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Welcome to the APM. 
Podcast APM is the childhood 

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body for the project profession.
My name is Emma DaVita and I'm 

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the editor of Project APM's 
quarterly journal and your host 

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in this. 
Podcast I'm speaking to. 

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Suzanne Morland, Vice President 
of the Global Programme 

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Management Practise at ACOM 
about how to step up from being 

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a project manager to a programme
manager. 

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Suzanne draws on her vast 
experience of leading mega 

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projects and shares her behind 
the scenes lessons from working 

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on some truly mind blowing 
programmes. 

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If you're thinking of entering 
the world of programme 

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management or want to hone your 
skills and learn from the best, 

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then listen on. 
Hi, Suzanne. 

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Thanks for joining us. 
Thank you for having me. 

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I think a good place to start 
would be to ask you to tell us a

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little bit about your career and
your experience, specifically 

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going from being a project 
manager to becoming a programme 

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manager. 
Sure. 

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Back in too long ago to remember
to mention, I was the director 

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of project delivery for a 
company called Chapter 2 M Hill 

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and I had several project teams 
who were delivering 

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infrastructure in water, 
environmental cleanup, 

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transportation. 
And I had an opportunity, I was 

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invited to go to the country of 
Panama to help them figure out 

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how they were going to expand 
the Panama Canal. 

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And that it's really during that
experience that I got the bug. 

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I, I was bitten by what a 
programme can be, what it 

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offers, what it means to a 
community, what it means to a 

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country and, and delivering 
things differently from an 

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individual project. 
It's, it really is a, it's such 

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a different opportunity to bring
benefits and to, to make 

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something more than just the 
asset that's being built to 

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provide those opportunities to 
the community, to the country, 

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to, to the people involved in 
delivering it. 

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So it's really the kind of big 
picture that you liked, bringing

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benefits to society more 
broadly. 

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Yes, yes. 
And, and the challenge that, you

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know, there's a, a different 
challenge in, in putting that 

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bigger puzzle together and 
making sure that you're on a 

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project. 
And we'll probably talk about 

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this more, but on a project 
you're really driving cost, 

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scope and schedule and 
delivering that safely. 

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And on a programme you are 
figuring out how to deliver all 

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of those individual scopes 
within a budget, on time, safely

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and delivering those with the 
benefits, with the additional 

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benefits that come from how you 
put that together. 

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So that obviously that's what 
you enjoy. 

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It's the complexity and fitting 
the bits of the puzzle together.

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Is that what, what aspects of 
the job do you enjoy the most? 

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Is it figuring out that side of 
things or is it seeing the 

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benefits? 
For me, really it's about 

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figuring out how that's going to
happen and then building in the 

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the benefits delivery in a way 
that makes it integral. 

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So when when the leaders are 
looking at how things change, 

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how is this going to affect cost
and how is this going to affect 

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the schedule? 
They also asked the question, 

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how is this going to affect our 
delivery of benefits or our 

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ability to deliver benefits and 
take that into consideration. 

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So it's it's built into the 
whole framework of how you're 

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delivering a programme. 
Can you tell us a bit more about

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the Panama expansion programme? 
When was this? 

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How long ago did you work on 
this? 

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I went to Panama the first time 
in 2007 for a year, 18 months 

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it. 
That was early in the industry 

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of infrastructure programme 
management, what's also referred

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to as mega projects. 
It was when that really became a

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recognised delivery mechanism. 
London 2012 was one of the first

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programme delivery structures. 
Panama Canal followed very 

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closely or actually was kind of 
in parallel at the same time as 

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that can. 
You give an idea a bit about the

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programme and how much, what was
the scope, what was it worth? 

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And if this is an early mega 
project, did you follow a 

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framework? 
Did you create your own 

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framework as you went along or 
did you borrow from other large 

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projects? 
Or? 

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I'd be curious because it must 
have felt like uncharted water. 

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Sorry for the analogy. 
It's OK. 

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It's OK. 
It really did it. 

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It really did feel and actually 
was unchartered at the time. 

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It was in 2007. 
And so if you think about 2007 

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and where we were with 
technology, it's very different 

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than where we are with 
technology today. 

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So we went to Panama and it 
hadn't been, there hadn't been 

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much time between the US Army 
Corps of Engineers turning the 

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Panama Canal back over to the 
Panamanians. 

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The US Army Corps of Engineers 
have been running the Panama 

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Canal since it had been built 
and they were, they were turning

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it over to the Panamanians and 
the Panamanians wanted to put in

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a new lock that was large 
enough. 

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If you think about the the 
ships, the container ships, up 

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until then, ships had been built
to fit the Panama Canal because 

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it was a main shipping channel. 
They needed to be larger and so 

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they needed a larger channel. 
The Panama Canal expansion was 

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the largest earth moving 
earthworks project of its kind 

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in the history of the world. 
I'm not sure there's been a 

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larger one. 
There might have been in Dubai 

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when they were building the 
islands, but but they moved, 

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they created a lake, created a 
mountain, they moved that much 

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earth to build this canal. 
And it's, it spans from the 

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Pacific Ocean to the Atlantic 
Ocean parallel to the other 

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canals, but it's larger than the
other canals to fit these what 

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are called post Panamax ships. 
So the other ones were Panamax 

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maximum size to fit through the 
Panama Canal. 

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And then they have now the 
larger ships which are called 

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post Panamax that fit the new 
canal. 

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So it's a huge programme, you 
know, even even for a developed 

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and mature programme, if we'd, 
you know, the UK has by far the 

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most mature programme management
structure in the world. 

