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Finally, finally, we made it and
we're back. 

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Oh, we're so back. 
Welcome everyone to another 

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episode. 
This time we're in San 

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Francisco. 
And what a good time to look at 

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your screen because we're we are
recording at the San Francisco 

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Parker Studio. 
Let me know whether you like 

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this new studio video format 
that we pulled off and send me a

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quick note so we know what to 
continue next. 

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All right, I'm having Harry Max 
with me and we are covering the 

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main reason why your company 
doesn't get traction. 

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Let's dig into it. 
Harry, welcome to the Stella 

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Work podcast. 
Thank you so much for the 

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invitation. 
It's great to be here. 

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Happy to have you. 
I wanted to make an episode 

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about priorities because in my 
work and I feel like we all 

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struggle with this a little bit,
Priorities are the 1 main thing 

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that keep us away from really 
being focused. 

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And focus for me is the key 
element of getting stuff done. 

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And all the episodes so far were
about like, how do we get stuff 

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done? 
How do we make organizations? 

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How do we use tech in a way that
enables us to get stuff done 

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fast? 
And focus always was One thing 

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that I learned about a couple of
years ago looking at the Toyota 

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production system was like, oh, 
you limit the work that you 

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accept. 
But in the real world, like 

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there are a bunch of people 
approaching you and everyone 

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asks you through e-mail and you 
always, you're always about to 

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decline everything if you want 
to be focused. 

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So it's really hard. 
It's a it's an everyday 

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struggle. 
So I'm really happy to have you 

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as an expert on this. 
You wrote an awesome book that I

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almost went got through reading.
I'm almost there. 

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And yes, let's make a cool 
episode about privatization. 

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I'm looking. 
Forward to it. 

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It's a it's a topic that's 
become near and dear to my 

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heart. 
I wanted to start this episode 

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with asking you how do you got 
into the topic because it's a 

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bit of a meta topic and I assume
there must be a story behind it.

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Interestingly, I was giving 
talks on creative problem 

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solving and diagnostic thinking.
I had done a TE DX talk. 

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I had given talks at South by 
Southwest. 

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I was talk. 
I gave talks at a number of 

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fairly large companies, one of 
which was at the Innovation Game

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Summit with Luke Holman, who 
wrote the the intro to my. 

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Book, who was also on the 
podcast LinkedIn the. 

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Show notes. 
Awesome. 

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Yeah, he is a true master. 
And the the talk that I was 

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giving was fascinating to me. 
It was so crucial to understand 

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how to develop intervention 
strategies for problems that 

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weren't necessarily solvable. 
Some people call them wicked 

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problems. 
And I gave this talk, I don't 

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know, a half a dozen times and 
all of the hands went up at the 

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end of the talk. 
The questions that came in 

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revolved around prioritization, 
which was something that I 

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touched on in the talk, but not 
a topic that was central to what

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I was speaking on. 
And as a a guy who spends a lot 

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of time in product design and 
development leadership, it 

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occurred to me that that was a a
demand signal, an under served 

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or unmet need in the topic of 
prioritization. 

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And at the time I was on the 
strategic Advisory Board of 

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Rosenfeld Media, a publishing 
company. 

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And I called Lou Rosenfeld, the 
publisher, and I said, Lou, Lou,

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I've had this very strange 
experience. 

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It looks to me like there aren't
any books that are solely 

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dedicated to the topic of 
prioritization. 

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And he said, that's impossible. 
It's such a fundamental topic. 

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And I said, well, I found 212 
books that talk about how 

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important it is, but I found 
absolutely none that tell you 

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how to do it. 
And he went off and did his own 

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investigation and he came back 
and he said, by gosh, you're 

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right. 
There are no books that actually

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demystify the topic of 
prioritization holistically for 

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individuals, teams and 
organizations, And he said you 

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should write that book. 
What do you what do you think it

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is that that? 
Why? 

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Is it because it's such a 
context specific meta topic? 

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Or why aren't there more books 
about this? 

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Well, now that I've written the 
book, I can tell you there are a

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bunch of reasons #1 we think 
we're good at it as human 

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beings, but it turns out we're 
good at it in simple static 

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environments. 
And the more dynamic the 

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environment gets, and the more 
and the larger it gets, the more

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complicated it becomes and the 
less we realize that we know 

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about it. 
And you're probably familiar 

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with the Dunning Kruger effect. 
And what happens is, is we 

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actually don't have the skill or
the competency to realize that 

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we don't actually know how to 
prioritize effectively. 

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So we all think we're better at 
it. 

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That's 1/2. 
The learning loop is broken. 

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That is to say, prioritization 
failures don't show up as 

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prioritization problems. 
Prioritization failures tend to 

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look like execution failures or 
strategy failures. 

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And so when there's a problem, 
we don't often go all the way 

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back upstream to the place that 
we've done the prioritization 

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and look at what our process was
for prioritizing and real, and 

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then connect that to the 
outcomes that we either have 

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missed or, you know, failed to 
achieve. 

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And then finally, the topic, 
it's a little bit like decision 

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making in that it's a very broad
meta topic. 

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And to write about it is a very 
tricky task because you have to 

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take a perspective and there 
isn't an intrinsically obvious 

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perspective to take. 
And so it took me realizing that

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I was going to have to explain 
the topic through my own journey

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of learning prioritization to 
communicate it to people. 

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And I think that's why it's 
it's, it's really been very 

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elusive as a topic from a book 
point of view. 

