainstorm, 

311
00:13:49,880 --> 00:13:52,040
and honestly, I feel like what 
we're saying here is that you 

312
00:13:52,040 --> 00:13:55,640
need to have kind of an idea of 
all of these pieces on that kind

313
00:13:55,640 --> 00:13:59,000
of brainstorm space, whatever 
that is to be able to then break

314
00:13:59,000 --> 00:14:00,560
that down. 
We already kind of hinted on a 

315
00:14:00,560 --> 00:14:03,840
little bit with that half joke 
about like the RSVP and about 

316
00:14:03,840 --> 00:14:05,880
who's going to come. 
But having the people that need 

317
00:14:05,880 --> 00:14:08,680
to be a part of this project 
though is a really important 

318
00:14:08,680 --> 00:14:11,080
part of that too. 
So when you're brainstorming, 

319
00:14:11,080 --> 00:14:13,760
you're throwing things out 
there, you know, along with the 

320
00:14:13,760 --> 00:14:17,080
date, along with the project, 
you know, kind of the ideas of 

321
00:14:17,080 --> 00:14:19,680
what you might have. 
Also make sure you think about 

322
00:14:19,720 --> 00:14:22,320
all of the different 
participants that are are part 

323
00:14:22,320 --> 00:14:24,440
of that. 
So if it is a work project that 

324
00:14:24,440 --> 00:14:26,800
you're working through, right, 
that's going to be any of the 

325
00:14:26,800 --> 00:14:29,680
teammates, you know, who's the 
team lead, who else needs to be 

326
00:14:29,680 --> 00:14:32,560
a part of that conversation? 
You know, maybe it is a project 

327
00:14:32,560 --> 00:14:35,880
manager or a product owner or 
the developers, right? 

328
00:14:35,880 --> 00:14:38,560
I'm speaking very much in terms 
of myself, but you know, if 

329
00:14:38,560 --> 00:14:40,680
you're working in more of a 
different space and it's hard 

330
00:14:40,680 --> 00:14:43,600
for me to think outside of 
design because I've lived it my 

331
00:14:43,600 --> 00:14:45,960
entire life. 
So I'm like, is there a printer?

332
00:14:46,160 --> 00:14:48,600
Are we doing press checks? 
Like all these different things?

333
00:14:48,800 --> 00:14:51,400
Maybe you can give me a better 
idea because people that don't 

334
00:14:51,400 --> 00:14:52,560
work in design designer 
probably. 

335
00:14:52,560 --> 00:14:54,320
Like the hell is he talking 
about? 

336
00:14:54,960 --> 00:14:57,520
Well, I mean, if you think about
it in terms of any kind of 

337
00:14:57,520 --> 00:15:00,320
project where it's more than 
just you yourself as an 

338
00:15:00,320 --> 00:15:03,960
individual, like if we think 
about it in terms of a home 

339
00:15:03,960 --> 00:15:06,760
renovation project or whatnot, 
if you're doing everything by 

340
00:15:06,760 --> 00:15:09,640
yourself, good for you, Hector. 
Now would that be me? 

341
00:15:09,640 --> 00:15:12,320
But good for you. 
So, you know, there might be 

342
00:15:12,600 --> 00:15:15,480
painters that you need to get in
contact with, a plumber, an 

343
00:15:15,480 --> 00:15:18,120
electrician, like a general 
builder or whatever. 

344
00:15:18,320 --> 00:15:21,480
You need to know when these 
people need to do their part so 

345
00:15:21,480 --> 00:15:23,840
that then they come into the 
project at the right time. 

346
00:15:23,960 --> 00:15:27,400
Not a lot of point hiring the 
painter before the electricians 

347
00:15:27,400 --> 00:15:30,760
come and bust up your walls to 
recable things like cool, it 

348
00:15:30,760 --> 00:15:33,080
looks really beautiful. 
Let me punch a hole through 

349
00:15:33,080 --> 00:15:35,560
that. 
So making sure you know when 

350
00:15:35,560 --> 00:15:38,560
people are needed, who is needed
and like the kind of ordering of

351
00:15:38,560 --> 00:15:41,440
that so that then your project 
can run as smoothly as possible.

352
00:15:41,640 --> 00:15:44,640
Otherwise you get instances 
with, you know, for instance, 

353
00:15:44,640 --> 00:15:47,080
when we moved into this house, 
one of the things that we wanted

354
00:15:47,080 --> 00:15:50,840
to do before we moved was get an
electrician in to cable. 

355
00:15:50,840 --> 00:15:53,440
All about like effort, Internet 
and stuff throughout the house 

356
00:15:53,600 --> 00:15:56,640
so that we couldn't, you know, 
rather didn't just have to rely 

357
00:15:56,640 --> 00:16:00,200
on Wi-Fi. 
Verona happened and that didn't 

358
00:16:00,200 --> 00:16:02,800
happen at the time we wanted it 
to, which meant that all of our 

359
00:16:02,800 --> 00:16:05,120
stuff got moved in and it's 
like, cool, now all of our stuff

360
00:16:05,120 --> 00:16:06,960
is here. 
So the electrician has to like, 

361
00:16:07,280 --> 00:16:10,040
either move around our stuff or 
like move our stuff out of the 

362
00:16:10,040 --> 00:16:12,480
way to do their job. 
So it just got a little bit 

363
00:16:12,480 --> 00:16:14,360
messy. 
Obviously, there's not a lot of 

364
00:16:14,360 --> 00:16:17,600
planning that can come into it. 
It's going to save you from a 

365
00:16:17,600 --> 00:16:21,120
pandemic, but still. 
It's a lot to think through 

366
00:16:21,120 --> 00:16:24,240
that, but stack I think is a 
really good way to then kind of 

367
00:16:24,240 --> 00:16:27,000
move it to the next part, which 
is like once you have all of 

368
00:16:27,000 --> 00:16:29,880
those ideas out, you know your 
deadline, the timeline that 

369
00:16:29,880 --> 00:16:32,440
you're working with, you know 
those participants. 

370
00:16:32,480 --> 00:16:35,280
You did a great job, Jess, of 
like thinking of another idea 

371
00:16:35,280 --> 00:16:37,560
outside of product design. 
You're like, what about a home 

372
00:16:37,560 --> 00:16:39,720
renovation project? 
I'm like, that is so smart, 

373
00:16:39,720 --> 00:16:41,880
perfect. 
What I like to do often, whether

374
00:16:41,880 --> 00:16:44,640
you're thinking in circles or 
squares, whatever shape you like

375
00:16:44,640 --> 00:16:47,600
of those weeks, that's when I 
start to like to break things 

376
00:16:47,600 --> 00:16:50,000
down a little bit. 
I like to do it in weeks. 

377
00:16:50,200 --> 00:16:53,120
Again, scale this project or 
appropriately based off of the 

378
00:16:53,120 --> 00:16:56,000
timeline that you have. 
If it's a smaller project, it's 

379
00:16:56,000 --> 00:16:59,200
only going to take you a week or
you only have a week's worth of 

380
00:16:59,200 --> 00:17:01,440
time to do. 
You might scale that down into 

381
00:17:01,440 --> 00:17:04,240
days or even into hours. 
You know, how many hours am I 

382
00:17:04,240 --> 00:17:07,640
going to need to accomplish this
project to get it done by the 

383
00:17:07,680 --> 00:17:09,920
end of the week? 
You can also think about this 

384
00:17:09,920 --> 00:17:12,200
for your own personal tasks if 
you need to. 

385
00:17:12,480 --> 00:17:15,960
But that's a really big part of 
like my next step is like I take

386
00:17:15,960 --> 00:17:19,119
all those ideas and I start to 
break them down into those 

387
00:17:19,119 --> 00:17:21,319
pieces really. 
And who are they? 

388
00:17:21,480 --> 00:17:24,599
I Boston in my bullet journal 
will create a little bit of like

389
00:17:24,599 --> 00:17:27,560
a project starter sheet, which 
is pretty straightforward. 

390
00:17:27,560 --> 00:17:30,360
It just has all the main 
information on it, which is like

391
00:17:30,520 --> 00:17:32,680
what's the project name? 
When is it due? 

392
00:17:32,680 --> 00:17:35,360
And then I often will put in 
like the start date and then I 

393
00:17:35,360 --> 00:17:38,120
put those important people. 
And then I'll usually focus on 

394
00:17:38,120 --> 00:17:41,600
like milestones, like taking 
from that idea that we talked 

395
00:17:41,600 --> 00:17:44,280
about like that analog or post 
it note or whatever you're using

396
00:17:44,280 --> 00:17:47,280
and say, OK, what are the big 
kind of things that are going to

397
00:17:47,280 --> 00:17:49,160
happen with this? 
It's always starts with like the

398
00:17:49,160 --> 00:17:51,760
project start or the project 
kickoff, you know, having all 

399
00:17:51,760 --> 00:17:54,720
the people in the room that have
that conversation and then ends 

400
00:17:54,720 --> 00:17:57,720
with the launch, right, or the 
completion of that project. 

401
00:17:57,960 --> 00:18:00,520
And then from there, depending 
on the timeline, I start to 

402
00:18:00,520 --> 00:18:03,520
break down and think down a 
little bit more of like, OK, you

403
00:18:03,520 --> 00:18:06,560
know, let's go ahead and focus 
on like phases, for instance, is

404
00:18:06,560 --> 00:18:08,560
the way I like to think about 
projects a lot. 

405
00:18:09,040 --> 00:18:11,680
It's like, OK, we're working on 
the first phase, which is going 

406
00:18:11,680 --> 00:18:14,760
to include ideation and 
discovery and research. 

407
00:18:14,800 --> 00:18:18,560
Phase 2 is then like wire 
framing and like content design 

408
00:18:18,640 --> 00:18:21,640
and then moving from there into 
like finalizing it until launch.

409
00:18:22,040 --> 00:18:23,920
Projects could be a very similar
way. 