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But even if we were going into 
the UK to build this kind of a 

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canal, it would have been a huge
undertaking. 

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But for Panama, they had been 
working of course on the running

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the canal, but they hadn't been 
leading it, they hadn't been 

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owning it, they hadn't been 
managing it and they wanted to 

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be able to manage their own 
programmes in the future. 

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So we had as one of the main 
benefits going in that we would 

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teach the Panamanians how to 
manage their their own 

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programmes and their own 
infrastructure in the future. 

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We didn't know. 
So we were learning and teaching

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all at the same time. 
How successful was the 

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programme? 
It, it was extremely successful.

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It was the lowest claims of any 
major construction project. 

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It was set up and the contracts 
were, were written, they were 

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complete and concise. 
And then everything that was 

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said, you know, it was detailed 
out in those contracts was 

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followed by the Panamanians. 
So we put the structures in 

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place for them to make sure that
they understood every single day

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at every single construction 
site what was going on and they 

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documented it. 
And think about it was before 

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there was anything like 
Bluetooth, there was anything 

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like connectivity. 
You couldn't get documents 

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electronically from the canal up
to the office. 

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We had to have runners out 
picking up the the daily logs 

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out from each other construction
sites, yes. 

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Did it come in on budget? 
On time. 

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Well, that's kind of an 
interesting topic because for a 

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programme of this size, it's 
impossible to know when you're 

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starting what it's going to 
cost. 

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And so there's this whole theory
that says over time, over 

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budget, over and over again. 
But if you measure against the 

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first estimate, you will be over
cost and over time because you 

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just don't know enough at that 
at that point to have that as 

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your as your goal post. 
So it came in within the budget 

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that was forecast when the 
contract went out to the EPC 

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contractor with the the 
additional contingency that was 

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added once we knew all of the 
factors. 

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So probably midway into 
construction, the budget was 

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recast and because we knew 
enough then, right to say this 

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is what it's actually going to 
cost. 

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And it's also why claims were so
low was because we understood we

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didn't know enough at the 
beginning and we put in the 

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structures to to adapt as we 
went along. 

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What an interesting programme to
work on. 

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So that was your first kind of 
proper programme management 

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experience. 
How long did you spend on that, 

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working on that? 
I was there the first, the first

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phase that I was there was about
18 months. 

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I left for four or five months, 
went back and helped set up the 

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controls, the computer 
construction control system, 

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which I just talked about a 
minute ago. 

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And I was there, I don't know, 
eight months a year for that. 

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And I left and I went back again
in 2015 for another six months, 

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I think. 
So you got hooked into programme

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management then what? 
What, what did you take away? 

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If there was one lesson to take 
away from working on that mega 

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project, what, what would it be?
I'm kind of digressing a bit, 

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but this is such an interesting 
programme to talk to you about. 

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It's if you, if you, if you 
could give one kind of piece of 

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advice or one lesson that you 
took away from that personally, 

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what what would that be? 
Well, I guess it's two things. 

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One that one is it was my first 
experience really outside of my 

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home culture and it really was 
eye opening learning that people

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are people wherever, wherever 
you meet them, they're just 

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people. 
They have the same hopes and 

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dreams and you know, they're 
concerned about their families 

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and and getting through the day 
and coming to work and doing a 

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good job. 
So that was, you know, that was 

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very interesting and and 
personally insightful for me. 

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The other thing is kind of 
related is that programmes are 

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about people. 
And really the difference 

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between a programme and a 
project is a project is focused 

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on driving schedule and budget 
to, you know, safely deliver a 

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scope within budget and and to 
the schedule. 

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And a programme is really about 
how you organise people, the 

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people who work on it, the 
stakeholders, the funders, the 

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sponsors, how you get all of 
those people to work together, 

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to share a common vision and to 
to understand and feel like and 

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to know that they are part of 
something bigger and, and to 

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really engage with people in 
that way. 

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What have you learned about 
achieving that? 

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The people side of things to get
everyone to work together to a 

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common vision and goal. 
That it starts with leaders and 

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I think that's that's a very 
common well known management 

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tenant is or leadership tenant, 
organisational tenant is that 

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you have to have leaders aligned
and engaged and and championing 

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the kind of culture that that 
you want and that you need. 

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How do you make that happen in 
practise? 

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That's that's easy. 
Easier said than done, I 

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imagine. 
It is the, the, the way we do it

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and the way that I've done it on
programmes and you know, it's 

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trial and error. 
You, you work, work one way and 

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then something works if 
something works better than 

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something else. 
But it really is about, about 

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transparency. 
It's about being confident and 

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humble. 
It's about, you know, starting 

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out with the, the client 
organisations leader, programme 

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leader and their leadership 
organisation and making sure 

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that they are aligned and with 
that, that we are aligned with 

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what they are hoping to achieve.
So we come in as the client 

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organisation, as a, as 
supporting the client 

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organisation. 
We're the, the consultant and we

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need to understand what, what 
their vision is, what it is 

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they're trying to achieve. 
And then we need to help them 

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get there. 
So it's it's really how we start

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that relationship, build that 
relationship and nurture that 

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relationship over time that 
makes all the difference. 

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How do you set off on the right 
foot? 

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How do you start a programme as 
a programme manager? 

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The best it can be. 
Well, I think there are three 

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things that need to happen. 
First, the first week that we 

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show up, we have a meeting with 
the client where we talk about 

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this is what was what we wrote 
in the proposal and hear the 

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client tell us what that meant 
to them. 

