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Hello, we're back for episode 
#11 of The Building With Brevin 

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Podcast and Back with the The 
Beginning duo, Brian and Steven.

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So last week, dad or Mike and I 
talked about weatherization and 

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energy efficiency while Stephen 
was having a whole lot more fun 

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over in Europe versus working on
the business. 

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So, Stephen, what What'd you get
into over there? 

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Yeah, it was. 
It was an incredible trip. 

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My wife Sidney and I both went 
to Europe. 

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Yeah, I got to spend a long week
over there. 

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Basically. 
We were there for a friend's 

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wedding in Paris and did a 
couple days in Paris, couple 

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days in London and a couple days
in Amsterdam. 

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So really, really fun trip. 
Got to see all the sights and 

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eat a lot of food and drink a 
lot of drinks and all that good 

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stuff. 
So yeah, really really awesome 

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trip and just a lot of time to. 
Reflect on our business and 

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yeah, ready to come back and hit
the ground running. 

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So and that's exactly what I 
did. 

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Got back and had a lot to clean 
up. 

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But yeah, thanks to you and Dad 
for holding down the floor while

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I was gone. 
But yeah, we tried. 

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Maybe we need to take some of 
the European architecture and 

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bring it over here to Central 
Texas, so. 

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Oh yeah, yeah. 
We just have to rewind the clock

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about 1000 or 2000 years, right?
Yeah, we could. 

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We could build some of the the 
the quality that they have, but 

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it would cost a whole lot more 
and they have some buildings 

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that would stand the test of 
time, that's for sure. 

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Yep, absolutely. 
Yeah. 

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That was honestly one of my 
favorite parts, was just seeing 

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the incredible architecture all 
over the place. 

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So yeah, really, really cool. 
Eye opening trip. 

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Good. 
Well, let's let's jump into this

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one. 
This week we want to talk about 

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our construction management 
software and how builders stay 

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organized. 
If you have talked to a custom 

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home builder at length or are 
about to talk to a custom home 

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builder, you probably wonder how
do they how do they do this when

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you've got 510-3040 projects? 
Especially when they're custom, 

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right? 
If it's a if it's a production 

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builder, they they have their 
systems and it's rinse and 

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repeat on the same home being 
built multiple times. 

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But with custom every home 
oftentimes has never been built 

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before. 
So how do builders stay 

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organized? 
There's obviously a lot of 

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different ways to answer that 
question and what what works for

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one builder may not work for 
another and that's perfectly 

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fine. 
But what we wanted to do in this

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in this episode is really just 
talk about how we stay organized

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and the construction management 
management software that we use 

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to do so now there there's a lot
of other pieces and processes of

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our business. 
That is managed outside of the 

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construction management 
software, but we like to look at

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this as as the hub of of where 
all all things related to a 

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particular project reside. 
So it's important to note that 

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this tool, one of the goals of 
many is to really make sure that

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we reduce and hopefully 
eliminate any miscommunication 

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with all the details that go 
back and forth during the 

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particularly in the 
preconstruction phase, right 

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when a lot of things are being 
decided upon with selections, 

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design, this goes here, that 
goes there. 

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And so that's what we wanted to 
wanted to jump into today. 

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Yeah, yeah. 
That's a great topic and I'm. 

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I'm glad we're covering it 
today. 

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You know, I've always said and I
still stand by it, is that any 

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builder can be successful if 
they have very good organization

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and efficient communication. 
And I truly believe that a good 

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construction management software
is paramount for that. 

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So a good topic to talk about 
today. 

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We'll open the eyes of listeners
on different options for 

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construction management software
and unfortunately it's not their

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choice, it's the builder's 
choice. 

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But most of them function the 
same to be honest, you know, so 

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the difference between 1:00 and 
the next is not that great. 

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And so for that for that matter,
we're going to talk about our 

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construction management 
software, others that we've used

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and all of them are very 
similar. 

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So it it should give listeners a
good idea of what they should 

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expect if their builder is and 
hopefully should be using 

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construction management software
to help manage their particular 

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builds. 
Yeah, absolutely. 

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So jumping right into it, I 
mean, from a from a homeowner's 

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perspective, why should they 
care about this? 

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Let's jump into what, what does 
a construction management 

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software do? 
And we'll we'll tag team this, 

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but what does it do for them 
that makes the experience for 

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the homeowner better or easier 
or more convenient? 

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Yeah, I mean, there's a lot of 
things, and we'll break that 

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down in this episode, but I 
would say the main things are. 

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Really, like we said, 
organization. 

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And that helps the builder and 
then it also helps the clients 

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be able to refer back to whether
it's a iPhone or Android app on 

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your phone that you can 
reference whenever you want to 

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know more information about 
where your build is currently or

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what's going on on the job site 
that day or whatever else. 

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That's one of the small perks. 
And then it also just makes the 

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communication synced up between 
the homeowner and the builder, 

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so. 
I think that's basically the 

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gist of it is it's truly 
software. 

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It's a tool to help connect the 
builder with the job site and 

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the client and the client with 
the job site and the builder. 