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Your second, but really hit home
hard because I, when I started 

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my company last year and I'm 
still operating in this and 

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that's also when I wanted to 
finish the book. 

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And I also wanted to talk to you
because when I started a 

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company, I had this mentality of
always like trying everything, 

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like giving my best. 
So everything that came up to 

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me, like any opportunity, 
anything that I could jump on, I

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would go, yes, let's do it. 
And the end result was that the 

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number of hours I, I could get 
some sleep in the number of 

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hours like everything on like 
besides work was very determined

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by the number of yes, that I 
said the number of times I 

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agreed to do something 
throughout the day. 

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So I was really like just doing 
everything and ending up doing 

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everything in a very mediocre 
way because the calendar was 

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just overflown with stuff. 
Everything was just cramped in 

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and I felt like, oh, I, I get 
everything done somehow. 

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So I really felt that I'm good 
at prioritizing stuff, right? 

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I'm good at setting goals and 
achieving them. 

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But actually the what I did is 
deliver like a very mediocre 

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quality. 
And I was always like thinking 

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that it's an execution error 
just like you said, like I'm 

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just not good at this when in 
when in fact I had very odd 

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oddly set my priorities to do 
everything and the result of it 

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was that my capacities didn't 
really match my plans. 

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Yeah. 
And it's fascinating because a 

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little bit like strategy, right?
If we had infinite resources, we

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would do everything, right. 
But we don't. 

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We have limited time, we have 
limited attention, we have 

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limited energy. 
We have limited resources. 

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And therefore, in order to do 
our best work, in order to be 

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our most effective, we have to 
know what matters most. 

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We have to align who we are with
what we're passionate about, 

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with what we're capable of 
doing, with what we're trying to

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accomplish. 
That's a prioritization 

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challenge. 
Maybe we can go through the 

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episode at three different 
steps. 

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Step one that I wanted to cover 
is like, how do I personally set

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my priorities and also like keep
my priorities straight? 

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And 2nd, if I'm working within a
team, like let's say 10 people 

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and we need to set priorities, 
that could be the second layer. 

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And the third layer when I 
wanted where I wanted to finish 

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this episode was to like, if I'm
running a company saying about 

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200 people, big engineering 
department maybe, how do I set 

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priorities and how do I keep 
priorities within such large 

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organizations where it's so 
dependent on teams and 

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individuals and everything has 
to work together somehow. 

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Yeah, I think that's a fair 
approach. 

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And incidentally, you've 
probably discovered that's how I

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wrote the book, right? 
I set the book up so that the 

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fundamentals of prioritization 
are really in Part 1 and Part 2.

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And then Part 3 is about 
prioritizing as an individual. 

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The next part is about 
prioritizing as a team. 

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And then the last part is about 
prioritizing as an organization.

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And then I break each of those 
up into what it means to 

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prioritize in one off or 
infrequent situations versus 

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prioritizing in periodic or 
continuous in a continuous way. 

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So you know, from I, I think 1, 
if you take a step back, one of 

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the most, I think important 
concepts in the book, and I draw

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on this concept largely from the
work that Jocko Willink and Leif

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Babin brought forward in their 
book Extreme ownership is you 

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really have to start with self 
right. 

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It is decidedly unhelpful to 
tell other people they need to 

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get their priorities straight, 
right? 

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The most important thing you can
do is understand what's 

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important to you and what's less
important to you and work on 

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your own priorities, your own 
prioritization process, and your

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own getting your own priorities 
straight. 

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And so from a personal point of 
view, I think simplifying the 

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process down to three things and
turning it into a routine that 

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you can execute daily if 
possible, certainly regularly 

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and absolutely weekly into some 
kind of periodic process 

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involves staying keenly attuned 
to what it is that you're 

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avoiding. 
That's really critical. 

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Two, what it is that has a very 
high cost of delay, and I'll 

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explain that more in a moment. 
And then third, making sure that

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you are clear about, from a 
strategic point of view, what 

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matters most. 
And then what is it going to 

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take day in and day out to 
continue making progress toward 

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that? 
The reason I set it up like 

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that, I call this a morning boot
routine. 

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Lots of people will promote 
different ways of starting their

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day. 
And to me, it doesn't matter so 

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much whether you start your day 
with like this or you end your 

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day like this. 
The most important thing is that

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you engage reality in a way that
says, look, if you're avoiding 

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something, you're probably 
spending energy to avoid it. 

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And there may be very good 
reasons you're avoiding it, but 

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avoiding it is typically 
unhelpful. 

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It locks up energy. 
It prevents you from moving 

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forward in areas that are likely
to be quite helpful. 

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And so by prioritizing what 
you're avoiding, whether it's a 

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difficult conversation with 
somebody else, maybe it's a 

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difficult conversation with 
yourself, maybe it's a risk, 

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maybe it's a symptom you're 
having in your body. 

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Maybe it's a project that you 
really need to get started by 

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prioritizing what you're 
avoiding and then beginning to 

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make progress on that. 
You release energy and it 

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becomes a virtuous cycle to to 
make progress toward what 

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matters most. 
And it also takes way more 

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energy to then finally do the 
thing that you you're avoiding. 

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Like for, at least for me, it's 
in a way that I, if I'm avoiding

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something that I actually have 
to like doing all the paperwork 

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for whatever. 
The longer I'm waiting, the 

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longer I'm pushing this back, 
the harder it like the more 

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energy it takes to really get 
into it and, and get it done. 