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So that we make sure that we 
have a common understanding of 

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what we said we were going to 
do, what they think we said we 

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were going to do. 
And then we talked about what 

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needs to happen in the next 6090
days to make sure that we hold 

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these two organisations or three
organisations together so that 

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we now have one programme 
organisation. 

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And what what is that going to 
take? 

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What does that look like? 
Who are we going to work with on

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00:14:36,040 --> 00:14:38,680
the clients organisation? 
Who are the key stakeholders we 

232
00:14:38,680 --> 00:14:40,320
need to bring into these 
conversations? 

233
00:14:41,040 --> 00:14:43,960
And then we talked about these 
are the kinds of tools that we 

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00:14:43,960 --> 00:14:46,600
need. 
We need to know who's making 

235
00:14:46,600 --> 00:14:50,160
decisions, who has authority to 
make decisions, what kind of 

236
00:14:50,160 --> 00:14:53,360
regulations, boundary, what we 
can do. 

237
00:14:53,360 --> 00:14:56,440
Like what are the laws, what are
the rules, where are the funds 

238
00:14:56,440 --> 00:14:59,920
coming from and what can we 
spend that money on so that as 

239
00:14:59,920 --> 00:15:04,400
leaders we are all very clear 
about how this organisation will

240
00:15:04,400 --> 00:15:06,680
run. 
And then we start working with 

241
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the different parts of the 
clients organisation, like their

242
00:15:11,600 --> 00:15:16,160
finance group will work with our
controls group to talk about how

243
00:15:16,160 --> 00:15:18,400
what needs to be done, who's 
doing what, what are the 

244
00:15:18,400 --> 00:15:20,600
handoffs, what does that work 
look like? 

245
00:15:20,920 --> 00:15:24,360
And, and it's really a 
methodical step through of 

246
00:15:24,360 --> 00:15:27,120
putting up, putting those two 
organisations, we call it 

247
00:15:27,120 --> 00:15:29,320
zippering those organisations 
together. 

248
00:15:29,800 --> 00:15:34,440
And it really is a structured 
approach that if you miss those 

249
00:15:34,440 --> 00:15:36,760
steps, you will do that. 
At some point, those 

250
00:15:36,760 --> 00:15:39,840
relationships have to exist, 
those people have to work 

251
00:15:39,840 --> 00:15:43,080
together. 
So it'll either be done in this,

252
00:15:43,200 --> 00:15:48,720
you know, in this upfront and 
and structured manner, or it'll 

253
00:15:48,720 --> 00:15:52,000
be done trying to clear up chaos
later on. 

254
00:15:52,760 --> 00:15:55,600
OK, that's such a good point. 
The words that are coming 

255
00:15:55,600 --> 00:15:58,520
through to me is you talk about 
communication, relationships, 

256
00:15:58,520 --> 00:16:01,920
talking. 
So my, my next question was, how

257
00:16:01,920 --> 00:16:05,040
does your role change when you 
leap from being a project 

258
00:16:05,040 --> 00:16:06,840
manager to becoming a programme 
manager? 

259
00:16:06,840 --> 00:16:09,880
And it seems evident to me that 
it's about, it's about the 

260
00:16:09,880 --> 00:16:11,840
people, like you said, it's 
about. 

261
00:16:11,880 --> 00:16:13,760
Is that the biggest difference 
really? 

262
00:16:14,320 --> 00:16:17,520
The biggest difference is about 
the relationships with people 

263
00:16:18,040 --> 00:16:21,000
and about your focus. 
So again, as a project manager 

264
00:16:21,000 --> 00:16:24,360
you are really focused on 
delivering a scope of work. 

265
00:16:24,760 --> 00:16:27,040
You need to have good people 
skills as a project manager 

266
00:16:27,320 --> 00:16:29,840
because you've got all of those 
people who are delivering for 

267
00:16:29,840 --> 00:16:33,320
you or with you as a programme 
manager. 

268
00:16:33,840 --> 00:16:36,280
It's a whole different field of 
play. 

269
00:16:36,560 --> 00:16:39,800
You've got stakeholders at every
level, the people who are 

270
00:16:39,800 --> 00:16:42,520
funding the programme, the 
people who have authorised the 

271
00:16:42,520 --> 00:16:47,320
programme, the people who own 
the assets, the the the supply 

272
00:16:47,320 --> 00:16:49,960
chain, the people working on the
programme. 

273
00:16:50,320 --> 00:16:54,960
You've got all of those people 
that you need to engage with and

274
00:16:54,960 --> 00:16:59,040
bring them into a common 
understanding of the vision and 

275
00:16:59,040 --> 00:17:02,400
what needs to be achieved. 
And as a project manager, very 

276
00:17:02,400 --> 00:17:05,800
often you are focused on what 
is, what is the, what's 

277
00:17:05,800 --> 00:17:07,920
happening the next day, the next
week on that schedule. 

278
00:17:08,359 --> 00:17:11,480
As a programme manager, you are 
focused on how are we 

279
00:17:11,480 --> 00:17:14,240
progressing for that ultimate 
outcome. 

280
00:17:14,720 --> 00:17:16,960
And of course, you look at the 
schedule, you look at the cost, 

281
00:17:16,960 --> 00:17:20,160
you pay attention to those 
things, but it's with an eye to 

282
00:17:20,599 --> 00:17:22,480
are they taking us to that 
vision? 

283
00:17:23,920 --> 00:17:27,640
We're APM, the only charter 
membership organisation for the 

284
00:17:27,720 --> 00:17:30,960
project profession. 
When you become an APM member, 

285
00:17:31,000 --> 00:17:33,480
you'll receive the resources and
support you need to make an 

286
00:17:33,480 --> 00:17:36,920
impact, delivering better 
projects with better outcomes. 