410
00:18:23,920 --> 00:18:28,000
Like you mentioned, we want to 
demo the space first before we 

411
00:18:28,000 --> 00:18:30,440
do anything else. 
Then we need to think about 

412
00:18:30,440 --> 00:18:32,960
what's happening after that. 
Now that the walls are open, 

413
00:18:33,080 --> 00:18:36,080
electrician, plumber, like 
whatever else that is, you know,

414
00:18:36,080 --> 00:18:38,920
starting to really think about 
how that project is going to 

415
00:18:38,920 --> 00:18:41,720
break down is really important 
before you pick up the phone and

416
00:18:41,720 --> 00:18:43,560
start calling people to come in.
Yeah. 

417
00:18:43,560 --> 00:18:46,800
And I think that also by having 
those milestones or what I like 

418
00:18:46,800 --> 00:18:49,640
to call like metrics of success,
it's essentially little things 

419
00:18:49,640 --> 00:18:52,880
that you're going to hit along 
the way as you get towards this 

420
00:18:52,880 --> 00:18:55,400
kind of like final outcome of 
the project. 

421
00:18:55,680 --> 00:18:57,880
It gives you a way to monitor 
your progress. 

422
00:18:58,080 --> 00:19:00,840
So very much visibly shows you 
that you are headed in the 

423
00:19:00,840 --> 00:19:03,800
direction you want to head in. 
I'm thinking about it in terms 

424
00:19:03,800 --> 00:19:06,280
of like the wedding. 
So I was like, did I write the 

425
00:19:06,280 --> 00:19:07,920
guest list? 
That was a milestone moment. 

426
00:19:07,920 --> 00:19:10,360
Like having that finalized. 
Another milestone moment is like

427
00:19:10,360 --> 00:19:11,960
being able to send out the save 
the dates. 

428
00:19:11,960 --> 00:19:15,400
Another milestone moment is 
having like XYZ vendors booked. 

429
00:19:15,640 --> 00:19:18,080
So each of those are kind of 
like a little check that I can 

430
00:19:18,080 --> 00:19:20,640
put into my journal to say like,
Yep, I've done that task. 

431
00:19:20,640 --> 00:19:23,440
I've done that thing or like I'm
up to this part in the process. 

432
00:19:23,640 --> 00:19:26,480
So I am making progress. 
Especially when you end up with 

433
00:19:26,480 --> 00:19:29,040
a project list of like stuff 
that you need to do that's like 

434
00:19:29,040 --> 00:19:31,920
50 yards long. 
You're like, Oh my gosh, can't 

435
00:19:31,920 --> 00:19:33,920
see the forest through the tree.
He's like, there's just so many 

436
00:19:33,920 --> 00:19:35,680
things to do. 
Having those are kind of like 

437
00:19:35,680 --> 00:19:39,480
specific milestones set aside as
like AI know I'm making progress

438
00:19:39,480 --> 00:19:42,800
if I have gotten like XYZ 
checked off at least or if I've 

439
00:19:42,800 --> 00:19:45,680
gotten to stage ABC. 
Yeah, and the milestones are 

440
00:19:45,680 --> 00:19:49,080
great too, because those to me 
are like your headers over top 

441
00:19:49,080 --> 00:19:52,120
of like your content, right? 
Like the the big milestone is 

442
00:19:52,120 --> 00:19:53,800
like what's that big thing we're
working towards? 

443
00:19:53,800 --> 00:19:56,840
It's similar like in bullet 
journaling with nesting things, 

444
00:19:56,840 --> 00:19:58,400
right? 
You have that big thing that you

445
00:19:58,400 --> 00:20:01,920
need to accomplish, but there's 
always those sub tasks that need

446
00:20:01,920 --> 00:20:04,800
to happen that kind of. 
Fall below that bigger picture. 

447
00:20:05,080 --> 00:20:08,480
And I love that too because I 
love having that high level view

448
00:20:08,480 --> 00:20:11,760
because it makes me feel less 
overwhelmed by all the things 

449
00:20:11,760 --> 00:20:14,400
that have to get done. 
And you, I hate saying this, but

450
00:20:14,400 --> 00:20:16,600
it makes so much sense. 
It's like such a corporate 

451
00:20:16,600 --> 00:20:19,560
thing, but double click into 
that topic, right? 

452
00:20:19,560 --> 00:20:22,560
You go into it to open it up a 
bit more and you're just like, 

453
00:20:22,560 --> 00:20:24,720
and here's all the things that I
have to do. 

454
00:20:24,960 --> 00:20:27,840
It's nice to be able to like 
close that off a little bit just

455
00:20:27,840 --> 00:20:30,560
to be like, OK, these are the 
big things that I need to work 

456
00:20:30,560 --> 00:20:33,720
towards getting done that feels 
obtainable before you start like

457
00:20:33,720 --> 00:20:35,560
going down that next level, 
right? 

458
00:20:35,560 --> 00:20:38,560
Being like, OK, save the dates. 
I have to send those out. 

459
00:20:38,680 --> 00:20:41,440
You know, then it's like, OK, am
I making them myself? 

460
00:20:41,440 --> 00:20:44,040
And if so, what does that task 
list look like? 

461
00:20:44,040 --> 00:20:47,120
Or if I'm ordering them some 
place, you know, like what does 

462
00:20:47,120 --> 00:20:49,600
that need to look like? 
It, it helps break it down a 

463
00:20:49,600 --> 00:20:52,440
little bit more, but I also like
it because it does help me also 

464
00:20:52,440 --> 00:20:54,680
feel like I make decisions at 
that point. 

465
00:20:54,680 --> 00:20:57,960
And again, I'm making decisions 
before I like hit go. 

466
00:20:58,040 --> 00:21:00,280
Just to make that clear. 
I'm not running, you know, by 

467
00:21:00,280 --> 00:21:03,520
the seat of my pants as the 
project's already flying along. 

468
00:21:03,800 --> 00:21:07,240
But having those milestones 
helps me make decisions at that 

469
00:21:07,240 --> 00:21:10,360
point to say like what do I want
to happen in this timeframe and 

470
00:21:10,360 --> 00:21:13,520
then make a decision and kind of
choose there And then, you know,

471
00:21:13,520 --> 00:21:16,400
like, OK, then I can go down 
that path before I move on to 

472
00:21:16,400 --> 00:21:18,320
that next phase or big thing 
that I have to do. 

473
00:21:18,560 --> 00:21:19,760
Yeah. 
And I think that those 

474
00:21:19,760 --> 00:21:22,200
milestones can also help you 
give yourself kind of like 

475
00:21:22,200 --> 00:21:25,000
scaffold the deadlines to keep 
you accountable to working on 

476
00:21:25,000 --> 00:21:27,160
the project because it's all 
good and well at the start of a 

477
00:21:27,160 --> 00:21:29,360
project be like, Oh yeah, I want
to have this done by the end of 

478
00:21:29,360 --> 00:21:32,720
September or like whatever. 
But if you haven't kind of taken

479
00:21:32,720 --> 00:21:35,760
the map out when parts of that 
project are going to get worked 

480
00:21:35,760 --> 00:21:38,880
on, you might get to the start 
of September and be like, Oh 

481
00:21:38,880 --> 00:21:41,120
yeah, I said I was going to do 
that thing and I haven't 

482
00:21:41,120 --> 00:21:43,880
actually started any of it. 
And some of these tasks actually

483
00:21:43,880 --> 00:21:46,160
take like 3 weeks, and that's 
going to take the majority of 

484
00:21:46,160 --> 00:21:48,600
the month, and then I won't have
time for the other stuff. 

485
00:21:48,800 --> 00:21:51,160
So by giving yourself those kind
of like little milestone 

486
00:21:51,160 --> 00:21:53,840
moments, those metrics of 
success, you can build those 

487
00:21:53,840 --> 00:21:57,200
into your plan so that you have 
smaller deadlines to hit along 

488
00:21:57,200 --> 00:22:00,040
the way to make sure that you're
still making progress and that 

489
00:22:00,040 --> 00:22:03,080
your initial deadline that you 
set for yourself is still 

490
00:22:03,120 --> 00:22:04,760
realistic. 
It's a beautiful. 

491
00:22:04,760 --> 00:22:08,400
Point Jess totally forgot about 
those secondary deadlines to 

492
00:22:08,400 --> 00:22:11,160
keep us on track. 
It's like, yes, those can move, 

493
00:22:11,160 --> 00:22:14,680
but let's not try to move them 
too much because impacting 

494
00:22:14,680 --> 00:22:17,120
things at any point in that 
process, depending on how tight 

495
00:22:17,120 --> 00:22:20,080
of a deadline you're working on 
can kind of impact that next 

496
00:22:20,080 --> 00:22:21,520
phase. 
It's kind of the similar thing 

497
00:22:21,520 --> 00:22:24,000
with the house project. 
It's like, well, and that always

498
00:22:24,000 --> 00:22:27,000
gets hard too when you have like
that third party part, like you 

499
00:22:27,000 --> 00:22:29,880
said, like you have contractors 
need to come in when the guys 

500
00:22:29,880 --> 00:22:32,520
like, you know what, I can't 
come out this week to be able to

501
00:22:32,520 --> 00:22:34,320
take care. 
You're electrical, you're like 

502
00:22:34,320 --> 00:22:38,080
cool, but like the guy who's 
patching up my walls is coming 

503
00:22:38,080 --> 00:22:41,480
next week. 
So like I kind of need you here.

504
00:22:41,680 --> 00:22:44,240
And then suddenly everything 
starts to move back a little 

505
00:22:44,240 --> 00:22:46,480
bit. 
It's that's why I like honestly 

506
00:22:46,480 --> 00:22:50,840
keeping projects kind of small 
And to be very honest, where I 

507
00:22:50,880 --> 00:22:53,920
am the only one accountable, it 
rarely ever happens that way. 