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Like some sort of activation 
energy threshold that I have to 

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overcome in order to really 
cross it off my list. 

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Yeah. 
And and that's blocking energy 

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and it really, it blocks our 
body and our minds and our 

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spirits from moving forward in 
the world in a productive and 

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creative way. 
And so by putting that 1st and 

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identifying what it is you're 
avoiding and then making that a 

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priority, you release all sorts 
of energy and you typically will

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make progress on whatever it is 
that's holding you back. 

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The second thing, as I mentioned
a minute ago, is pinpointing 

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what has the highest cost of 
delay, right? 

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I'm a terrible procrastinator, 
right? 

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I will put off buying plane 
tickets and making commitments 

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to get a hotel. 
I, I, I am, it's, it's horrible,

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right? 
Except what happens is that the 

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longer I wait, the more 
expensive the tickets get. 

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And sometimes I can't get the 
hotel room I want. 

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Sometimes the whole trip becomes
something I have to put off 

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until later. 
And so by understanding what has

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a high cost of delay, that is 
the longer you delay or the 

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higher the cost, then focusing 
on that thing that's preventing 

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you from getting what you want. 
By picking off that thing with 

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the highest cost of delay, once 
again, it releases energy and 

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helps you move forward in a way 
that becomes a virtuous cycle. 

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And then the, the, the real 
magic is in paying attention to 

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what longer term strategic or 
important project or whatever 

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your goal, whatever your goal 
is, and breaking that down into 

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the next very specific thing 
that you can do to nudge that 

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forward. 
And it doesn't have to be be 

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very big and make a commitment 
to yourself usually by putting 

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it on your calendar, maybe just 
for a 15 minutes, maybe for 1/2 

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an hour, OK, maybe it's a four 
hour block, whatever it's going 

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to be. 
But really the next most crucial

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step to move that forward and 
then activate on those three 

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things that I've just said, I 
can typically for myself at this

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point roll through that in about
1/2 an hour every day, which 

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means that I can accomplish 
writing a book. 

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It means that I can record my 
own podcast. 

250
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It means that I can start my own
business. 

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It means that I can attend to my
family and friends. 

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It means that I can work on my 
personal projects. 

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And I will tell you, a lot of 
stuff doesn't get done, but 

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those things are less important 
to me. 

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00:16:02,160 --> 00:16:05,800
I, I can totally see how this is
working out in, in, in your or 

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00:16:05,800 --> 00:16:09,920
in my environment where we are 
self-employed or we run our own 

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business, have our own projects 
set up and everything. 

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But if you're like in a nine to 
five job and you have like 2, 

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two small kids at home or maybe 
a baby at home, I can see how 

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this gets really, really hard 
because you make up your mind at

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the start of your day, but then 
kindergarten calls, your child 

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00:16:28,920 --> 00:16:32,880
is sick, your boss yells about 
targets that you didn't hit 

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00:16:33,200 --> 00:16:35,000
right. 
And you still have to keep those

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priorities somehow. 
So I, I find it really hard to, 

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00:16:39,680 --> 00:16:45,080
to think about that average 
family person on a nine to five 

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00:16:45,080 --> 00:16:49,160
job to really embody that in, in
a daily workflow and then also 

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00:16:49,160 --> 00:16:52,080
keep it throughout the day. 
Do you have any tips on on on 

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00:16:52,080 --> 00:16:54,760
how to do that? 
Well, First off, I really, I 

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00:16:54,760 --> 00:16:57,000
really empathize with what 
you're saying because that's 

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00:16:57,000 --> 00:16:59,880
real life, right? 
But I'll tell you, it's a lot 

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00:16:59,880 --> 00:17:04,000
harder if you don't know what's 
most important, because what 

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00:17:04,000 --> 00:17:07,160
that means is that you're going 
to be expending energy on things

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00:17:07,240 --> 00:17:09,079
that are going to have less of 
an impact. 

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And so when my life gets crazy, 
typically what I'll do is I'll 

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00:17:14,160 --> 00:17:17,520
focus on the thing I'm avoiding 
only, right? 

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00:17:17,760 --> 00:17:20,920
And once I get through that, 
then I'm like, Oh my, Oh my God,

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00:17:20,920 --> 00:17:23,119
is there something that has a 
high cost of delay? 

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00:17:23,119 --> 00:17:24,599
It doesn't have to be in my work
life. 

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00:17:24,599 --> 00:17:27,280
It might be in my family, my 
personal life. 

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00:17:27,720 --> 00:17:30,360
And then I'll do that. 
And maybe I won't get to the 

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00:17:30,360 --> 00:17:32,640
thing that has a strategic 
impact, right? 

282
00:17:33,400 --> 00:17:37,720
But if I'm doing, if I'm, if I'm
focusing on the thing that's 

283
00:17:37,720 --> 00:17:45,040
going to that I'm avoiding and I
am intentionally ensuring that I

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00:17:45,040 --> 00:17:51,240
have a pinpoint attention on the
thing that has the highest cost 

285
00:17:51,240 --> 00:17:56,680
of delay, I'm much more likely 
to be able to stay in control of

286
00:17:56,680 --> 00:18:00,840
the timeline in my life. 
And if I do get knocked off 

287
00:18:01,440 --> 00:18:04,400
course, and I will, right, 
Someone will yell at me. 