287
00:17:37,360 --> 00:17:40,480
Plus, you'll access exclusive 
training and benefits to support

288
00:17:40,480 --> 00:17:43,760
your ongoing career development.
Find out how we can help you 

289
00:17:43,760 --> 00:17:47,600
reach your potential by visiting
apm.org.uk. 

290
00:17:48,280 --> 00:17:51,640
Because when projects succeed, 
society benefits. 

291
00:17:54,160 --> 00:17:57,880
As a programme leader, what kind
of skills do you need to 

292
00:17:57,880 --> 00:18:03,120
cultivate? 
I, I think the biggest one is 

293
00:18:03,120 --> 00:18:06,240
strategic thinking. 
You need to be able to see that 

294
00:18:06,240 --> 00:18:10,000
broader field of play and you 
need to be able to challenge, 

295
00:18:11,160 --> 00:18:15,280
you know, things that are coming
in and understand where pieces 

296
00:18:15,280 --> 00:18:19,560
fit into the larger puzzle. 
Or if they don't fit, understand

297
00:18:19,560 --> 00:18:23,040
how to move them off and out, 
you know, so they're not 

298
00:18:23,040 --> 00:18:27,560
distracting the, the work that 
needs to happen as a, as a 

299
00:18:27,560 --> 00:18:32,600
project manager, there's a lot 
more doing a lot more, you know,

300
00:18:32,600 --> 00:18:36,200
roll up your sleeves and get in 
there and make sure that, that 

301
00:18:36,200 --> 00:18:39,520
things have been ordered and 
that, you know, you've got the 

302
00:18:39,520 --> 00:18:41,320
right people showing up on the 
job site. 

303
00:18:41,320 --> 00:18:46,400
And, and, and you know, the, the
safety tailgate have, has, has 

304
00:18:46,400 --> 00:18:49,960
been conducted and, and that 
you've, you know, gotten the 

305
00:18:49,960 --> 00:18:53,680
permits. 
As a programme manager, you need

306
00:18:53,680 --> 00:18:56,320
to be an extremely effective 
delegator. 

307
00:18:56,680 --> 00:19:01,040
You need to make sure that your 
team knows what needs to be 

308
00:19:01,040 --> 00:19:03,960
done, the outcomes that you're 
trying to achieve. 

309
00:19:04,240 --> 00:19:05,720
And then you need to get out of 
the way. 

310
00:19:06,080 --> 00:19:11,080
You need to coach, cheerlead, 
you know, motivate, but really 

311
00:19:11,080 --> 00:19:14,840
you're, you're responsible for 
building and, and facilitating 

312
00:19:14,840 --> 00:19:19,800
and fostering the culture that 
keeps that work moving forward, 

313
00:19:20,120 --> 00:19:24,080
keeps people engaged and keeps 
you all focused on that ultimate

314
00:19:24,080 --> 00:19:26,640
outcome and the benefits that 
come with it. 

315
00:19:27,440 --> 00:19:30,320
Is that quite hard to do? 
If you've come from that very 

316
00:19:30,320 --> 00:19:33,880
detailed kind of project manager
role, then being able to 

317
00:19:33,880 --> 00:19:36,520
delegate often perhaps with 
people you've never worked with 

318
00:19:36,520 --> 00:19:38,400
before? 
Have you got any advice around 

319
00:19:38,400 --> 00:19:40,000
that? 
Did you find that hard, or was 

320
00:19:40,000 --> 00:19:42,160
that something that came to you 
naturally? 

321
00:19:43,160 --> 00:19:44,760
I don't think I ever really 
thought about it. 

322
00:19:44,760 --> 00:19:49,960
I just, I was so moved by the 
potential that that programmes 

323
00:19:49,960 --> 00:19:55,000
bring that I, you know, it, for 
me, it felt like coming home. 

324
00:19:55,640 --> 00:20:00,400
I see some people really 
struggle with, with giving up 

325
00:20:00,720 --> 00:20:03,560
control. 
I see some people not 

326
00:20:03,560 --> 00:20:08,160
comfortable counselling clients,
You know, the, the, the 

327
00:20:08,160 --> 00:20:11,880
difference, you know. 
Project manager is given a scope

328
00:20:11,880 --> 00:20:14,320
of work. 
A programme manager helps figure

329
00:20:14,320 --> 00:20:18,720
out what that what the scopes of
work need to be and how those 

330
00:20:19,080 --> 00:20:23,960
different projects can best be 
put together and defined and 

331
00:20:23,960 --> 00:20:25,800
what those scopes of work are 
going to be. 

332
00:20:26,160 --> 00:20:29,320
And then how to bring people in,
you know, who are the right 

333
00:20:29,320 --> 00:20:32,280
people to do that work? 
Is it local contractors? 

334
00:20:32,560 --> 00:20:36,720
Is it a big EPC firm? 
How is this, you know, something

335
00:20:36,720 --> 00:20:40,880
in between those two and that so
that the difference between the 

336
00:20:40,880 --> 00:20:46,080
certainty of being given a scope
and the ambiguity of I know we 

337
00:20:46,080 --> 00:20:48,480
need to do this, how do we get 
it done? 