508
00:22:54,120 --> 00:22:57,080
But I love being solely 
accountable or maybe like one 

509
00:22:57,080 --> 00:22:59,880
other person I trust, because 
when we start to add like a lot 

510
00:22:59,880 --> 00:23:02,640
of people, it turns into like 
that school project where you 

511
00:23:02,640 --> 00:23:05,200
have like two people doing all 
the work and the one person 

512
00:23:05,200 --> 00:23:07,680
sitting there like eating a bag 
of chips and drinking a soda 

513
00:23:07,680 --> 00:23:10,720
like we good. 
Can I leave now completely? 

514
00:23:10,720 --> 00:23:14,000
Understand, the only issue I 
have is that, like when I am the

515
00:23:14,000 --> 00:23:16,840
only one responsible, it means 
that I am also the only one who 

516
00:23:16,840 --> 00:23:19,120
will hold myself accountable, 
which means I can slack off. 

517
00:23:19,560 --> 00:23:22,160
But if somebody else is 
partially responsible, then I 

518
00:23:22,160 --> 00:23:23,440
can get all up on their case. 
Me like. 

519
00:23:23,600 --> 00:23:26,080
Well, actually, Sir, you said 
that you were going to be here 

520
00:23:26,080 --> 00:23:28,640
at XY is at a time and XY is at 
a place and you're not here. 

521
00:23:28,920 --> 00:23:30,400
So yeah, you make a good. 
Point. 

522
00:23:30,560 --> 00:23:33,080
And actually, I piggyback off 
that real quick, Jess, one of 

523
00:23:33,080 --> 00:23:35,400
the things that I really 
appreciate and do to hold 

524
00:23:35,400 --> 00:23:37,280
yourself accountable, whether 
it's with yourself. 

525
00:23:37,280 --> 00:23:40,440
I love an accountability partner
for a project too, but also 

526
00:23:40,440 --> 00:23:43,040
picking a cadence for you to do 
the check in's for yourself, 

527
00:23:43,080 --> 00:23:44,840
whether it's just, you know, 
you're taking a look at your 

528
00:23:44,840 --> 00:23:46,320
timelines or what that looks 
like. 

529
00:23:46,320 --> 00:23:48,960
I love a weekly check in just 
because that's what I do with my

530
00:23:48,960 --> 00:23:51,960
teams already anyway, because 
that feels like the right amount

531
00:23:51,960 --> 00:23:53,800
of time. 
It is important to kind of gauge

532
00:23:53,800 --> 00:23:55,280
what that looks like though, 
right? 

533
00:23:55,280 --> 00:23:57,840
Because think you can do it too 
much where everyone's like, I'm 

534
00:23:57,840 --> 00:24:00,520
sick, nothing's changing. 
I'm sick of talking about this 

535
00:24:00,520 --> 00:24:03,600
like, please no. 
But then if you go too far, then

536
00:24:03,600 --> 00:24:06,640
suddenly like you miss those 
opportunities to connect. 

537
00:24:06,920 --> 00:24:09,120
So I think that's an important 
thing to think about too, like 

538
00:24:09,120 --> 00:24:13,000
how often you want to do that. 
I have a friend of mine who does

539
00:24:13,160 --> 00:24:15,040
a little bit different, 
honestly, for project 

540
00:24:15,240 --> 00:24:18,080
management, but kind of for like
house projects, Her and her 

541
00:24:18,080 --> 00:24:21,600
husband, they have a Kanban 
board on a wall in their office 

542
00:24:21,840 --> 00:24:25,320
and they have weekly stand ups 
for home projects, which I think

543
00:24:25,320 --> 00:24:28,320
is the coolest thing ever. 
Makes me so happy whenever I 

544
00:24:28,320 --> 00:24:30,920
talk to her about it. 
And it's just a way for them to 

545
00:24:30,920 --> 00:24:34,200
touch base and like what's going
on each other accountable, but 

546
00:24:34,200 --> 00:24:37,280
also talk about any progress 
that's been made or hey, we 

547
00:24:37,280 --> 00:24:39,400
really need to pick up on this 
because we said we would do 

548
00:24:39,400 --> 00:24:40,800
that. 
So like let's go ahead and move 

549
00:24:40,800 --> 00:24:44,320
that over to the like to do bid 
or like the working on it. 

550
00:24:44,320 --> 00:24:47,400
We'll get that done this week. 
This is like a really fun little

551
00:24:47,400 --> 00:24:48,720
bit. 
I just like that so much. 

552
00:24:48,880 --> 00:24:50,400
Yeah, no, we. 
Do a similar thing. 

553
00:24:50,400 --> 00:24:53,080
We would like. 
Ideally it would be weekly. 

554
00:24:53,080 --> 00:24:55,640
We don't do it weekly. 
Typically it's like every 

555
00:24:55,880 --> 00:24:59,160
3:00-ish weeks kind of a thing 
on average if we're taking the 

556
00:24:59,160 --> 00:25:00,880
average of it. 
But it is just a really good 

557
00:25:00,880 --> 00:25:04,120
opportunity to be like, hey, 
these are the goals that we set 

558
00:25:04,120 --> 00:25:06,520
for our household or for 
ourselves together or like 

559
00:25:06,520 --> 00:25:08,440
things that we wanted to hold 
each other accountable to or 

560
00:25:08,440 --> 00:25:09,880
whatnot. 
How's it going? 

561
00:25:10,040 --> 00:25:13,640
Because otherwise life just be 
life in things just happen. 

562
00:25:13,880 --> 00:25:15,560
And then those kind of like 
intentions. 

563
00:25:15,560 --> 00:25:16,800
I don't like the word 
intentions. 

564
00:25:16,800 --> 00:25:20,040
I've actually decided that I 
don't like it at all because an 

565
00:25:20,040 --> 00:25:23,040
intention is just like a dream 
without a plan, a wish. 

566
00:25:23,320 --> 00:25:24,680
Exactly. 
It's a wish like it does, it 

567
00:25:24,680 --> 00:25:27,120
doesn't feel like it actually is
going to do anything. 

568
00:25:27,120 --> 00:25:30,560
It's like, oh, well, I intended 
to get up on time and go 

569
00:25:30,560 --> 00:25:32,640
workout. 
It's literally feels just like 

570
00:25:32,640 --> 00:25:36,520
it excuse almost that's another 
can of worm anyways, but you set

571
00:25:36,520 --> 00:25:38,800
these kind of goals for yourself
or for your household or 

572
00:25:38,800 --> 00:25:40,760
whatnot, and you wanted to have 
somebody else hold you 

573
00:25:40,760 --> 00:25:42,840
accountable to it. 
When are they going to do that? 

574
00:25:42,840 --> 00:25:45,280
Because most of the time if they
try to hold me accountable to it

575
00:25:45,280 --> 00:25:48,320
in the moment, I tell them to 
politely rack off and don't tell

576
00:25:48,320 --> 00:25:50,040
me what to do. 
And you're not my manager. 

577
00:25:50,600 --> 00:25:54,080
So having that set period 
though, which is intentionally 

578
00:25:54,080 --> 00:25:56,920
there for us to have those 
conversations, it feels more 

579
00:25:56,920 --> 00:25:59,520
productive and just kind of like
safer quote, quote because I 

580
00:25:59,520 --> 00:26:02,400
know it's coming, which means 
I'm not likely to like lash out 

581
00:26:02,400 --> 00:26:04,520
and say like, no, you can't tell
me what to do. 

582
00:26:04,520 --> 00:26:07,680
I want to eat 3 kilos of 
chocolate and you're not the 

583
00:26:07,680 --> 00:26:09,320
boss of me. 
I just like. 

584
00:26:09,320 --> 00:26:12,280
Envision Vogel being like, Jess,
we have to this. 

585
00:26:12,280 --> 00:26:13,560
You're like, you're not my 
husband. 

586
00:26:13,560 --> 00:26:15,840
He's like, but wait, aren't we 
working towards that? 

587
00:26:15,840 --> 00:26:18,800
And Even so, like, what are you 
talking about? 

588
00:26:18,880 --> 00:26:21,560
I'm not your boss. 
Like we're partners just like, 

589
00:26:21,560 --> 00:26:23,880
sorry, I don't like to be told 
what to do. 

590
00:26:24,680 --> 00:26:26,440
It's literally. 
That it's like I'm the kind of 

591
00:26:26,440 --> 00:26:29,680
person who if I was just like 
just about to turn around and 

592
00:26:29,680 --> 00:26:32,000
unpack the dishwasher and 
somebody says, hey, can you 

593
00:26:32,000 --> 00:26:34,360
unpack the dishwasher be like, 
Nope, not doing it now. 

594
00:26:34,600 --> 00:26:36,240
Nope. 
Who's gonna not gonna do it? 

595
00:26:36,240 --> 00:26:39,600
No, no more. 
No yeah, rebel brain kicks in 

596
00:26:39,600 --> 00:26:41,200
and she's really, really 
helpful. 

597
00:26:41,560 --> 00:26:43,480
Said nobody ever. 
But then you have to kind. 

598
00:26:43,480 --> 00:26:45,920
Of curb that when you're at work
or you're doing a project and 

599
00:26:45,920 --> 00:26:48,360
you're like, actually, it is 
your job to tell me what to do. 

600
00:26:48,360 --> 00:26:51,680
It's like there's a really funny
meme I see sometimes where it's 

601
00:26:51,680 --> 00:26:55,000
like, I don't want you to tell 
me what to do, but at the same 

602
00:26:55,000 --> 00:26:58,840
time I need a detailed list of 
all the things I need to do to 

603
00:26:58,840 --> 00:27:00,720
accomplish the things you'd like
me to do. 

604
00:27:00,720 --> 00:27:03,360
It's just like this, like 
terrible battle where it's like,

605
00:27:03,360 --> 00:27:05,480
I need all that information, but
don't tell me what to do. 

606
00:27:05,720 --> 00:27:08,160
So I feel you on that rebel 
brain 100%. 

607
00:27:08,320 --> 00:27:10,240
Yeah, you just need to. 
Like take the To Do List and 

608
00:27:10,240 --> 00:27:12,600
call it side quests. 
So then everything's optional. 