288
00:18:04,480 --> 00:18:06,640
I'll get pulled over by a cop 
for a ticket. 

289
00:18:07,120 --> 00:18:09,400
I won't, you know, something 
will happen that I'll get 

290
00:18:09,400 --> 00:18:11,720
disrupted. 
What it does is it allows me to 

291
00:18:11,720 --> 00:18:15,000
get back to the things that 
matter most very quickly, right?

292
00:18:15,240 --> 00:18:19,920
And rather than getting swept up
in the maelstrom, the storm of 

293
00:18:20,360 --> 00:18:25,240
real life, I will be able to 
make at least keep going on the 

294
00:18:25,240 --> 00:18:34,840
things that are most important. 
Another topic that I, I wanted 

295
00:18:34,840 --> 00:18:41,640
to stress is if you're within a 
team of people and you sort of 

296
00:18:41,640 --> 00:18:46,120
all have to align on certain 
priorities, or if you're leading

297
00:18:46,120 --> 00:18:48,520
A-Team and you have to set those
priorities. 

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00:18:48,960 --> 00:18:53,320
How do you do this in a way that
keeps people engaged and 

299
00:18:53,320 --> 00:18:57,480
focused, but also sort of gets 
their buy in on those 

300
00:18:57,480 --> 00:18:59,280
priorities? 
Because I would assume that this

301
00:18:59,280 --> 00:19:02,640
is also super important that to 
not just blindly follow other 

302
00:19:02,640 --> 00:19:04,360
priorities where you're not 
agreeing with. 

303
00:19:04,840 --> 00:19:09,040
So what tips do you have for 
like team members, but also for 

304
00:19:09,040 --> 00:19:12,760
leaders of teams who are 
responsible for setting 

305
00:19:12,760 --> 00:19:15,400
priorities on their teams? 
Yeah. 

306
00:19:15,400 --> 00:19:19,720
And it gets tricky here, right? 
And this comes back to some of 

307
00:19:19,720 --> 00:19:24,520
what we talked about early on, 
which is why no one up to this 

308
00:19:24,520 --> 00:19:26,280
point wrote a book on 
prioritization. 

309
00:19:26,280 --> 00:19:30,920
And that's because at the team 
level, prioritization is much 

310
00:19:30,920 --> 00:19:34,200
better understood because you're
in the context of a discipline, 

311
00:19:34,520 --> 00:19:38,560
whether it's construction or 
emergency response, aerospace 

312
00:19:38,560 --> 00:19:42,320
engineering, oil and gas, 
whatever it happens to be. 

313
00:19:42,640 --> 00:19:45,640
And so there are typically 
techniques and methods that 

314
00:19:45,640 --> 00:19:51,280
exist for teams that are, that 
apply directly to, to the 

315
00:19:51,280 --> 00:19:53,800
discipline that you're in and 
the type of team that you're on.

316
00:19:54,120 --> 00:20:00,600
And so that's a place where it 
is the, the tip is, it's so 

317
00:20:00,600 --> 00:20:04,160
important to make sure that 
people buy into the process. 

318
00:20:04,440 --> 00:20:06,840
It's far more important in my 
opinion. 

319
00:20:07,320 --> 00:20:11,400
That people buy into the 
process, then that you get the 

320
00:20:11,400 --> 00:20:15,520
priorities right, Because if 
people buy into the process and 

321
00:20:15,520 --> 00:20:18,840
they contribute and they feel 
heard, they're much more likely 

322
00:20:18,840 --> 00:20:23,240
to go along with an outcome that
is not necessarily something 

323
00:20:23,240 --> 00:20:26,760
they agree with, but they feel 
like they've participated in the

324
00:20:26,760 --> 00:20:30,800
process of getting to. 
And so I think that's far more 

325
00:20:30,800 --> 00:20:36,240
important to me than getting the
right process, using the right 

326
00:20:36,240 --> 00:20:39,280
technique and picking the right 
framework or trying to tell 

327
00:20:39,280 --> 00:20:40,720
people what their priorities 
are. 

328
00:20:41,000 --> 00:20:45,000
Make sure that you've got people
engaged in what that process is,

329
00:20:45,280 --> 00:20:49,200
that they understand why it's 
important that they participate,

330
00:20:49,400 --> 00:20:51,800
that they understand what the 
items or the potential 

331
00:20:51,800 --> 00:20:54,640
priorities are and how they're 
being prioritized. 

332
00:20:55,000 --> 00:20:58,520
And that way, when you end up 
with a list of priorities, 

333
00:20:59,440 --> 00:21:01,800
people can look at them and go, 
you know, I really disagree with

334
00:21:01,800 --> 00:21:05,120
that one at the top. 
But you know, I understood the 

335
00:21:05,120 --> 00:21:08,560
conversation that got us there. 
So, you know, I'll, I'll 

336
00:21:08,560 --> 00:21:12,320
disagree, but I'll commit. 
And, you know, whether you're 

337
00:21:12,320 --> 00:21:16,640
prioritizing risks or 
investments or product features 

338
00:21:17,000 --> 00:21:21,320
or, you know, project plans, it 
doesn't really matter. 

339
00:21:21,680 --> 00:21:26,240
Get people involved and make 
sure that they feel like they 

340
00:21:26,240 --> 00:21:30,160
are committed to the 
conversation and that they 

341
00:21:30,160 --> 00:21:35,720
really understand how and why 
items or potential priorities 

342
00:21:35,720 --> 00:21:40,680
are being elevated or demoted 
because that allows people to 

343
00:21:40,680 --> 00:21:43,560
really get behind the process. 
You touched the topic of 

344
00:21:43,560 --> 00:21:47,520
frameworks and and maybe tools 
for prioritisation. 