338
00:20:49,000 --> 00:20:52,640
People do struggle with that. 
Is that something you can pick 

339
00:20:52,640 --> 00:20:56,400
up, I guess as your confidence 
improves or is that just the way

340
00:20:56,400 --> 00:20:58,960
you are as an individual? 
You either like it or you don't 

341
00:20:58,960 --> 00:21:01,920
relish it. 
Well, I, I think there's some of

342
00:21:01,920 --> 00:21:05,040
both. 
You can pick it up and you will 

343
00:21:05,040 --> 00:21:09,120
get more confident as you begin 
making decisions and 

344
00:21:09,120 --> 00:21:13,920
understanding that, you know, I,
I often say to people, the sun 

345
00:21:13,920 --> 00:21:15,440
is still going to rise in the 
East. 

346
00:21:15,800 --> 00:21:17,960
It's just, you know, it's not 
going to change the outcome of 

347
00:21:17,960 --> 00:21:19,840
your life. 
It's, you know, it's make a 

348
00:21:19,840 --> 00:21:21,680
decision. 
If you need to change the 

349
00:21:21,680 --> 00:21:25,440
decision, you can, right. 
So there, there are very few 

350
00:21:25,840 --> 00:21:29,560
decisions that, that you, you 
can't come back from, but the 

351
00:21:29,560 --> 00:21:33,400
ability to make a decision, the 
ability and the humility to say,

352
00:21:33,920 --> 00:21:37,240
looks like we need to re, you 
know, reassess that decision 

353
00:21:38,160 --> 00:21:41,360
are, are two big pieces. 
And some people just are not 

354
00:21:41,760 --> 00:21:46,920
confident enough to make those 
decisions and and then be able 

355
00:21:46,920 --> 00:21:49,680
to say I think we need to change
course. 

356
00:21:50,640 --> 00:21:53,600
What advice would you give 
around decision making? 

357
00:21:53,920 --> 00:21:57,160
Would you consult lots of 
people, go I think about it, 

358
00:21:57,160 --> 00:22:00,120
come back or how do you approach
it? 

359
00:22:00,920 --> 00:22:02,520
I think it depends on the 
decision. 

360
00:22:02,680 --> 00:22:04,600
You know, there are some 
decisions that you need to make 

361
00:22:04,600 --> 00:22:10,640
now that you know, if you've got
some supplies coming in and the 

362
00:22:10,640 --> 00:22:12,960
port has gone on strike, what do
you do? 

363
00:22:12,960 --> 00:22:14,520
You need to make that decision 
right now. 

364
00:22:14,800 --> 00:22:19,720
You've got longer lead decisions
where you can take in more 

365
00:22:19,720 --> 00:22:23,200
information and you can assess 
situations and look at your 

366
00:22:23,200 --> 00:22:25,320
options, consult a lot of 
people. 

367
00:22:25,960 --> 00:22:30,320
The thing is you set those 
structures up ahead of time so 

368
00:22:30,320 --> 00:22:32,560
you're not trying to figure out 
how to make decisions. 

369
00:22:32,840 --> 00:22:35,760
You've got the frameworks, you 
know who you're consulting on 

370
00:22:35,760 --> 00:22:39,040
which just different decisions. 
We call that a racy, right? 

371
00:22:39,040 --> 00:22:42,320
Who's responsible, who's 
accountable, who gets consulted 

372
00:22:42,560 --> 00:22:45,600
and who just gets told. 
So you're not going around 

373
00:22:45,600 --> 00:22:49,040
getting everyone's opinion. 
There are people who are who, 

374
00:22:49,040 --> 00:22:51,800
you know, you need to consult on
particular decisions. 

375
00:22:52,240 --> 00:22:54,640
And then there are people you 
just let them know this is the 

376
00:22:54,640 --> 00:22:57,000
decision and things need to get 
implemented. 

377
00:22:57,920 --> 00:23:01,120
But I think those are the things
that that's, you know, setting 

378
00:23:01,120 --> 00:23:05,040
up those structures, especially 
for somebody who's new into 

379
00:23:05,560 --> 00:23:09,320
being a programme manager, it's 
critical so that you have a 

380
00:23:09,600 --> 00:23:13,600
structure and a framework and 
support for what you need to do.

381
00:23:13,600 --> 00:23:16,360
You don't need to figure it out 
for every different decision. 

382
00:23:17,240 --> 00:23:20,120
What are the most common 
mistakes do you think new 

383
00:23:20,120 --> 00:23:24,440
programme managers make and how 
do you go about avoiding them in

384
00:23:24,440 --> 00:23:26,560
my? 
Experience The first biggest 

385
00:23:26,560 --> 00:23:32,000
mistake new programme managers 
make is they get right into 

386
00:23:32,000 --> 00:23:35,600
delivery, they get a programme 
assignment and they start doing 

387
00:23:35,600 --> 00:23:38,360
what they know. 
Let's get those projects, let's 

388
00:23:38,360 --> 00:23:42,440
get, you know, let's get those 
projects moving and well, the 

389
00:23:42,440 --> 00:23:44,880
programme is clearly a bunch of 
projects. 

390
00:23:45,600 --> 00:23:49,800
A programme is an organisation 
to deliver those projects. 

391
00:23:50,280 --> 00:23:52,680
So you've got to build that 
organisation and you have to 

392
00:23:52,680 --> 00:23:55,680
take the time to build those 
relationships with the client, 

393
00:23:55,920 --> 00:23:59,440
with the client's organisation. 
Set the framework in place. 

394
00:23:59,800 --> 00:24:03,600
You can't pull a a plan to 
manage a programme from 

395
00:24:03,600 --> 00:24:06,360
something you've done before and
say it's going to work here 

396
00:24:06,360 --> 00:24:09,520
because they're all different. 
You can take the framework and 

397
00:24:09,520 --> 00:24:13,320
say this is how we structure it,
but you can't pull the plan 

398
00:24:13,320 --> 00:24:17,080
forward. 
I wondered if you are preparing 

399
00:24:17,080 --> 00:24:21,040
to become a programme manager or
you're early on in your career 

400
00:24:21,040 --> 00:24:24,520
as a programme manager. 
How much thought should you give

401
00:24:24,920 --> 00:24:28,040
to leadership about your style, 
your approach? 