609
00:27:12,600 --> 00:27:14,160
It's like, oh, look at this pick
and choose. 

610
00:27:14,160 --> 00:27:17,720
I have so many options now and 
then try to aim towards getting 

611
00:27:17,720 --> 00:27:18,840
them all done. 
Yeah. 

612
00:27:18,840 --> 00:27:20,520
And then it. 
Becomes too much like when you 

613
00:27:20,520 --> 00:27:22,800
play video games, you're like, 
I've taken on too many side 

614
00:27:22,800 --> 00:27:24,680
quests. 
What about that main objective 

615
00:27:24,680 --> 00:27:26,640
that we're trying to work 
towards? 

616
00:27:26,920 --> 00:27:28,720
Yeah, 100. 
Percent and then you've got this

617
00:27:28,720 --> 00:27:31,000
like laundry list of things that
you need to do and it's like 

618
00:27:31,000 --> 00:27:32,480
someone needs you to find their 
chicken. 

619
00:27:32,480 --> 00:27:34,200
I'm like, just get a new 
chicken. 

620
00:27:34,200 --> 00:27:38,440
Why am I, you know, Hero of the 
Realm being called in for this? 

621
00:27:38,680 --> 00:27:41,480
Yes, this is a specific example.
I'm playing Assassin's Creed 

622
00:27:41,480 --> 00:27:44,920
Odyssey and like, I can't find 
the main quest anymore because 

623
00:27:44,920 --> 00:27:46,360
there's just so many side 
quests. 

624
00:27:47,080 --> 00:27:49,840
Oh, I feel. 
That 100% I'm playing an old 

625
00:27:49,840 --> 00:27:51,760
game right now. 
We're getting off topic here, 

626
00:27:51,760 --> 00:27:53,920
but it's still project 
management nonetheless. 

627
00:27:54,160 --> 00:27:56,600
But it's called Tiny Tina's 
Wonderlands. 

628
00:27:56,600 --> 00:28:01,280
It's like a Borderlands offshoot
and I really enjoy the game. 

629
00:28:01,400 --> 00:28:05,800
However, any time you click on 
like a new like sub task to take

630
00:28:05,800 --> 00:28:08,840
on or like a sub project, it 
replaces your main objective 

631
00:28:08,840 --> 00:28:10,520
with the newest one that you 
picked. 

632
00:28:10,840 --> 00:28:13,720
And so I could be like on a 
quest and a little like sign 

633
00:28:13,720 --> 00:28:15,240
pops up. 
Like do you want to add a new 

634
00:28:15,240 --> 00:28:16,760
one? 
I'm like, yeah, like while I'm 

635
00:28:16,760 --> 00:28:18,200
here. 
And then suddenly I don't know 

636
00:28:18,200 --> 00:28:21,240
where I am and I'm like, son of 
a bitch, where was I going? 

637
00:28:21,560 --> 00:28:23,960
I can't remember. 
End of side quest. 

638
00:28:25,320 --> 00:28:26,360
This is the thing right? 
Like. 

639
00:28:26,360 --> 00:28:28,560
Technically speaking, these are 
projects. 

640
00:28:28,560 --> 00:28:32,200
A project in its most basic 
sense is anything that you need 

641
00:28:32,200 --> 00:28:34,680
to do that has two or more 
actions required, right? 

642
00:28:34,680 --> 00:28:37,480
Like it's, it's not just like a 
one and done type thing. 

643
00:28:37,640 --> 00:28:41,080
So a project could be like, I 
guess we could go with this, 

644
00:28:41,080 --> 00:28:44,280
like making the bed. 
If you wanted to break it down 

645
00:28:44,280 --> 00:28:46,880
into all of the tiny little 
tasks that you have to do to 

646
00:28:46,880 --> 00:28:48,440
make the bed, yes, it is a 
project. 

647
00:28:48,640 --> 00:28:50,880
It's probably not a project that
needs extensive amount of 

648
00:28:50,880 --> 00:28:53,080
planning, but that's also 
probably because you've done it 

649
00:28:53,080 --> 00:28:55,080
enough that you don't need to 
write all those things down 

650
00:28:55,320 --> 00:28:57,280
theories. 
Some of us don't make Abid I I 

651
00:28:57,280 --> 00:28:59,360
do make my bed. 
There's one of my, you know, 

652
00:28:59,600 --> 00:29:02,040
shining moments is like I can't 
remember to brush my teeth 

653
00:29:02,040 --> 00:29:04,880
consistently, but I make my bed.
Well, I think another thing. 

654
00:29:04,880 --> 00:29:07,360
Is really important just while 
we're on this topic of side 

655
00:29:07,360 --> 00:29:10,800
quest and that is building in 
buffer into your timelines as 

656
00:29:10,800 --> 00:29:13,200
well. 
I think it's really important to

657
00:29:13,200 --> 00:29:15,680
give yourself a little bit of 
that. 

658
00:29:15,720 --> 00:29:19,760
I'm going to slack off kind of 
mentality because it happens. 

659
00:29:19,760 --> 00:29:21,840
It's just important to get back 
on track right away. 

660
00:29:21,840 --> 00:29:25,000
But I love to add buffer, 
especially to projects because I

661
00:29:25,000 --> 00:29:27,720
think it's like you, you kind of
have to plan for what you don't 

662
00:29:27,720 --> 00:29:31,040
know is going to happen, right? 
It's the idea not so much about 

663
00:29:31,040 --> 00:29:32,640
like the weather, right? 
If you're going to have an 

664
00:29:32,640 --> 00:29:34,880
outdoor event, right? 
But it's still important to 

665
00:29:34,880 --> 00:29:37,960
think about like, well, what 
does happen if something bad 

666
00:29:37,960 --> 00:29:41,560
goes on or like we don't get the
delivery of X thing by this 

667
00:29:41,560 --> 00:29:43,000
timeline? 
You know, giving yourself a 

668
00:29:43,000 --> 00:29:45,200
little bit of space I think is 
really important. 

669
00:29:45,200 --> 00:29:47,800
Again, if you are the type of 
person that goes on these 

670
00:29:47,800 --> 00:29:51,360
special side quests away from 
your main objective, it's 

671
00:29:51,360 --> 00:29:54,680
important to give yourself time 
to like realize that and come 

672
00:29:54,680 --> 00:29:57,280
back to that. 
So I think if you have the time 

673
00:29:57,280 --> 00:30:00,920
to do it, I always like to 
extend it by like a day or two, 

674
00:30:01,000 --> 00:30:02,400
regardless of kind of where that
is. 

675
00:30:02,400 --> 00:30:03,920
You know, I think about 
deadlines often. 

676
00:30:03,920 --> 00:30:07,000
Like I said, I think about 
deadlines and working in weeks. 

677
00:30:07,240 --> 00:30:10,360
So if I say to somebody that 
it's going to take one week to 

678
00:30:10,360 --> 00:30:13,360
accomplish, I usually would be 
like, OK, for the most part 

679
00:30:13,360 --> 00:30:15,520
that's going to take a week to 
do, but let's give ourselves 

680
00:30:15,520 --> 00:30:17,720
like an extra 2 day buffer. 
In some cases. 

681
00:30:17,720 --> 00:30:21,080
If you're like working a Monday 
through Friday type of job, you 

682
00:30:21,080 --> 00:30:24,040
actually get 2 bonus days on top
of that for the weekend. 

683
00:30:24,080 --> 00:30:26,160
Not that everyone likes doing 
work on on the weekends, but let

684
00:30:26,160 --> 00:30:28,960
me tell you, when you're 
grinding down to that deadline 

685
00:30:28,960 --> 00:30:31,680
and you're not there yet, having
those extra buffer days are 

686
00:30:31,680 --> 00:30:33,280
really important. 
Yeah, and if. 

687
00:30:33,280 --> 00:30:35,480
It's the kind of thing where 
like you are working on a 

688
00:30:35,480 --> 00:30:37,400
project where you can't set your
deadline. 

689
00:30:37,480 --> 00:30:39,720
You can set your own deadline 
that's a little before it. 

690
00:30:39,920 --> 00:30:41,960
So it's like, you know, like 
tricking yourself into getting 

691
00:30:41,960 --> 00:30:44,120
things done or like, you know, 
putting that time pressure on 

692
00:30:44,120 --> 00:30:47,120
because sometimes having a time 
pressure can get you in that. 

693
00:30:47,120 --> 00:30:48,800
Like, OK, we got a hustle 
mindset. 

694
00:30:49,320 --> 00:30:51,560
You know, what is it? 
Pressure makes diamonds and all 

695
00:30:51,560 --> 00:30:54,360
of that kind of thing. 
It's not the not the healthiest 

696
00:30:54,360 --> 00:30:58,280
thing to approach every area of 
life, but still it can be 

697
00:30:58,280 --> 00:31:00,680
useful. 
I also find that like when we 

698
00:31:00,680 --> 00:31:04,440
add this buffer in and such, 
because we are so very much like

699
00:31:04,440 --> 00:31:08,440
inclined to make plans based on 
perfect it, it can be helpful 

700
00:31:08,440 --> 00:31:10,600
pretty much anywhere to add that
buffer in. 

701
00:31:10,720 --> 00:31:13,640
It doesn't need to be because 
something like catastrophic 

702
00:31:13,640 --> 00:31:15,880
happened or whatnot. 
It's like, Oh yeah, I got like 

703
00:31:16,000 --> 00:31:19,720
hella unwell and I couldn't work
for 50% of the days that I had 

704
00:31:19,720 --> 00:31:21,760
originally given myself or 
anything like that. 