345
00:21:47,760 --> 00:21:52,160
Just a couple of episodes I was 
recording about OK Rs as a case 

346
00:21:52,160 --> 00:21:55,840
study from one of the largest 
German e-commerce businesses. 

347
00:21:56,520 --> 00:22:00,280
Do you have an opinion on how 
how far frameworks can go and 

348
00:22:00,280 --> 00:22:04,000
how frameworks could could help 
you to set a key priorities? 

349
00:22:05,280 --> 00:22:08,000
Sure. 
I mean, I spend a lot of time on

350
00:22:08,000 --> 00:22:11,160
this in the book, but the idea 
is that a framework is a visual 

351
00:22:11,160 --> 00:22:15,400
tool that gives you, at least by
my definition, a framework is a 

352
00:22:15,400 --> 00:22:21,160
visual tool that gives you a way
to develop a sense of common 

353
00:22:21,160 --> 00:22:23,920
understanding about the 
dimensions. 

354
00:22:24,040 --> 00:22:27,880
That something becomes more 
versus less important versus 

355
00:22:27,880 --> 00:22:31,320
something like a sorting 
technique in a spreadsheet or 

356
00:22:31,320 --> 00:22:35,720
versus a marketplace simulation 
that you might use that allows 

357
00:22:35,720 --> 00:22:40,440
you to, you know, make 
trade-offs using game mechanics,

358
00:22:40,440 --> 00:22:44,680
for example. 
So The thing is, is there are, I

359
00:22:44,680 --> 00:22:48,000
don't know, maybe I'll say 
they're probably a couple of 

360
00:22:48,000 --> 00:22:52,000
dozen frameworks, maybe a couple
of dozen sorting techniques and 

361
00:22:52,000 --> 00:22:55,560
maybe a couple of dozen 
simulation marketplace 

362
00:22:55,560 --> 00:22:58,360
simulation models that are very,
very common. 

363
00:22:58,680 --> 00:23:00,960
The thing is, is they're, 
they're more being invented 

364
00:23:00,960 --> 00:23:04,480
every day. 
And so what's far more important

365
00:23:04,480 --> 00:23:07,840
than which tool you pick, which 
sorting technique or which 

366
00:23:07,840 --> 00:23:12,440
framework you choose, is that 
people feel like they understand

367
00:23:12,600 --> 00:23:16,080
why you're using the method that
you're using and that they feel 

368
00:23:16,080 --> 00:23:18,240
like they can contribute to the 
conversation. 

369
00:23:18,640 --> 00:23:25,640
And at the end of the day, what 
you're really trying to do is 

370
00:23:25,640 --> 00:23:31,520
take items which are potential 
priorities and evaluate them 

371
00:23:32,040 --> 00:23:35,120
against other potential 
priorities in a way that makes 

372
00:23:35,120 --> 00:23:38,600
sense. 
And facilitating that 

373
00:23:38,600 --> 00:23:43,560
conversation is often easier if 
you do it in a visual framework.

374
00:23:44,960 --> 00:23:48,800
But when when the number of 
priorities or the number of 

375
00:23:48,800 --> 00:23:52,600
potential priorities starts to 
get large, frameworks sometimes 

376
00:23:52,600 --> 00:23:56,120
become a little unwieldy. 
But it's a great place to start.

377
00:23:56,120 --> 00:24:00,080
And sometimes it's easier to 
move a large number of potential

378
00:24:00,080 --> 00:24:03,360
priorities into some kind of 
sorting technique, whether it's 

379
00:24:03,360 --> 00:24:06,160
done in a purpose built tool or 
whether it's done in a 

380
00:24:06,160 --> 00:24:08,480
spreadsheet. 
But I like to start with 

381
00:24:08,480 --> 00:24:10,920
frameworks because I think it's 
a great place to get the 

382
00:24:10,920 --> 00:24:14,440
conversation going and get 
people to debate what matters 

383
00:24:14,440 --> 00:24:16,320
more versus what matters less. 
Yeah. 

384
00:24:17,520 --> 00:24:21,360
And you also mentioned that it's
important to also have that 

385
00:24:21,440 --> 00:24:24,880
bottom up energy when it comes 
to like the participation of the

386
00:24:24,880 --> 00:24:26,600
team, when it comes to setting 
priorities. 

387
00:24:27,000 --> 00:24:30,600
And I wonder how managers do 
that when their organization is 

388
00:24:30,600 --> 00:24:34,520
a couple of 100 people. 
I feel that's kind of a big 

389
00:24:34,520 --> 00:24:37,480
thing to really engage with 
everyone individually. 

390
00:24:38,040 --> 00:24:41,960
Almost important probably, 
almost impossible, probably. 

391
00:24:42,480 --> 00:24:47,280
But what tips and techniques do 
you see on setting priorities 

392
00:24:47,280 --> 00:24:49,960
and also like keeping priorities
when it comes to very large 

393
00:24:49,960 --> 00:24:53,480
organizations that operate 
across different countries or 

394
00:24:53,480 --> 00:24:56,760
maybe different time zones to 
bring really bring everyone on 

395
00:24:56,760 --> 00:24:59,800
board on the process? 
Yeah, I think. 