402
00:24:28,320 --> 00:24:31,960
Is it worthwhile thinking about 
what kind of leader you want to 

403
00:24:31,960 --> 00:24:34,000
be before you embark on a role 
like this? 

404
00:24:34,000 --> 00:24:39,600
And what kind of leader are you?
I think that emotional maturity 

405
00:24:39,600 --> 00:24:48,720
is a critical factor and you can
only be emotionally mature if 

406
00:24:48,720 --> 00:24:52,240
you understand yourself and you 
can only understand yourself if 

407
00:24:52,240 --> 00:24:57,280
you do that that work. 
You read about leadership, make 

408
00:24:57,280 --> 00:25:01,400
decisions, conscious decisions 
about how you want to lead and 

409
00:25:01,400 --> 00:25:04,800
then practise those. 
You are not born a leader. 

410
00:25:05,280 --> 00:25:08,760
Leadership is learned. 
You know, you're, you're, you're

411
00:25:08,760 --> 00:25:13,120
born with whatever you know, 
human firing you've got. 

412
00:25:13,640 --> 00:25:17,760
But leadership is a, is a 
learned skill and how you lead 

413
00:25:17,760 --> 00:25:20,120
people is something that you 
learn. 

414
00:25:20,640 --> 00:25:25,400
And the ability to, to get 
people to follow you is probably

415
00:25:25,400 --> 00:25:27,440
the most critical skill of a 
programme manager. 

416
00:25:27,840 --> 00:25:31,520
And so to answer your question, 
yes, I think somebody who's new 

417
00:25:31,520 --> 00:25:34,120
in their career or anybody 
deciding they want to be a 

418
00:25:34,120 --> 00:25:37,720
programme manager needs to 
examine what kind of programme 

419
00:25:37,720 --> 00:25:40,360
manager do I want to be? 
What kind of programmes do I 

420
00:25:40,360 --> 00:25:42,840
want to lead? 
Do I want to enjoy this or do I 

421
00:25:42,840 --> 00:25:45,520
want to strong arm people? 
And I can tell you that in 

422
00:25:45,520 --> 00:25:48,640
today's world, strong arm 
doesn't work in a programme. 

423
00:25:49,400 --> 00:25:51,680
What does work? 
What makes for the best 

424
00:25:51,680 --> 00:25:55,400
programme managers? 
The, the secret to success 

425
00:25:55,400 --> 00:26:00,000
really is being able to get 
people to follow you, being able

426
00:26:00,000 --> 00:26:04,160
to articulate a vision in a way 
that people see themselves in 

427
00:26:04,160 --> 00:26:09,080
it, in a way that draws people 
into that, that bigger thing 

428
00:26:09,080 --> 00:26:14,560
that the bigger reason we're 
doing whatever you're doing in 

429
00:26:14,560 --> 00:26:18,680
as a programme rather than as 
individual projects, because it 

430
00:26:18,720 --> 00:26:22,360
is bigger than any of the 
individual projects or 

431
00:26:22,400 --> 00:26:24,880
individual people. 
You know, we, we talk about 

432
00:26:24,880 --> 00:26:28,440
leaving a legacy, but it's the, 
the legacy for each of the 

433
00:26:28,440 --> 00:26:31,360
individual people, what they're 
going to tell their friends, 

434
00:26:31,360 --> 00:26:34,920
their family, their, their 
grandchildren about what they 

435
00:26:34,920 --> 00:26:37,160
did in their lives. 
This is going to be one of those

436
00:26:37,160 --> 00:26:39,920
stories. 
Well, that's pretty powerful 

437
00:26:40,160 --> 00:26:42,080
really, to think about it in 
that way. 

438
00:26:42,080 --> 00:26:44,320
Is that how you think about the 
work that you do? 

439
00:26:44,920 --> 00:26:47,800
Absolutely. 
Which programmes have stuck with

440
00:26:47,800 --> 00:26:52,840
you personally the most? 
The Panama Canal, what it did 

441
00:26:52,840 --> 00:26:58,880
for the Panamanians and, and for
programme management for the 

442
00:26:58,880 --> 00:27:02,600
people of Spain and Italy, 
because they were the, that's 

443
00:27:02,600 --> 00:27:06,440
where the contractors came from 
and where a lot of the major 

444
00:27:06,440 --> 00:27:07,920
equipment was designed and 
built. 

445
00:27:08,760 --> 00:27:13,760
So it's, you know, it's a story 
of a world really growing up and

446
00:27:13,760 --> 00:27:16,280
doing great things that changed 
the world, right? 

447
00:27:16,280 --> 00:27:19,600
I mean, if you look at the 
nature of shipping and the 

448
00:27:19,600 --> 00:27:24,040
movement of commodities, I mean,
just so many aspects of that. 

449
00:27:24,040 --> 00:27:28,920
One programme touched so many 
lives and changed, changed so 

450
00:27:28,920 --> 00:27:32,160
many things. 
Another programme that I talked 

451
00:27:32,160 --> 00:27:36,920
about quite a bit is the FIFA 
World Cup in Qatar. 

452
00:27:37,560 --> 00:27:44,080
And when we got there, Qatar was
a Doha in Qatar was a small city

453
00:27:44,800 --> 00:27:47,800
and now it's a metropolis and 
it's beautiful. 