705
00:31:21,840 --> 00:31:24,160
It's just like the natural 
tendency of things to take a 

706
00:31:24,160 --> 00:31:27,200
little bit longer than and we 
predict them to Jake because 

707
00:31:27,200 --> 00:31:30,000
we're predicting under like 
ideal, perfect working 

708
00:31:30,000 --> 00:31:32,080
conditions. 
Like, Oh yeah, I'll sit down at 

709
00:31:32,080 --> 00:31:35,560
my desk at 10 AM and I will work
solidly for an hour with 0 

710
00:31:35,560 --> 00:31:39,200
distractions and I won't get any
notifications from Instagram and

711
00:31:39,200 --> 00:31:41,720
then start scrolling for 20 
minutes down a meme hole. 

712
00:31:41,720 --> 00:31:44,880
Like that won't happen. 
Just put the buffer into it. 

713
00:31:44,880 --> 00:31:46,840
And then if it does happen, at 
least you've still got time to 

714
00:31:46,840 --> 00:31:49,000
do the thing you need to do, 
especially for those. 

715
00:31:49,000 --> 00:31:51,320
Larger projects too, we talked 
about if you're doing it at home

716
00:31:51,320 --> 00:31:54,240
renovation project and you are 
working with other contractors 

717
00:31:54,240 --> 00:31:56,600
and things like that. 
If you have a good idea on when 

718
00:31:56,600 --> 00:31:59,600
you would expect, you know, say 
the kitchen cabinets to be 

719
00:31:59,600 --> 00:32:02,600
delivered, you know, before you 
have the person come in with the

720
00:32:02,600 --> 00:32:05,680
countertops, you know, giving 
yourself that extra week or so 

721
00:32:05,680 --> 00:32:08,840
buffer, you know, if you're the 
patient type, you know, you're 

722
00:32:08,840 --> 00:32:10,200
just like, I don't want to wait 
for that. 

723
00:32:10,200 --> 00:32:13,280
Like I want my kitchen put back 
together as quick as possible. 

724
00:32:13,520 --> 00:32:16,000
But the last thing you want, 
like we talked about before, is 

725
00:32:16,000 --> 00:32:19,360
your kitchen countertops coming 
before your cabinets are in, 

726
00:32:19,360 --> 00:32:20,520
right? 
Like that's just one of those 

727
00:32:20,520 --> 00:32:23,360
things where giving yourself a 
little bit of space is 

728
00:32:23,360 --> 00:32:25,280
important. 
Also in that way, like you said,

729
00:32:25,280 --> 00:32:28,000
if if things get done sooner, 
that's even better. 

730
00:32:28,000 --> 00:32:30,360
There's nothing better than 
delivering something or getting 

731
00:32:30,360 --> 00:32:33,360
something done ahead of time. 
But working up to that last 

732
00:32:33,360 --> 00:32:35,200
minute. 
While I am the type of person 

733
00:32:35,200 --> 00:32:37,440
that is like, you know, someone 
gives me a deadline. 

734
00:32:37,480 --> 00:32:40,600
This often happens when I do go 
on those side quests where 

735
00:32:40,600 --> 00:32:42,840
suddenly my boss or a Co worker 
would be like, Hey, remember 

736
00:32:42,840 --> 00:32:45,920
that thing I asked you for? 
And I was like, I could have 

737
00:32:45,920 --> 00:32:49,200
just done that so weeks ago. 
And they're like, hey, be really

738
00:32:49,200 --> 00:32:50,680
great. 
You know, you're ready to go for

739
00:32:50,680 --> 00:32:53,600
an hour. 
I can get so much done in hours 

740
00:32:53,600 --> 00:32:55,760
because I've already been 
thinking about about it. 

741
00:32:55,840 --> 00:32:59,480
It's been up here in the 
subconscious, honestly, at least

742
00:32:59,480 --> 00:33:02,400
I know like I've thought about 
it, like literally thought about

743
00:33:02,400 --> 00:33:04,680
doing it, not necessarily like, 
oh, that thing. 

744
00:33:04,720 --> 00:33:07,240
And I can get a lot of stuff 
done in a short amount of time. 

745
00:33:07,240 --> 00:33:10,000
I do my best work that way. 
But it is hella stressful 

746
00:33:10,080 --> 00:33:11,840
though. 
I don't love that feeling. 

747
00:33:11,840 --> 00:33:14,880
I'm like sweating quickly 
putting stuff together. 

748
00:33:15,160 --> 00:33:17,600
And so I've been trying to kind 
of train myself out of that 

749
00:33:17,600 --> 00:33:19,720
often where I was like, OK, 
Mark, you said you were going to

750
00:33:19,720 --> 00:33:22,320
do that. 
Just just get that done now, 

751
00:33:22,440 --> 00:33:24,360
right? 
That's just an outline 

752
00:33:25,000 --> 00:33:26,240
structure. 
Sure, Kind of. 

753
00:33:26,240 --> 00:33:29,320
We talked about before this 
brainstorm so that if I do have 

754
00:33:29,320 --> 00:33:31,640
to pull something together 
quickly, I can because I've 

755
00:33:31,640 --> 00:33:34,920
already kind of plopped all that
information down somewhere. 

756
00:33:35,040 --> 00:33:37,400
There's nothing worse than being
asked for something, you know, 

757
00:33:37,400 --> 00:33:39,760
in a short amount of time where 
you're like, that was three 

758
00:33:39,760 --> 00:33:41,880
months ago when we talked about 
that. 

759
00:33:42,600 --> 00:33:44,760
And I know that we, you know, 
started this process by doing 

760
00:33:44,760 --> 00:33:47,160
that brain dump, getting 
thoughts onto paper or whatever 

761
00:33:47,160 --> 00:33:49,720
kind of system is going to be 
best for storing that 

762
00:33:49,720 --> 00:33:52,800
information, at least initially.
But making sure that all of this

763
00:33:52,800 --> 00:33:55,120
stuff is not just kind of like, 
you know, written on paper and 

764
00:33:55,120 --> 00:33:57,600
then forgotten or like, you 
know, jotted down into a notes 

765
00:33:57,600 --> 00:33:59,920
app and then just left there to 
fester. 

766
00:34:00,240 --> 00:34:02,720
For us to actually get the 
project work done, it needs 

767
00:34:02,720 --> 00:34:06,120
somewhere to live that is going 
to be referenced more regularly.

768
00:34:06,440 --> 00:34:09,440
And of course, like, depending 
on what kind of project you're 

769
00:34:09,440 --> 00:34:12,120
doing, different spaces are 
going to make more sense. 

770
00:34:12,360 --> 00:34:15,320
For instance, for me, in terms 
of wedding planning, I found 

771
00:34:15,320 --> 00:34:18,560
that the place that that's 
living right now is mainly in a 

772
00:34:18,560 --> 00:34:21,800
spreadsheet, which feels a 
little bit strange for a project

773
00:34:21,800 --> 00:34:24,600
plan because I haven't really 
done a project plan in a like a,

774
00:34:24,840 --> 00:34:28,560
you know, regular kind of XLS 
spreadsheet is on Google Drive. 

775
00:34:28,760 --> 00:34:31,639
But the main reason for that is 
it was shared to me by my 

776
00:34:31,639 --> 00:34:33,000
wedding planner. 
So it's like, well, she has 

777
00:34:33,000 --> 00:34:35,920
access, I have access. 
And because we both need access 

778
00:34:35,920 --> 00:34:38,520
to it, it makes sense to have it
in that digital space. 

779
00:34:38,840 --> 00:34:42,080
I did end up writing it out in a
separate wedding journal type 

780
00:34:42,080 --> 00:34:46,239
thing, but because I need to 
update it for her on the digital

781
00:34:46,239 --> 00:34:48,760
copy, that's mainly where the 
updates are happening. 

782
00:34:48,760 --> 00:34:51,719
Plus it also means that because 
it's digital, I can link in 

783
00:34:51,719 --> 00:34:55,679
things like e-mail attachments 
and Pinterest board links and 

784
00:34:55,679 --> 00:34:57,720
all of this other kind of stuff 
that's going to be helpful for 

785
00:34:57,720 --> 00:34:58,960
the people that I'm working 
with. 

786
00:34:59,280 --> 00:35:01,680
Having all that information in 
one spot means that it's kind of

787
00:35:01,680 --> 00:35:03,720
like the one stop shop type 
thing. 

788
00:35:03,720 --> 00:35:06,760
You go there for all of your 
wedding planning needs. 

789
00:35:07,040 --> 00:35:09,600
But of course, like depending on
what project you're working on, 

790
00:35:09,600 --> 00:35:12,800
other spaces might work better. 
Where do you typically like to 

791
00:35:12,800 --> 00:35:14,640
store your project plan type 
things? 

792
00:35:14,880 --> 00:35:17,200
So I'm the. 
Same way once I get everything 

793
00:35:17,200 --> 00:35:19,400
written out, it's on paper. 
I'll usually do my first 

794
00:35:19,400 --> 00:35:22,880
timeline or like a Gantt chart 
or something on paper for myself

795
00:35:23,120 --> 00:35:25,920
because I want to make sure it 
works before I start sharing it 

796
00:35:25,920 --> 00:35:28,120
broadly. 
A lot of the times for my team, 

797
00:35:28,120 --> 00:35:30,560
we're using Air Table. 
That's where all of our projects

798
00:35:30,560 --> 00:35:33,080
and our tasks and our timelines 
are already going into. 

799
00:35:33,400 --> 00:35:37,080
I like it because you can have 
that data view, which is like 

800
00:35:37,080 --> 00:35:39,800
essentially like an Excel 
spreadsheet, so to say, but you 

801
00:35:39,800 --> 00:35:42,520
can literally click a button and
turn that into a timeline. 

802
00:35:42,600 --> 00:35:45,120
It's one of my favorite things 
about air tables is like how 

803
00:35:45,120 --> 00:35:48,000
easy you can take one group of 
information and then kind of 

804
00:35:48,000 --> 00:35:50,200
like blow it out to these 
different views and different 

805
00:35:50,200 --> 00:35:52,200
forms. 
So a lot of times we'll do that.