396
00:24:59,800 --> 00:25:01,840
There are a couple of ways to 
think about this. 

397
00:25:02,560 --> 00:25:05,440
First and foremost is to make 
sure that leadership is on the 

398
00:25:05,440 --> 00:25:09,160
same page, right? 
And often in an organization, 

399
00:25:09,400 --> 00:25:11,080
leadership is not on the same 
page. 

400
00:25:11,080 --> 00:25:13,560
So when you say on the same 
page, you mean like they are 

401
00:25:13,840 --> 00:25:18,040
like they aligned themselves on 
on a set of priorities? 

402
00:25:18,720 --> 00:25:21,880
Well, at least on a set of 
values and possibly on a set of 

403
00:25:21,880 --> 00:25:24,400
high level goals and and 
certainly on a strategy. 

404
00:25:25,360 --> 00:25:30,200
And if you can do that, the next
thing that you got to do is get 

405
00:25:30,200 --> 00:25:36,600
the get the executive leadership
to agree on the criteria that 

406
00:25:36,600 --> 00:25:39,440
they're using for evaluating 
priorities. 

407
00:25:39,480 --> 00:25:43,040
It's more important to get them 
to agree on the, the, the 

408
00:25:43,040 --> 00:25:47,760
criteria and on the relative 
value of each criterion than it 

409
00:25:47,760 --> 00:25:50,800
is for them to debate one 
project over another. 

410
00:25:51,400 --> 00:25:57,760
And the last chapter of my book 
addresses a a method called AHP,

411
00:25:57,800 --> 00:26:03,920
the analytic hierarchy process, 
which does just that and is a 

412
00:26:03,920 --> 00:26:09,640
very powerful method for helping
leaders get on the same page 

413
00:26:10,000 --> 00:26:13,760
about what it is, their 
convictions, how their 

414
00:26:13,760 --> 00:26:17,360
convictions line up with their 
particular functional areas, and

415
00:26:17,360 --> 00:26:19,480
the kind of investments that 
they might want to make. 

416
00:26:20,720 --> 00:26:24,680
If you can get your executives 
on roughly the same page, the 

417
00:26:24,680 --> 00:26:27,680
rest of the process flows a lot 
easier. 

418
00:26:29,160 --> 00:26:32,840
But leaving that aside for a 
minute, another technique that 

419
00:26:32,840 --> 00:26:36,520
is discussed in the book is the 
notion of catch ball, which is 

420
00:26:37,200 --> 00:26:39,720
at any level in the 
organization. 

421
00:26:40,160 --> 00:26:44,240
If you have a lot of conviction 
about what's most important, 

422
00:26:45,520 --> 00:26:49,800
making sure you have enough time
to communicate it down to the 

423
00:26:49,800 --> 00:26:53,680
next level and get feedback so 
that you can roll it back up 

424
00:26:54,000 --> 00:26:58,000
becomes that engagement process 
so that people feel like they're

425
00:26:58,000 --> 00:26:59,960
being heard and they're being 
considered. 

426
00:27:00,200 --> 00:27:03,640
Because the lower you get in the
organization, so to speak, the 

427
00:27:03,640 --> 00:27:07,880
closer you're going to get to 
customers, partners, suppliers, 

428
00:27:08,120 --> 00:27:12,520
you're going to be communicating
with what you might characterize

429
00:27:12,520 --> 00:27:16,080
as the edges of the network 
where the actual interaction 

430
00:27:16,200 --> 00:27:17,920
with the real world is 
happening. 

431
00:27:18,200 --> 00:27:21,360
And those people have a very 
nuanced sense of what's 

432
00:27:21,360 --> 00:27:23,120
important and what's not 
important. 

433
00:27:23,400 --> 00:27:26,960
And so it's important, I think 
from a prioritization point of 

434
00:27:26,960 --> 00:27:32,280
view, if you have team leads or 
managers or managers of managers

435
00:27:32,280 --> 00:27:36,640
or directors, that what you're 
doing is connecting the top and 

436
00:27:36,640 --> 00:27:40,560
the bottom and not necessarily 
on all the specific priorities, 

437
00:27:40,720 --> 00:27:46,040
but at least on the criteria 
that you're using for evaluating

438
00:27:46,040 --> 00:27:48,960
priorities. 
So that if you have a small, 

439
00:27:48,960 --> 00:27:53,720
very granular priority at the 
bottom that it actually connects

440
00:27:53,840 --> 00:27:57,000
to the thing at the top. 
And OK Rs are a great example of

441
00:27:57,000 --> 00:28:00,280
that, right? 
The most effective OK Rs cascade

442
00:28:00,280 --> 00:28:03,760
from a strategy, you know, from 
leadership convictions to a 

443
00:28:03,880 --> 00:28:07,600
strategy, to a set of 
overarching goals, to a set of 

444
00:28:07,600 --> 00:28:10,800
functional goals, to a set of 
objectives, to a set of OK Rs, 

445
00:28:11,120 --> 00:28:13,440
right? 
And the more the greater 

446
00:28:13,440 --> 00:28:16,720
alignment you have with that, 
the more your company's going to

447
00:28:16,720 --> 00:28:28,000
look like Apple or Amazon or 
name your favorite company, and 

448
00:28:28,000 --> 00:28:30,520
the less it's going to look like
companies that are no longer 

449
00:28:30,520 --> 00:28:32,720
here that couldn't figure out 
how to do that. 