454
00:27:48,240 --> 00:27:53,280
And a lot of that was the master
plan for FIFA World Cup. 

455
00:27:53,320 --> 00:27:56,960
And how all of the different 
engineering companies, 

456
00:27:57,360 --> 00:28:00,600
construction companies, 
designers from around the world 

457
00:28:00,960 --> 00:28:04,320
came together to talk to figure 
out how they were going to put 

458
00:28:04,320 --> 00:28:08,080
together all of the 
infrastructure, bridges, roads, 

459
00:28:08,080 --> 00:28:13,320
the airport, you know, the the 
buildings, the facilities, How 

460
00:28:13,360 --> 00:28:18,440
all of that came together and 
changed the country of Qatar. 

461
00:28:19,040 --> 00:28:24,840
And how we see the people who 
had lived in a way that that 

462
00:28:24,840 --> 00:28:28,600
none of us, a lot of us had not 
experienced because Qatar had 

463
00:28:28,600 --> 00:28:32,840
been really a country on its own
prior to all of that 

464
00:28:32,840 --> 00:28:35,760
involvement. 
In fact, on some huge 

465
00:28:35,760 --> 00:28:40,320
programmes, what are the pieces 
of advice that you wish someone 

466
00:28:40,320 --> 00:28:42,080
had given you when you were 
starting out? 

467
00:28:42,840 --> 00:28:45,360
Well, I, I wish I'd had more to 
read. 

468
00:28:46,480 --> 00:28:52,240
I recommend that people read 
case studies, read London 2012 

469
00:28:52,240 --> 00:28:58,200
as a phenomenal library of, of 
learning about how they put 

470
00:28:58,200 --> 00:29:01,240
things together and and the 
thought process. 

471
00:29:02,440 --> 00:29:05,840
I would, I would read a lot 
about major programmes. 

472
00:29:06,560 --> 00:29:11,240
I would network with, learn from
experienced programme managers. 

473
00:29:11,680 --> 00:29:14,560
You're going to need those 
relationships when things get 

474
00:29:14,560 --> 00:29:17,640
tough and you don't have, you 
know, if, if you're out there 

475
00:29:17,640 --> 00:29:20,440
and you don't have somebody to 
talk to about, you know, this 

476
00:29:20,440 --> 00:29:23,760
thing looks like it's about to 
fall apart, you know, what is it

477
00:29:23,760 --> 00:29:25,240
I'm missing? 
What am I not seeing? 

478
00:29:25,680 --> 00:29:29,440
Having other experienced 
programme managers kind of in 

479
00:29:29,440 --> 00:29:33,440
your in your bullpen really 
really makes a difference. 

480
00:29:34,120 --> 00:29:38,600
And is can that can that be 
informal as much as formal? 

481
00:29:38,960 --> 00:29:42,200
Yes, I, I think, I, I think, you
know, we, we build these formal 

482
00:29:42,200 --> 00:29:46,280
structures to support informal 
relationships. 

483
00:29:46,680 --> 00:29:49,240
I think, you know, relationships
between people are pretty much 

484
00:29:49,760 --> 00:29:51,920
how you, how you have that 
relationship. 

485
00:29:51,920 --> 00:29:55,920
So you're going to find people 
that you trust who you can talk 

486
00:29:55,920 --> 00:29:58,480
to. 
I think if you're having problem

487
00:29:58,480 --> 00:30:02,560
on a programme, you're not going
to put it on a on a chat board, 

488
00:30:03,280 --> 00:30:06,680
you're going to, you're going to
contact a an individual or a few

489
00:30:06,680 --> 00:30:09,320
individuals and say what have 
you seen? 

490
00:30:09,320 --> 00:30:12,160
What am I missing and help me 
think through this? 

491
00:30:12,480 --> 00:30:14,560
Are people willing to help in 
general? 

492
00:30:15,080 --> 00:30:20,120
Always this is something that 
I've learned and it's I, I think

493
00:30:20,120 --> 00:30:23,440
it's, I think it's a truism for 
people in general, but for 

494
00:30:23,440 --> 00:30:27,400
programme directors especially, 
people love to tell their story.

495
00:30:28,040 --> 00:30:33,160
And programme directors have a, 
they have, they have solved some

496
00:30:33,160 --> 00:30:35,920
of the world's greatest 
challenges or been on the 

497
00:30:35,920 --> 00:30:41,040
forefront as these challenges 
are being solved and being mad 

498
00:30:41,040 --> 00:30:46,000
and, and overcome. 
And and they are to a person 

499
00:30:46,560 --> 00:30:52,680
always interested in providing 
an opinion and helping think 

500
00:30:52,680 --> 00:30:56,440
through things and very generous
as a community. 

501
00:30:57,200 --> 00:30:59,760
What's the hardest bit about 
being a programme manager? 

502
00:31:00,360 --> 00:31:05,600
The people. 
And then I'll ask you, what's 

503
00:31:05,640 --> 00:31:07,240
the best fit? 
What's the best fit? 

504
00:31:07,240 --> 00:31:09,040
Are you going to say the people 
is the people? 

505
00:31:09,320 --> 00:31:13,640
Yeah, you know, the the 
technical aspects of a programme

506
00:31:14,160 --> 00:31:18,480
are often fascinating. 
Like how are you going to build 

507
00:31:18,680 --> 00:31:23,120
the stadiums quickly enough and,
and in the right places that you

508
00:31:23,120 --> 00:31:27,400
can get people around to see as 
many games as you know, all of 

509
00:31:27,400 --> 00:31:33,200
that I think is fascinating, but
is solvable given the technology

510
00:31:33,200 --> 00:31:37,280
and and the the state of human 
development. 