806
00:35:52,200 --> 00:35:55,680
There are times we have some of 
our program managers that like 

807
00:35:55,680 --> 00:36:00,960
to do things in PowerPoint. 
I don't love that, but it's it's

808
00:36:00,960 --> 00:36:04,000
OK, I can make it work. 
I can still do a timeline or a 

809
00:36:04,000 --> 00:36:06,960
Gantt chart in there. 
The problem I have with a lot of

810
00:36:06,960 --> 00:36:09,400
that a lot of the time is that 
it's not always shared. 

811
00:36:09,680 --> 00:36:12,240
We'll have some people who will 
e-mail those pieces, and then 

812
00:36:12,240 --> 00:36:15,280
suddenly you have multiple 
versions and you have people's 

813
00:36:15,280 --> 00:36:17,760
like, you know, final, final, 
final. 

814
00:36:17,880 --> 00:36:20,680
Marc Figuarito at the end, you 
know, and I was like, I can't do

815
00:36:20,680 --> 00:36:22,080
this. 
I think no matter what you're 

816
00:36:22,080 --> 00:36:24,520
doing, if you're taking it 
digital, just make sure it's a 

817
00:36:24,520 --> 00:36:28,280
shared space, whether certain 
people only have view access, 

818
00:36:28,440 --> 00:36:29,880
right? 
You want to be the only one that

819
00:36:29,880 --> 00:36:32,000
updates it, but other people 
need to see it. 

820
00:36:32,080 --> 00:36:33,600
You can set up those terms 
yourself. 

821
00:36:33,600 --> 00:36:35,640
I think it's really important. 
So that's usually what I'll tell

822
00:36:35,640 --> 00:36:37,240
them to do. 
Like if they're like put it in 

823
00:36:37,240 --> 00:36:40,560
PowerPoint, like I don't want to
do it, but OK, I have to tell. 

824
00:36:40,560 --> 00:36:44,160
You this awful thing, which is 
just like your your story just 

825
00:36:44,160 --> 00:36:48,080
reminded me, but like I was 
talking to a party who will not 

826
00:36:48,080 --> 00:36:51,440
be named and they were telling 
me about their work managers and

827
00:36:51,440 --> 00:36:54,000
where they store their meeting 
minutes and they take their 

828
00:36:54,000 --> 00:36:57,840
meeting minutes in excel. 
I'm like, why? 

829
00:36:58,000 --> 00:37:02,600
Why would you use a spreadsheet 
that's made for like, you know, 

830
00:37:02,760 --> 00:37:05,680
crunching numbers and making 
graphs and all of that to 

831
00:37:05,680 --> 00:37:08,520
takedown like long written 
bulleted notes. 

832
00:37:08,600 --> 00:37:11,560
It makes no sense. 
I was like, do they need like a 

833
00:37:11,560 --> 00:37:14,880
refresher in like Microsoft 
Office and how it works? 

834
00:37:15,480 --> 00:37:17,440
I mean if. 
That's the only tool you have. 

835
00:37:17,440 --> 00:37:20,680
I mean, work with what you got, 
but I mean, it's a good point to

836
00:37:20,680 --> 00:37:23,160
say like use the right tool for 
what you're trying to do. 

837
00:37:23,160 --> 00:37:26,480
You know, if it's like don't try
to make something work in a 

838
00:37:26,480 --> 00:37:28,240
program that's not made to do 
that. 

839
00:37:28,240 --> 00:37:32,120
Like when people do like project
planning or tasking or things in

840
00:37:32,120 --> 00:37:34,160
PowerPoint, I'm in a corporate 
space. 

841
00:37:34,160 --> 00:37:37,040
It's just a a go to thing. 
I'm like, this doesn't make 

842
00:37:37,040 --> 00:37:40,800
sense for anybody. 
PowerPoint is for presentations.

843
00:37:40,800 --> 00:37:45,160
It is not for note taking. 
It is not for like a Kanban 

844
00:37:45,160 --> 00:37:47,960
board, like it's not for those 
things like find the right tool 

845
00:37:47,960 --> 00:37:49,880
for that. 
I think it's really important. 

846
00:37:49,880 --> 00:37:52,120
But again, put it in a space 
that's shared also. 

847
00:37:52,120 --> 00:37:55,040
So that way when one person 
updates it and updates it for 

848
00:37:55,040 --> 00:37:57,680
everyone one, you know, there's 
nothing worse than having three 

849
00:37:57,680 --> 00:38:00,200
versions of a schedule. 
It's like, well, you have one 

850
00:38:00,200 --> 00:38:01,840
version of it. 
I have a different one. 

851
00:38:01,840 --> 00:38:04,320
I'm in an update. 
Didn't I communicate that to 

852
00:38:04,320 --> 00:38:05,480
you? 
No, you didn't. 

853
00:38:05,480 --> 00:38:08,280
I didn't write that down. 
It gets to be a lot. 

854
00:38:08,360 --> 00:38:12,680
I mean, for myself, I do like to
still keep a timeline in an 

855
00:38:12,680 --> 00:38:16,120
analog spot, but that is for me.
And I have to be the one that 

856
00:38:16,120 --> 00:38:18,280
has to deal with if things move 
and all of that. 

857
00:38:18,320 --> 00:38:21,680
That's why anytime I do any type
of project plenty in a notebook,

858
00:38:22,040 --> 00:38:26,200
I use a pencil. 
No, that's very, very fair be 

859
00:38:26,200 --> 00:38:28,080
erased. 
Anytime I do it, I have to 

860
00:38:28,080 --> 00:38:31,480
remind myself, like Mark, use a 
pencil because none of these 

861
00:38:31,480 --> 00:38:34,840
dates will stay where they are. 
Never has ever happened in my 

862
00:38:34,840 --> 00:38:38,560
entire life where a date that we
stuck to has stayed there. 

863
00:38:38,560 --> 00:38:41,160
Things always move. 
So I'm able to do that like I 

864
00:38:41,160 --> 00:38:43,160
have a calendar in the front of 
my bullet journal. 

865
00:38:43,280 --> 00:38:45,800
I think I've talked about this 
in my plan with me and like my 

866
00:38:45,800 --> 00:38:48,880
bullet journal setups, I really 
love a calendar planner view, 

867
00:38:48,880 --> 00:38:50,880
but the reality is that those 
dates move. 

868
00:38:50,880 --> 00:38:54,120
So I often am like, OK, I have 
to go into the office on this 

869
00:38:54,120 --> 00:38:56,960
day and then something come up 
and we have to move it instead 

870
00:38:56,960 --> 00:38:59,840
of like wipe it out or pretty 
just sticker over top of it or 

871
00:38:59,840 --> 00:39:02,800
doing whatever. 
It's like, erase it, put it over

872
00:39:02,800 --> 00:39:05,320
here. 
It makes a lot more sense, yeah.

873
00:39:05,320 --> 00:39:09,640
I find that like working for 
myself by myself, a lot of my 

874
00:39:09,640 --> 00:39:11,480
projects don't require other 
people. 

875
00:39:11,680 --> 00:39:15,400
And also a lot of my projects 
aren't necessarily like work 

876
00:39:15,400 --> 00:39:18,080
based, or at least the ones that
I feel the need to plan out 

877
00:39:18,080 --> 00:39:20,440
aren't work based projects 
because you can think about 

878
00:39:20,440 --> 00:39:22,880
like, you know, making a video, 
a project, it has multiple 

879
00:39:22,880 --> 00:39:24,560
steps. 
So it's like, you know, plan the

880
00:39:24,560 --> 00:39:27,920
topic packaging, like, you know,
thumbnail and title and such, 

881
00:39:28,080 --> 00:39:32,160
film edit, re edit, B roll 
upload, whatever, all of those 

882
00:39:32,160 --> 00:39:33,960
kind of things. 
But because that is a process 

883
00:39:33,960 --> 00:39:36,360
that I do so often, I don't 
typically feel the need to like 

884
00:39:36,440 --> 00:39:39,440
plan it out. 
I just write those tasks down in

885
00:39:39,440 --> 00:39:41,160
my journal and then get them 
done. 

886
00:39:41,440 --> 00:39:44,040
But if we think about like 
projects that I feel do need 

887
00:39:44,040 --> 00:39:46,360
planning, these are the ones 
that are usually a little bit 

888
00:39:46,360 --> 00:39:49,120
big ticket in work. 
If we're thinking about like, 

889
00:39:49,120 --> 00:39:51,600
you know, like a product or 
something like that, or they're 

890
00:39:51,600 --> 00:39:53,960
going to be something that's 
more like a personal project, 

891
00:39:54,240 --> 00:39:57,000
and oftentimes I will plan those
on paper just because I like the

892
00:39:57,000 --> 00:39:59,120
tactile feel of it. 
I like your point about using a 

893
00:39:59,120 --> 00:40:01,640
pencil because probably should 
be doing that, but I'm not. 

894
00:40:01,760 --> 00:40:05,320
I just got little migrated 
arrows all up over the show and 

895
00:40:05,320 --> 00:40:07,600
it's fine. 
Most of the time when I plan 

896
00:40:07,600 --> 00:40:10,360
those out, I like to plan them 
out by week rather than by day 

897
00:40:10,360 --> 00:40:13,520
because any of the projects that
I usually am writing down, it's 

898
00:40:13,680 --> 00:40:16,960
typically got a timeline that's 
at least three or four weeks. 

899
00:40:16,960 --> 00:40:19,080
So it's like, OK, well in week 1
we'll do these things. 

900
00:40:19,080 --> 00:40:22,440
In Week 2 we'll do these things.
I haven't had a project recently

901
00:40:22,440 --> 00:40:25,160
that's been such a short one 
that I felt it was big enough to

902
00:40:25,160 --> 00:40:27,280
bother. 
Planning out and then I needed 

903
00:40:27,280 --> 00:40:30,360
to go and scaffold it in terms 
of like what day certain things 

904
00:40:30,360 --> 00:40:32,800
were being done on Most of 
those, I actually just kind of 

905
00:40:32,800 --> 00:40:34,520
like I'd say I planned them in 
my head. 