450
00:28:33,600 --> 00:28:36,320
One thing that I always see when
I'm looking when I'm working 

451
00:28:36,320 --> 00:28:39,680
with like CC level executives is
that they have this kind of 

452
00:28:40,680 --> 00:28:45,080
bizarre, not bizarre, but 
bizarre situation where where 

453
00:28:45,080 --> 00:28:48,840
they sort of do trade-offs. 
Like you get this, I get that, 

454
00:28:48,840 --> 00:28:51,680
you get your project here, but I
need to get my project over 

455
00:28:51,680 --> 00:28:53,480
there. 
And it's not really following an

456
00:28:53,480 --> 00:28:55,600
overall strategy or vision for 
the company. 

457
00:28:55,600 --> 00:28:59,920
It's more like you get your 
little sandbox here and I get to

458
00:28:59,920 --> 00:29:04,240
keep my little playground here. 
So what is your tip on really 

459
00:29:04,240 --> 00:29:07,800
escaping that kind of trap? 
So that's that. 

460
00:29:07,800 --> 00:29:11,480
We call that horse trading, you 
know, and that's when people are

461
00:29:11,480 --> 00:29:15,040
trading their pet projects for 
other pet projects or what it is

462
00:29:15,040 --> 00:29:18,120
they think are most important. 
And that's precisely what 

463
00:29:18,200 --> 00:29:21,360
chapters 12 and 13 in my book 
address, right? 

464
00:29:21,360 --> 00:29:24,400
Which is how do you get 
executives on the same page? 

465
00:29:24,800 --> 00:29:31,440
By having them show up and 
communicate what criteria 

466
00:29:31,440 --> 00:29:35,880
they're using for evaluating 
projects. 

467
00:29:36,360 --> 00:29:39,960
Because if you can get them to 
agree on the evaluation 

468
00:29:39,960 --> 00:29:44,280
criteria, and by evaluation 
criteria, I mean a dimension of 

469
00:29:44,280 --> 00:29:48,960
what's most important, and you 
can get them to agree on 

470
00:29:49,120 --> 00:29:52,760
important differences between 
evaluation criteria. 

471
00:29:52,960 --> 00:29:57,560
It becomes a lot easier to say 
this project is more valuable 

472
00:29:57,560 --> 00:30:01,280
than this project because this 
project aligns more directly 

473
00:30:01,640 --> 00:30:05,640
with the strategy that we have. 
And this project, while it may 

474
00:30:05,640 --> 00:30:08,960
be important to you or maybe 
important to some of your 

475
00:30:08,960 --> 00:30:13,280
constituents or people on your 
team, actually doesn't for the 

476
00:30:13,280 --> 00:30:16,680
following reasons. 
And once you've had that 

477
00:30:16,680 --> 00:30:20,120
conversation, then you can make 
intelligent trade-offs because 

478
00:30:20,680 --> 00:30:22,960
you don't have to not make 
trade-offs. 

479
00:30:22,960 --> 00:30:25,960
What you want to do is make 
intelligent trade-offs, as you 

480
00:30:25,960 --> 00:30:29,960
want the bulk of your trade-offs
to be in service of a strategy 

481
00:30:29,960 --> 00:30:34,440
that you already have the rest 
of the organization agreeing to 

482
00:30:34,600 --> 00:30:37,160
is going to help you win. 
I think that takes a really 

483
00:30:37,160 --> 00:30:42,440
interesting cultural aspect that
is like a very open and very 

484
00:30:42,440 --> 00:30:46,720
honest culture about like the 
the KPIs on the certain project 

485
00:30:48,160 --> 00:30:52,400
and the estimated outcome of the
project or the estimated cost of

486
00:30:52,400 --> 00:30:56,680
delay of the project. 
But also a culture of it's cool 

487
00:30:56,680 --> 00:30:59,680
for me to challenge your numbers
when we talk about setting 

488
00:30:59,680 --> 00:31:02,840
priorities. 
And I don't really see that in 

489
00:31:02,840 --> 00:31:06,160
many organizations that have 
that culture, especially on AC 

490
00:31:06,320 --> 00:31:13,080
level where you always try to, 
to keep your ground and, and, 

491
00:31:13,080 --> 00:31:16,240
and keep your status as well. 
Because you're not only like 

492
00:31:17,360 --> 00:31:20,320
being the executive for a 
certain part of a company, but 

493
00:31:20,320 --> 00:31:23,320
you're also involved in company 
politics, right? 

494
00:31:23,840 --> 00:31:29,040
And what do you think about like
overcoming those politics and 

495
00:31:29,040 --> 00:31:32,760
sort of could be a very first 
step towards getting more of 

496
00:31:32,760 --> 00:31:37,760
that that cultural, that culture
that is needed to really set 

497
00:31:37,760 --> 00:31:39,600
those priorities and have those 
conversations? 

498
00:31:40,640 --> 00:31:43,080
Yeah. 
I mean, to me, this really boils

499
00:31:43,080 --> 00:31:46,680
down to, are you going to fight 
internally or are you going to 

500
00:31:46,680 --> 00:31:49,520
fight with the market, right. 
Where do you want your energy? 