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But there's a lot of different 
construction management 

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software. 
So we're familiar with Builder 

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Trend. 
That's the company that we 

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currently use and the software 
that we currently use. 

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There's Coconstruct, which was 
just bought by Builder Trend. 

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There's Procor, there's Build 
Pro. 

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I mean, there's a slew of them 
and they all do very similar 

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things. 
So if your builder's not using 

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Builder Trend like we are, it's 
it's not a red flag by any 

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means, you know, but we're just 
going to talk about the one that

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we use and they should all be 
very similar. 

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So Yep, great. 
So let's just jump into a few 

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few things here. 
We don't want to drag this, this

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podcast out and bore you with 
all the details, but just share 

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with you what what it does. 
So in no particular order of 

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importance, let's spend 30 
seconds 60 seconds talking about

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scheduling and what it can do. 
Yep, Yep. 

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So one of the things that these 
construction management 

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softwares do really well is 
scheduling. 

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These schedules are typically 
real time or they're live 

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schedules. 
So as one item in the build 

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pushes to say, your foundation 
which. 

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The home starts with you know 
your foundation takes a week or 

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two weeks longer than it should 
due to weather delays. 

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Whatever else, the construction 
manager should be shifting that 

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on the schedule. 
That pushes the entire schedule 

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back. 
Sometimes you'll only see phases

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of the build, foundation phase, 
frame phase. 

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You know, however the builder 
chooses to do their scheduling. 

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But yeah, basically it's it's a 
really nice tool that is real 

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time and it shows you the 
progress of your your particular

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home. 
And I'm sorry, go ahead. 

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No, it's okay. 
I was just gonna wrap it up by 

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saying that you know, it's a 
good tool, but just be aware 

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that you know, schedules are 
always fluid, so if your builder

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is using this tool, don't get 
married to the end. 

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End date or the finish date of 
your home because it's more than

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likely going to change many, 
many times throughout the build.

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So when you see it at the 
beginning versus when you see it

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at the end, that end date is 
most likely going to push around

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quite a bit. 
Unless you work with a builder 

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such as us or some of the rare 
builders that quote you a fixed 

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end date you know and give you a
final time that your home is 

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going to be complete. 
That's hopefully reflected in 

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the scheduling. 
Yep, great point. 

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And I think the take away from 
that is that from an 

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organizational standpoint, this 
is how we're looking at Okay. 

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Hey, something was delayed, but 
this is how we can still 

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forecast into the future when is
this home going to be complete 

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and a builder like us. 
So one of our one of our 

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guarantees is is on time. 
So while the end date is going 

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to shift throughout any build in
our schedule that's that happens

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on 100% of of the homes we 
build, we still have a promise 

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or a guarantee that we're going 
to finish the home before a date

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that we agree upon before we 
begin. 

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So even if we shift, even if 
there's delays that push us out 

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three weeks, well as long as 
we're ahead of the the date that

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we've guaranteed at the 
beginning, we're still on on 

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time. 
Yep. 

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Yeah. 
Good point. 

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So talking about another topic 
here in this one, I think this 

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one's also important but a 
little bit more on the financial

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side estimates, We use estimates
to determine in the 

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preconstruction phase or in in 
our process the preliminary 

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building agreement of of what is
the total cost of this project. 

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So this is where we manage the 
numbers of every aspect of the 

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build, every phase of the build 
how much it's going to cost and 

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and and so that's what the 
system we use and not super 

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relevant to you to you if if 
you're one of our homeowners 

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because we do fix price and you 
wouldn't wouldn't see that it's 

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not necessary it's more of just 
that's this is also part of the 

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one of the features in the tool 
that we use to get all of our 

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costs organized to be able to 
provide you with a fixed price 

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before the build begins. 
Yep. 

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Yep. 
And I think that's a good segue 

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into the next topic. 
Those estimates eventually turn 

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into budgets, right? 
So you can cover budgets and 

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actuals there. 
Yep, good point and really don't

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need to spend any time on this. 
But we as a builder regardless 

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of what contract we signed with 
you have to measure the the 

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budget or the estimate which is 
the estimate turns into the now 

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turns into a budget and how are 
we doing compared to the actuals

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right Because if we've under, if
we've underestimated something 

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under under budgeted that and we
go over it then that's got to 

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come out of somebody's pocket 
either yours or ours depending 

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on how the contract is is 
written. 

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And again in our case a fixed 
price contract the the risk is 

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on us not you as the homeowner. 
So we also utilize builder trend

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currently for for measuring the 
budget to actual. 

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Yep, Yep, excellent. 
And then yeah, another thing to 

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touch on too with construction 
management softwares is 

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construction updates. 
Typically it's the task of the 

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construction management manager 
or the onsite manager for your 

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particular build. 
They are the ones that are most 

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likely going in and updating 
pictures and the schedule and 

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the budgets and all that good 
stuff for your particular build.

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In those construction updates 
are reflected in the 

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construction management 
software, which is really nice 

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to see for people that are 
building a home in a different 

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city or, you know, not local to 
where they're actually living. 