906
00:40:34,720 --> 00:40:36,520
Are they planned? 
I don't know, but they certainly

907
00:40:36,520 --> 00:40:38,360
executed. 
They're just not necessarily 

908
00:40:38,360 --> 00:40:40,480
written down in like a formal 
plan. 

909
00:40:40,640 --> 00:40:42,520
No, I'm the same way. 
I've been using those analog 

910
00:40:42,520 --> 00:40:44,640
cards from Argmont. 
Can I do the same exact thing? 

911
00:40:44,640 --> 00:40:47,400
Like I'll be like, you know, 
review the planner pot episode. 

912
00:40:47,400 --> 00:40:50,480
Like there's multiple things 
that will go into like reviewing

913
00:40:50,480 --> 00:40:52,800
or editing or doing a voiceover 
or whatever. 

914
00:40:53,040 --> 00:40:55,800
You make a great points, like 
you've done it so many times 

915
00:40:55,800 --> 00:40:58,000
that you don't have to create 
that phase card. 

916
00:40:58,000 --> 00:41:01,560
But like when I started making 
videos, recording things, doing 

917
00:41:01,560 --> 00:41:04,440
all of that, I actually had 
cards like this very similar. 

918
00:41:04,440 --> 00:41:07,360
And I've also used sticky notes 
too for this too on each of 

919
00:41:07,360 --> 00:41:10,840
those phases to remind myself so
I have something to check off to

920
00:41:10,840 --> 00:41:12,760
get through with it. 
Like I would always do like an 

921
00:41:12,760 --> 00:41:15,720
export check, like make sure the
audio was good, make sure the 

922
00:41:15,720 --> 00:41:17,720
video was good. 
You know, all of the different 

923
00:41:17,720 --> 00:41:20,040
things you have to do. 
Eventually it just becomes 

924
00:41:20,040 --> 00:41:21,800
normal. 
You don't have to document it. 

925
00:41:21,800 --> 00:41:24,480
But up front though, I think it 
is really important so you don't

926
00:41:24,680 --> 00:41:26,640
miss a step. 
I think a really great one for 

927
00:41:26,640 --> 00:41:30,280
me was like hit record before 
doing a plan with me and 

928
00:41:30,280 --> 00:41:32,960
recording a video like things 
like that, that you're like, 

929
00:41:32,960 --> 00:41:34,280
well, of course you would do 
that. 

930
00:41:34,520 --> 00:41:38,080
How many times have I done a 
plan with me where I thought I 

931
00:41:38,080 --> 00:41:41,360
had hit record and never did? 
And then you get to the end of 

932
00:41:41,360 --> 00:41:44,920
it or turn your mic on so that 
you can do audio. 

933
00:41:44,920 --> 00:41:48,160
That's happened more times than 
I'd like to where I'm like I 

934
00:41:48,400 --> 00:41:51,400
said everything I needed to say,
but it did not capture any of it

935
00:41:51,400 --> 00:41:53,320
because I didn't switch my mic 
on. 

936
00:41:53,320 --> 00:41:56,400
Like things like that, that 
you're just like, OK, I know 

937
00:41:56,400 --> 00:41:58,440
that now. 
I mean, a bad thing sometimes 

938
00:41:58,440 --> 00:42:00,840
need to happen to you for you to
remember to do it next time. 

939
00:42:01,200 --> 00:42:03,720
But eventually you'll get to a 
point where maybe you don't need

940
00:42:03,720 --> 00:42:05,240
to. 
But I think no matter what those

941
00:42:05,240 --> 00:42:09,200
don't like a timeline, a visual,
something like that is super 

942
00:42:09,200 --> 00:42:10,880
helpful just to be able to do 
that. 

943
00:42:10,880 --> 00:42:12,080
I don't know. 
I'm a visual learner. 

944
00:42:12,080 --> 00:42:14,520
So I think for me, that's why 
it's always really important. 

945
00:42:14,760 --> 00:42:16,600
If someone's like, oh, that's 
next Thursday. 

946
00:42:16,600 --> 00:42:18,480
I'm like, I don't even know what
today is. 

947
00:42:18,480 --> 00:42:20,400
Mike, let me look at a calendar,
OK? 

948
00:42:20,400 --> 00:42:23,280
Today is Tuesday. 
Next Thursday is visually right 

949
00:42:23,280 --> 00:42:24,680
there. 
Now I know what we're doing. 

950
00:42:24,840 --> 00:42:27,080
Yeah. 
I think that if you have any 

951
00:42:27,080 --> 00:42:29,520
kind of project in your life, 
that is the kind of thing that 

952
00:42:29,520 --> 00:42:33,280
is going to happen again, taking
the time to set up a template 

953
00:42:33,280 --> 00:42:36,200
can be so helpful because it 
means that you don't have to do 

954
00:42:36,200 --> 00:42:38,960
all of that work upfront again. 
So if we're thinking about it in

955
00:42:38,960 --> 00:42:41,240
terms of like video creation, 
you just write yourself a 

956
00:42:41,240 --> 00:42:43,240
checklist, right? 
And that means that every time 

957
00:42:43,240 --> 00:42:45,760
you're going to make a video, 
you go through the checklist. 

958
00:42:46,240 --> 00:42:48,120
If you're thinking about it in 
terms of like, I don't know, 

959
00:42:48,520 --> 00:42:51,320
report writing or whatever, it's
like, OK, you know, this is our 

960
00:42:51,320 --> 00:42:53,080
formatting for titles. 
Have I checked that? 

961
00:42:53,080 --> 00:42:55,560
That's the right thing. 
This is the way that they like 

962
00:42:55,560 --> 00:42:58,160
to structure XYZ. 
This is, you know, the font 

963
00:42:58,160 --> 00:43:00,880
requirement or like anything 
that you need to check to make 

964
00:43:00,880 --> 00:43:03,400
sure that you're putting out the
piece of work that is actually 

965
00:43:03,400 --> 00:43:06,680
going to be accepted as like, 
you know, usable or whatever. 

966
00:43:06,920 --> 00:43:09,440
It's like if you have your 
checklist of steps to make sure 

967
00:43:09,440 --> 00:43:12,560
that like everything's done the 
way it should, quote, quote be 

968
00:43:12,560 --> 00:43:14,760
done, then it means you save 
yourself the hassle and 

969
00:43:14,760 --> 00:43:17,240
heartache of having things sent 
back to you and say, sorry, 

970
00:43:17,240 --> 00:43:18,600
that's not actually what we 
want. 

971
00:43:18,840 --> 00:43:21,160
Sorry, that's not good enough. 
We don't want that. 

972
00:43:21,880 --> 00:43:25,000
If we think about it in terms of
like a home project or whatnot. 

973
00:43:25,120 --> 00:43:28,040
Most home projects we don't do 
twice unless somebody really 

974
00:43:28,040 --> 00:43:29,760
closely cocked it up the first 
time. 

975
00:43:29,920 --> 00:43:32,160
That's more so thinking about 
like, you know, big ticket 

976
00:43:32,160 --> 00:43:34,240
projects. 
But something like making your 

977
00:43:34,240 --> 00:43:37,000
meal plan for the week is 
technically a project, right? 

978
00:43:37,000 --> 00:43:39,680
It's like, you know, look in the
fridge to see what things we 

979
00:43:39,680 --> 00:43:41,920
actually have and stuff that we 
need to use. 

980
00:43:42,160 --> 00:43:44,080
Figure out what people are doing
in the week. 

981
00:43:44,080 --> 00:43:46,560
So who's actually going to be 
there for each of the meals? 

982
00:43:46,760 --> 00:43:48,960
Figure out meals that people 
will actually eat. 

983
00:43:48,960 --> 00:43:51,440
No, sorry, this kid doesn't like
lentils anymore. 

984
00:43:51,440 --> 00:43:54,520
Like whatever, right? 
If you have your kind of like 

985
00:43:54,600 --> 00:43:57,720
formalized process to follow for
those types of projects, those 

986
00:43:57,720 --> 00:44:01,560
things that have multiple steps,
but you do them often, then it 

987
00:44:01,560 --> 00:44:03,920
just means that you streamline 
that process for yourself and it

988
00:44:03,920 --> 00:44:06,920
can make save like just save so 
much time, saves so much time. 

989
00:44:07,320 --> 00:44:09,400
I mean, even breaking. 
Down this episode, it was like, 

990
00:44:09,400 --> 00:44:10,760
well, do I need to write that 
down? 

991
00:44:10,760 --> 00:44:13,040
Because I just, I just do that 
automatically now. 

992
00:44:13,040 --> 00:44:16,320
But for those of you who are not
project planning or don't do it 

993
00:44:16,320 --> 00:44:19,720
often or you know, maybe have 
something coming up, it's, it is

994
00:44:19,720 --> 00:44:23,000
an important thing to be able to
break something down into 

995
00:44:23,000 --> 00:44:25,680
digestible pieces, especially if
think about like giving 

996
00:44:25,680 --> 00:44:27,840
directions, right? 
It's like, you know, turn the 

997
00:44:27,840 --> 00:44:30,320
left here and turn right there. 
You're like, wait, I've never 

998
00:44:30,320 --> 00:44:32,600
driven that road before. 
You're like, oh, let me give you

999
00:44:32,600 --> 00:44:35,760
a little bit more extra detail 
there to be extra helpful with 

1000
00:44:35,760 --> 00:44:36,840
it. 
I think it's the same thing with

1001
00:44:36,840 --> 00:44:39,640
those project plans, like 
whatever you need to figure out 

1002
00:44:39,640 --> 00:44:43,240
for yourself, write down, 
visualize kind of however that 

1003
00:44:43,240 --> 00:44:45,960
looks like up front. 
Once you do that a few times, 

1004
00:44:46,160 --> 00:44:48,320
except you have a template or 
whether it's even a mental 

1005
00:44:48,320 --> 00:44:51,640
template, right of going through
with it, it makes things so much

1006
00:44:51,800 --> 00:44:53,160
she's here. 
It's kind of. 