501
00:31:49,880 --> 00:31:52,920
Because the companies that 
figure this out, the companies 

502
00:31:52,920 --> 00:31:57,440
that figure out how to align 
what they think is critical with

503
00:31:57,440 --> 00:32:00,960
the market opportunities they 
have, with the goals that they 

504
00:32:00,960 --> 00:32:03,720
set, the strategy that they 
have, the priorities that they 

505
00:32:03,720 --> 00:32:06,160
determine, those are the 
companies that are going to 

506
00:32:06,160 --> 00:32:09,920
become more competitive. 
And if if you're fighting 

507
00:32:09,920 --> 00:32:13,600
amongst yourself or if you're 
politicking or if you're horse 

508
00:32:13,600 --> 00:32:17,920
trading for resources, you're 
not optimizing against the 

509
00:32:17,920 --> 00:32:20,720
market, you're optimizing 
internally against yourself. 

510
00:32:21,000 --> 00:32:23,840
And that is not a place to be 
expending your energy. 

511
00:32:24,120 --> 00:32:27,640
So it to some extent it, it 
really is a leadership, 

512
00:32:28,040 --> 00:32:30,040
fundamentally a leadership 
problem. 

513
00:32:30,040 --> 00:32:34,120
And I mean top level leadership.
The the most effective, most 

514
00:32:34,120 --> 00:32:37,960
profitable companies and most 
effective and, and, and most 

515
00:32:37,960 --> 00:32:41,680
durable long lived organizations
in the world. 

516
00:32:41,680 --> 00:32:45,800
Figure out how to connect the 
vision at the top with what's 

517
00:32:45,800 --> 00:32:49,040
happening at the bottom. 
The companies that don't survive

518
00:32:49,200 --> 00:32:52,840
tend to not to do that. 
So it becomes a question of who 

519
00:32:52,840 --> 00:32:55,320
do you want to be and do you 
want to stay around? 

520
00:32:56,360 --> 00:33:01,280
True. 
Before closing our episode, do 

521
00:33:01,280 --> 00:33:05,640
you have one tip that could give
our listeners back their 

522
00:33:05,640 --> 00:33:07,960
timeline? 
Like one thing, they could start

523
00:33:08,920 --> 00:33:11,200
right after closing this 
episode. 

524
00:33:14,240 --> 00:33:18,400
I'm a big fan of Start with 
Yourself, and if you're going to

525
00:33:18,400 --> 00:33:23,440
start with yourself, the most 
impactful way to do that is to 

526
00:33:23,440 --> 00:33:27,480
be incredibly honest with 
yourself about what you're 

527
00:33:27,480 --> 00:33:32,600
avoiding day in and day out and 
prioritize that and deal with 

528
00:33:32,600 --> 00:33:37,720
it, because that will move you 
ahead further than anything if 

529
00:33:37,720 --> 00:33:40,560
you do nothing else. 
Focus on yourself. 

530
00:33:40,960 --> 00:33:45,360
Focus on what you're avoiding 
and then begin the process of 

531
00:33:45,360 --> 00:33:52,240
prioritizing prioritization as a
practice day in and day out. 

532
00:33:53,720 --> 00:33:56,720
All right, thank you so much for
making it to the episodes and 

533
00:33:56,720 --> 00:33:58,760
thank you so much for sharing 
your insights and your 

534
00:33:58,760 --> 00:34:01,160
learnings. 
For everyone interested in the 

535
00:34:01,160 --> 00:34:02,760
book is called Managing 
Priorities. 

536
00:34:02,760 --> 00:34:04,600
I have the link in the show 
notes below. 

537
00:34:04,920 --> 00:34:07,640
And what is a good way to reach 
out if people have questions, if

538
00:34:07,640 --> 00:34:09,440
people want to engage in the 
conversation? 

539
00:34:10,280 --> 00:34:13,000
Yeah, I'm easily findable 
everywhere. 

540
00:34:13,000 --> 00:34:17,239
LinkedIn is probably the best. 
SO Harry Max at, you know, 

541
00:34:17,639 --> 00:34:20,360
LinkedIn. 
I also, I'm Harry at 

542
00:34:20,360 --> 00:34:25,639
harrymax.com, so you can find me
on the Internet at my own domain

543
00:34:25,639 --> 00:34:27,520
name. 
And then I have a business 

544
00:34:27,520 --> 00:34:31,000
called Peak Priorities, so you 
can always reach me there. 

545
00:34:31,360 --> 00:34:35,920
And yeah, I love to, I love to 
talk about this stuff and, you 

546
00:34:35,920 --> 00:34:39,080
know, bring your hardest 
challenge forward and let's see 

547
00:34:39,080 --> 00:34:40,679
if we can make some progress on 
it. 

548
00:34:41,000 --> 00:34:42,360
All right. 
Thank you so much for coming on 

549
00:34:42,360 --> 00:34:45,400
to the show. 
I really appreciate it and talk 

550
00:34:45,400 --> 00:34:47,520
to you very soon. 
Yeah, it was a real pleasure. 

551
00:34:47,520 --> 00:34:49,480
Thank you so much. 
Bye. 

552
00:34:49,600 --> 00:34:52,360
Thanks everyone for making it to
the end of this very special 

553
00:34:52,360 --> 00:34:54,120
episode. 
We got a lot more studio 

554
00:34:54,120 --> 00:34:56,560
recordings line up. 
It would be super cool to hear 

555
00:34:56,560 --> 00:34:59,240
your thoughts about them. 
Till then, see you very very 

556
00:34:59,240 --> 00:35:02,000
soon, like I mean really soon. 
Bye.