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They can get pictures, they can 
get comments. 

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They can leave comments as well,
you know, like what happened on 

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the job site today or I see this
picture, you know, I thought our

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driveway was going to go down 
the left side, not the right 

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side, you know? 
Whatever it is, it's an open 

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communication through there. 
But yeah, those construction 

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updates are really cool for 
folks that don't live close to 

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their particular job site. 
Yep, you cover that. 

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And it's also goes hand in hand 
with just the two way 

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communication and the messaging.
And along those same lines, 

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change orders. 
So when a change order comes up 

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and in in the middle of 
construction you want to make a 

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change to some piece of the the 
build. 

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We we do like to utilize this to
monitor the change order, how 

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much is it going to cost, 
collect that payment up front 

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and be able to see Okay, how 
does this change order affect 

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the total, the total price of 
the build both for us and for 

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you. 
Yep. 

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Yeah, absolutely. 
Yeah. 

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And on that same note, I mean, 
change orders all stem from 

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selections usually. 
And so when one selection or a 

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design choices change, that's 
what initiates those change 

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orders. 
But those selections are another

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thing that can be tracked 
through construction management 

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software. 
There's a section in there that 

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builders can go through and 
allow homeowners to make their 

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selections in, in our case, 
builder trend. 

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And those homeowners can log 
into their portal, they can see 

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all the selections that they've 
made. 

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They can sign off on selections 
that still need to be made. 

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And it's a really, it's a good 
tool in that sense that 

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everybody knows what has been 
selected. 

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They're locked in at a certain 
point in the build before 

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usually construction starts. 
And then anything that needs to 

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be changed after that is what 
initiates those change orders. 

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So those selections are useful 
because everybody can refer back

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to them. 
They're all in one place and 

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they can even be shared with 
trades. 

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So if trades are looking for the
particular tile in a certain 

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room, or the tile lay pattern, 
or the grout colors or anything 

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like that, those trades can 
reference the selections in the 

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building software as well. 
So kind of a cool all in one 

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platform. 
And it's it's nice to tie the 

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trades in as well. 
You know they can look at those 

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kind of things and there 
shouldn't be any questions if 

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they're using the the software 
correctly. 

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And that's a that's a whole can 
of worms in itself. 

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Yeah, yeah. 
But I think we cover the most 

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important topics here. 
Really, the point of this was to

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share with you a little bit of 
how we stay organized on the 

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back end again at the beginning 
of the that episode. 

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I briefly mentioned that there 
are other tools that we just 

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have to use, right? 
There's as a as a builder, 

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there's no one software that 
does it all. 

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But we found that if your 
builder does not have some sort 

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of construction management 
software, it doesn't mean that 

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they're a bad builder. 
It's just I think you just need 

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to dive in a little bit more and
you have every right to ask some

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more questions on, hey, how do 
you stay organized with all 

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this? 
And there are builders that 

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successfully do it via 
spreadsheet. 

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But and yes, we use spreadsheets
on certain things as well. 

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It's a great tool. 
But you know, if you've got 10 

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projects and they're all on 
spreadsheets and you have 

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nothing else, it just begs it. 
It makes me ask the question of 

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how are you staying organized on
all that with all the changes 

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and making sure that 
everything's being communicated 

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to the right people at the right
time. 

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So that was, that was what we 
hope we were able to get across 

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on this episode. 
Yeah. 

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Absolutely. 
And on that that caveat there at

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the end, I like that you say 
that because you're right. 

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I mean no one builder is using 
one tool and one tool only. 

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And while Builder Trend and 
other construction management 

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software, yeah, are really, 
really cool tools that encompass

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a lot of things, none are 
perfect, right. 

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They They get you close, but 
they don't get you all the way 

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00:16:13,020 --> 00:16:15,220
there, so. 
There are builders that need to 

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00:16:15,220 --> 00:16:19,180
supplement with other things 
like spreadsheets and like you 

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00:16:19,180 --> 00:16:21,940
know other messaging software 
and things like that. 

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But you know overall they are 
good tools and just to your 

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00:16:26,180 --> 00:16:29,220
point you know it's it just 
helps builders stay more 

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organized with each build. 
So yeah, cool topic, kind of an 

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00:16:34,980 --> 00:16:36,660
easy one. 
You know it's it's pretty 

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00:16:36,660 --> 00:16:38,180
straightforward. 
But you're right. 

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00:16:38,180 --> 00:16:40,540
It begs the question that if 
your builder is not using 

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00:16:40,540 --> 00:16:43,670
builder software. 
How are they gonna manage your 

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00:16:43,670 --> 00:16:47,950
project and how can you feel at 
ease that they're gonna do it 

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00:16:47,950 --> 00:16:53,030
efficiently? 
So, yeah, great. 

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00:16:53,990 --> 00:16:56,150
We'll wrap this one up then, 
with no further ado. 

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00:16:56,830 --> 00:16:58,390
Yeah, sounds great. 
Well, thanks, Brian. 

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Thank you.