1007
00:44:53,160 --> 00:44:56,360
Like giving yourself what like 
Sops, standard operating 

1008
00:44:56,440 --> 00:45:00,680
procedures or whatever for your 
life, which can feel very kind 

1009
00:45:00,680 --> 00:45:04,440
of like clinical or corporate or
whatnot, but there's a reason 

1010
00:45:04,440 --> 00:45:06,880
they do it all right? 
Like if you think about big 

1011
00:45:06,880 --> 00:45:12,080
business, you know, or whatnot, 
they need to save time where 

1012
00:45:12,080 --> 00:45:13,840
they can. 
Time is money, all that kind of 

1013
00:45:13,840 --> 00:45:15,360
thing. 
So it's like if you are the kind

1014
00:45:15,360 --> 00:45:17,960
of person who thinks you don't 
have enough time in your life, 

1015
00:45:18,000 --> 00:45:20,040
quote, quote, quote, make 
quotation marks over that. 

1016
00:45:20,040 --> 00:45:22,800
But if you are that way 
inclined, then having these 

1017
00:45:22,800 --> 00:45:25,880
standard operating procedures or
these kind of like templates and

1018
00:45:25,880 --> 00:45:29,800
flow charts and your regular 
practices that you do can just 

1019
00:45:29,800 --> 00:45:32,800
help save you brain space and 
time and energy and all the 

1020
00:45:32,800 --> 00:45:35,560
things and in some. 
Cases when things come at you 

1021
00:45:35,560 --> 00:45:38,080
and you're not really quite 
prepared, sometimes it is really

1022
00:45:38,080 --> 00:45:41,280
nice to have some methods or 
kind of pre done templates out 

1023
00:45:41,280 --> 00:45:42,840
there if you're not ready to 
create your own. 

1024
00:45:43,080 --> 00:45:45,040
And that's one of the things 
that Jess and I will actually be

1025
00:45:45,040 --> 00:45:48,440
talked about it go wild as our 
productivity planning talk is 

1026
00:45:48,440 --> 00:45:51,280
going to go about. 
Jess, I'm just like excited for 

1027
00:45:51,280 --> 00:45:53,120
that because because it's like 
some of my favorite ways to 

1028
00:45:53,120 --> 00:45:55,760
breakdown work and like we get 
to share with a whole group of 

1029
00:45:55,760 --> 00:45:58,200
people I know I'm. 
Really, really excited for it. 

1030
00:45:58,200 --> 00:46:00,880
I mean, like I'm excited, but 
I'm also nervous because 

1031
00:46:00,880 --> 00:46:04,840
speaking on the mainstage, like 
OK, last year I had to introduce

1032
00:46:04,920 --> 00:46:07,160
Bonnie from Arthur and Olive. 
I say had to like it was some 

1033
00:46:07,160 --> 00:46:10,000
giant trauma thing for me. 
It was not that bad. 

1034
00:46:10,000 --> 00:46:12,040
I just don't speak in front of 
an audience. 

1035
00:46:12,240 --> 00:46:14,960
So I'm very excited, but also 
very, very nervous. 

1036
00:46:14,960 --> 00:46:16,720
And I'm so glad that you're 
going to be there with me 

1037
00:46:16,720 --> 00:46:19,480
because otherwise I'd just be 
like full on freak out. 

1038
00:46:19,680 --> 00:46:22,320
But like the planning process, 
so that that is it's going to be

1039
00:46:22,320 --> 00:46:24,000
a project. 
It has multiple steps. 

1040
00:46:24,240 --> 00:46:26,520
So it's been quite interesting 
like, you know, applying some of

1041
00:46:26,520 --> 00:46:30,240
the things we just talked about 
to that very daunting very 

1042
00:46:30,360 --> 00:46:33,200
closely near project that it's 
like it's literally in a week, 

1043
00:46:33,200 --> 00:46:36,480
it's in a week, maybe a week in 
a couple days we are going to be

1044
00:46:36,480 --> 00:46:37,680
on the mainstage. 
You go wild. 

1045
00:46:37,680 --> 00:46:39,720
I'm so excited. 
It's going to be such. 

1046
00:46:39,720 --> 00:46:41,440
A good time so hopefully you'll 
be able to join us we'll 

1047
00:46:41,440 --> 00:46:45,080
definitely talk more about it 
post go wild just like we did 

1048
00:46:45,080 --> 00:46:48,360
last year just kind of like what
was it like if you're not able 

1049
00:46:48,360 --> 00:46:51,280
to attend you know what was our 
experience this year which I 

1050
00:46:51,280 --> 00:46:54,360
think will be different from 
last year I feel like a vet now 

1051
00:46:54,360 --> 00:46:57,280
I've been in a full 1 you know 
last year I did the crop and I 

1052
00:46:57,440 --> 00:47:00,080
did speak in front of a bunch of
people I'm just used to it in a 

1053
00:47:00,080 --> 00:47:03,200
way it doesn't bother me but 
just to be able to do that 

1054
00:47:03,200 --> 00:47:06,680
collaborate and share that and 
really kind of be there is like 

1055
00:47:06,840 --> 00:47:10,320
the planner pals podcast like 
we're representing this year as 

1056
00:47:10,440 --> 00:47:13,920
something that like we've had 
going on for this past year 

1057
00:47:14,120 --> 00:47:16,600
almost year and a half at this 
point now like it's pretty 

1058
00:47:16,600 --> 00:47:20,120
incredible yeah I. 
What the Planner Pals podcast 

1059
00:47:20,120 --> 00:47:24,000
is, it is out of its infancy. 
Like it's officially 1 1/2 or 

1060
00:47:24,440 --> 00:47:26,680
whatever. 
I, I noticed somewhere someone 

1061
00:47:26,680 --> 00:47:28,640
said like, oh, did you guys 
celebrate your one year 

1062
00:47:28,640 --> 00:47:31,040
anniversary and whatnot? 
I'm like, we actually didn't, we

1063
00:47:31,040 --> 00:47:34,360
kind of just let it slip by 
because isn't the one year 

1064
00:47:34,360 --> 00:47:36,640
anniversary is like Valentine's 
Day or something? 

1065
00:47:37,120 --> 00:47:38,760
I don't know. 
I thought it was like January 

1066
00:47:38,760 --> 00:47:41,960
ish or yeah February ish or so 
January is like. 

1067
00:47:41,960 --> 00:47:44,760
When you floated the idea, but I
think like the first episode 

1068
00:47:44,800 --> 00:47:47,800
either came out on the 15th or 
the 14th of Feb, we have like an

1069
00:47:47,800 --> 00:47:48,840
offset. 
Celebration. 

1070
00:47:48,840 --> 00:47:52,080
We celebrate like end of year. 
Like we definitely run this 

1071
00:47:52,080 --> 00:47:54,720
podcast, like we run our bullet 
journals and planners. 

1072
00:47:54,720 --> 00:47:58,400
I feel like on like a yearly 
basis, even though like when we 

1073
00:47:58,400 --> 00:48:00,720
started wasn't exactly the 
beginning of the year. 

1074
00:48:00,880 --> 00:48:02,400
That's how I think about it 
anyway. 

1075
00:48:02,400 --> 00:48:05,080
It's just like it caps off at 
the end of our year. 

1076
00:48:05,200 --> 00:48:09,960
We start fresh in the new one. 
So an anniversary doesn't really

1077
00:48:09,960 --> 00:48:12,920
exist necessarily. 
We work in months and years at 

1078
00:48:12,920 --> 00:48:14,240
this point. 
I mean, yeah. 

1079
00:48:14,240 --> 00:48:15,920
Very much that. 
I'm thinking back to like my 

1080
00:48:15,920 --> 00:48:18,680
first bullet journal where I 
like stretched it out so I could

1081
00:48:18,680 --> 00:48:21,520
get to like the half year mark 
and then stretched it out again.

1082
00:48:21,520 --> 00:48:24,280
So that I can get to the end of 
year mark just so that I can 

1083
00:48:24,280 --> 00:48:27,840
start fresh on like January. 
We've all been there. 

1084
00:48:27,960 --> 00:48:29,520
We're planner pals. 
We'd love to hear from you what 

1085
00:48:29,520 --> 00:48:32,680
kind of projects you're planning
and if you have any methods, 

1086
00:48:32,840 --> 00:48:36,040
methodologies or ways that you 
like to go about planning, 

1087
00:48:36,280 --> 00:48:38,520
definitely drop a comment 
whether you're watching this on 

1088
00:48:38,520 --> 00:48:41,200
YouTube, of course, if you'd 
like to drop a comment over on 

1089
00:48:41,200 --> 00:48:44,160
Instagram and let us know as 
well, feel free and also you can

1090
00:48:44,160 --> 00:48:48,160
always feel free to e-mail us to
plannerpalspodcast@gmail.com. 

1091
00:48:48,360 --> 00:48:49,840
Let us know. 
We love to hear from this 

1092
00:48:49,840 --> 00:48:53,280
community on what's going on and
definitely more information, 

1093
00:48:53,280 --> 00:48:56,640
more new things, like there's 
just so many ways of doing work 

1094
00:48:56,640 --> 00:48:58,720
out there that we don't know 
about this community. 

1095
00:48:58,920 --> 00:49:00,440
We've got each other's back for 
sure. 

1096
00:49:00,600 --> 00:49:02,880
Exactly. 
And as I mentioned at the start,

1097
00:49:02,880 --> 00:49:05,600
like planning projects is like 
the bread and butter. 

1098
00:49:05,600 --> 00:49:08,800
So any and all tips that I can 
get about this, I want to bring 

1099
00:49:08,800 --> 00:49:11,400
it into my system and I know you
have great ideas. 

1100
00:49:11,720 --> 00:49:14,240
Very much looking forward to 
reading your comments and as 

1101
00:49:14,240 --> 00:49:15,680
always, thanks for watching.