511
00:31:37,280 --> 00:31:41,480
Now the really fascinating part 
is how do you bring people 

512
00:31:41,480 --> 00:31:45,760
together to work together, to be
a part of something bigger, to 

513
00:31:45,760 --> 00:31:50,280
really want to achieve that 
vision and and deliver those 

514
00:31:50,280 --> 00:31:54,400
outcomes to have an effect and 
an impact on the world and the 

515
00:31:54,400 --> 00:31:59,960
way programmes are are meant to.
Since you first became a 

516
00:31:59,960 --> 00:32:03,120
programme manager, So what 20 
years ago? 

517
00:32:03,840 --> 00:32:08,280
How has programme management 
changed over that those two 

518
00:32:08,280 --> 00:32:14,480
decades, roughly? 
The way it's changed is clients 

519
00:32:14,600 --> 00:32:18,360
have matured. 
Clients understand a lot more 

520
00:32:19,040 --> 00:32:21,680
what they're looking for and 
what they need. 

521
00:32:22,840 --> 00:32:27,720
I think another way that it's 
changed, you know, 2025 years 

522
00:32:27,720 --> 00:32:33,080
ago programme management was new
and it didn't have the overtime 

523
00:32:33,080 --> 00:32:37,520
over budget over and over again 
shadow hanging over it, which 

524
00:32:37,520 --> 00:32:41,880
is, you know, I already said I, 
I believe is, is unfair and, and

525
00:32:41,880 --> 00:32:44,800
unrealistic way to look at 
programmes. 

526
00:32:45,280 --> 00:32:49,520
But as a, as we move forward 
with programme management, there

527
00:32:49,520 --> 00:32:53,120
are things that we understand 
now we didn't know then, like 

528
00:32:53,520 --> 00:32:57,680
the importance of taking the 
time to set up the organisation 

529
00:32:58,000 --> 00:33:00,600
that will deliver the programme.
You know, it's a, it's a 

530
00:33:00,600 --> 00:33:04,440
separate being a separate entity
and it needs to be put together 

531
00:33:04,440 --> 00:33:09,920
correctly. 
The opportunity to bring the 

532
00:33:09,920 --> 00:33:13,600
ALT, the entire supply chain and
all of the stakeholders into the

533
00:33:13,600 --> 00:33:17,880
programme so that they are 
helping deliver and also 

534
00:33:20,080 --> 00:33:24,520
receiving benefit from the 
programme so that it's not a 

535
00:33:25,560 --> 00:33:30,800
projects are often tension 
between the project and the 

536
00:33:30,960 --> 00:33:33,600
contractor. 
You know, it's all change orders

537
00:33:33,600 --> 00:33:38,320
and you know, daily drive to 
scope and schedule and and 

538
00:33:38,320 --> 00:33:42,080
really it's about managing 
change on programmes. 

539
00:33:42,080 --> 00:33:45,360
It's a whole different idea 
about managing change. 

540
00:33:45,640 --> 00:33:49,040
It's not about, you know, I'm 
going to get as much for me as I

541
00:33:49,040 --> 00:33:51,120
can. 
I'm going to hold back from you 

542
00:33:51,120 --> 00:33:55,440
as much as I can. 
It's really a more win win. 

543
00:33:55,800 --> 00:34:00,320
Integrating all of those parties
into that vision to be part of 

544
00:34:00,320 --> 00:34:03,120
what's being delivered. 
I think that's how it's changed.

545
00:34:03,840 --> 00:34:07,520
Suzanne, it's been absolutely so
interesting speaking to you and 

546
00:34:07,680 --> 00:34:12,480
getting behind the scenes of 
Panama programme and also FIFA 

547
00:34:12,480 --> 00:34:14,440
and Qatar. 
So that's been brilliant 

548
00:34:14,440 --> 00:34:16,360
speaking to you this. 
Has been fun, Thank you. 

549
00:34:21,400 --> 00:34:24,080
Thanks again to Suzanne for 
joining us and to you for 

550
00:34:24,080 --> 00:34:26,639
listening to the APM. 
Podcast, I hope you'll. 

551
00:34:26,639 --> 00:34:29,480
Agree that Suzanne has given a 
riveting insight into what it 

552
00:34:29,480 --> 00:34:32,440
means to be a great programme 
manager, and I certainly found 

553
00:34:32,440 --> 00:34:35,440
it hugely inspiring to hear from
someone who clearly loves their 

554
00:34:35,440 --> 00:34:38,199
job. 
Anyway, don't forget to look out

555
00:34:38,199 --> 00:34:40,600
for more episodes or to rate and
review us wherever. 

556
00:34:40,600 --> 00:34:43,639
You get your podcasts. 
We'd welcome you to get in touch

557
00:34:43,639 --> 00:34:46,960
with your comments, feedback and
suggestions by emailing us at 

558
00:34:47,040 --> 00:34:49,400
APM Podcast at thinkpublishing 
dot. 

559
00:34:49,400 --> 00:34:53,000
Co.uk. 
Spotify users can also send us. 

560
00:34:53,000 --> 00:34:55,320
Feedback directly. 
Within the Spotify app. 

561
00:34:55,880 --> 00:34:59,360
This podcast has been brought to
you by APM, the chartered body 

562
00:34:59,360 --> 00:35:02,600
for the project profession. 
For more information on APM, 

563
00:35:02,600 --> 00:35:04,840
visit APM. 
Dot org.uk.

