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It's easy to get into the 
mindset of they hate change, 

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they don't want to change, and 
really it's a little deeper than

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that. 
People are trying to protect 

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what they see as their security 
and what they do every day. 

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Welcome to Business Analysis 
Live. 

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I'm your host, Susan Moore, 
community engagement manager 

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with the International Institute
of Business Analysis. 

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I explore topics with industry 
guests about the work of 

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business analysis professionals 
and how their work helps 

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organizations achieve better 
outcomes. 

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And Yep, we take your questions 
too. 

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Thanks for listening. 
Let's get started. 

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One of the things that we do the
most of it seems is we get 

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involved in projects related to 
process or maybe that is part of

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our analysis, understanding how 
things work in our organization.

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And sometimes, though we are 
well meaning, sometimes we make 

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some mistakes when we are 
attempting to help understand 

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process or change process. 
And those things can work 

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against us. 
They can maybe help distract 

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from the results that we're 
trying to get or can create 

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resistance in the changes that 
we need to make. 

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Today I am really pleased to be 
joined by two guests who work as

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a team and they talk about this 
topic. 

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In fact, they've got a tutorial 
coming up at our BBC conference 

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that's happening in a couple of 
weeks. 

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And I think that they probably 
know the been there, done that, 

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they've got the T-shirt. 
And so I am happy to bring to 

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the stage today Tawana Gardner 
and Julia Benford. 

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Hello. 
Hello. 

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Hello. 
Well it's great to see you guys.

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I know we chatted what seems 
like ages ago and we were like, 

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April, Oh my gosh, that's such a
long way away. 

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And it is now April and I'm 
going to see you in person in 

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just a couple of weeks at BBC in
Toronto. 

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Before we dive into this topic 
today, which is let's pop this 

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up so everybody can see the 
process improvement mistakes 

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that analysts make. 
The first thing I would like to 

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do is to have you guys introduce
yourselves. 

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So how about Tawana? 
I'm going to give you the stage.

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Tell us a little bit about 
yourself. 

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I am a lean 6 Sigma master black
belt. 

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I have been working in 
continuous improvement. 

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I've been a project manager, 
business architect, business 

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analyst for over 20 years. 
I started when I was 9. 

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But I'm most passionate about 
training greenbelts and 

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mentoring them and basically 
helping people to better 

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understand their processes so 
that they can fix them. 

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I know that when we were talking
about your headline, So what 

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shows up under your name, you 
were like, can I put? 

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I see, what did you say? 
I see problems. 

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I see problems. 
Yes, yes. 

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Yes, yeah, it is. 
It is Now Julia, you're next. 

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Tell us a little bit about 
yourself. 

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Sure. 
So good morning. 

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My name is Julia Binford. 
I am currently the Merchandising

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Solutions Manager for Coca-Cola 
Florida. 

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I have been in the continuous 
improvement and lean space for 

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about 8 years now. 
And my passion is people. 

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And so I'm also a lean 6 Sigma 
black belt. 

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And I find that when you fix the
problems that Tawana can see, 

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there are interactions from your
people. 

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And so we work together, as you 
said earlier, to tie those two 

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things together and see how we 
can help folks optimize their 

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processes. 
I love that because I don't 

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think you could come at process 
change by just looking at the 

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what people are doing and you 
you've got to tie it to the 

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people that are part of that 
process. 

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So maybe a Full disclosure for 
our audience today, this talk. 

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So you you're going to be doing 
a tutorial of Bbci mentioned 

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that and it is on, I'll call it 
a framework. 

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I don't know if that's really 
what it is, but it's some 

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lessons that you've learned. 
And so you're teaching from that

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perspective. 
But what I found really 

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interesting when we met was the 
stories that you were telling me

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about how you got to this 
particular talk. 

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And so really we'll focus on 
some of that background because 

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I think some of the things that 
you learned were helpful in 

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getting you to pivot to see 
things from a different 

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perspective. 
So all right, so let's talk a 

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little bit about that. 
So you both work for an 

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organization where you guys have
the opportunity to kind of see 

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those problems and you're able 
to initiate some of those 

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changes on your own. 
I think that was how you 

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described the work. 
So let's talk a little bit about

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that. 
When you talked with those teams

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about their processes, 1, you 
said, well, yeah, we would bring

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it up that there was a problem 
and they knew that it needed to 

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be fixed, but they were 
resistant to making those 

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changes, which I'm wondering if 
that was surprising to you, that

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they knew they needed to be 
fixed, but they didn't. 

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They weren't capable of making 
those changes. 

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What do you think it was that 
was fueling their resistance? 

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Who would like to start? 
Maybe since it's a people 

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problem. 
Julia, why don't you start? 

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Sure. 
So what I'll say first is that I

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think that resistance isn't 
necessarily always about the 

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actual change for people. 
A lot of times it's about 

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protecting what they perceive is
already working. 

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And so a lot of times the fear 
of disruption because we've 

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always done it this way, or just
being disconnected from what the

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problem is perceived to be 
because from where you're 

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sitting, it's working a lot of 
times can help form that 

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resistance to what the change 
is. 

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And in a lot of instances, 
people aren't really sure what 

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the change is going to be, 
right? 

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Maybe understand that change is 
going to affect them or what's 

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in it for them, the benefit of 
said change. 

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And so I think it's easy to get 
into the mindset of, you know, 

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they hate change. 
They don't want to change. 

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And really it's a little deeper 
than that. 

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People are trying to protect 
what they see as their security 

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and what they do every day. 
With that, yeah. 

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So they're kind of paralyzed by,
we know something needs to 

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change, but it could mean it 
some level of insecurity or 

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discomfort. 
Right. 

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Change is theory. 
And So what does that mean for 

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me and what does that mean for 
you? 

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And if I'm not going to be doing
it like I'm doing it today, then

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what does that mean it's going 
to happen tomorrow? 

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And that can be intimidating 
sometimes. 

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I think you also mentioned there
that sometimes they don't know 

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what the solution is, and so 
that was another piece of that. 

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I know it needs to change, but I
don't. 

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Either I don't know what that 
change needs to be, or I'm kind 

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of powerless to make that. 
I think that communication is 

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key all the way down the ladder 
of whatever the change from the 

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person that's implementing it to
the person that's actually going

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to have to perform said change. 
Being able to communicate that 

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is super important. 
Yeah. 

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So, Tawana, what do you think? 
What were you seeing with that 

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resistance? 
So I agree with what Julia is 

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saying. 
And there's also a flip side to 

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it because yes, people are 
working within those confines of

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whatever their process is. 
So when you're on the outside 

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looking in, you're like, oh, you
could do this better, or maybe 

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we should do this way, or maybe 
we could automate that. 

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But from the inside, you know, 
that's their everyday process. 

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They live it, they walk it, they
breathe it. 

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They know it better than anyone 
else. 

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And so they may not see it as a 
problem. 

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And so when you go to them to 
start talking about process 

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improvement or continuous 
improvement, it's like what's 

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broken? 
What did I do wrong? 

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So sometimes that can be a 
little bit of the pushback as 

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well. 
So you really have to, you know,

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talk to your stakeholders and 
get a better understanding of do

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you think there's a problem? 
And so, and then if not, then 

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you know, you can talk to data 
and things like that or SOPSOPS 

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or SL as any or just anything 
that's data-driven to, well, 

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could this be a problem if they 
don't think there's one, but 

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usually they'll tell you what 
the problems are. 

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Oh, so that's, yeah, that's 
good. 

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How important is it for you guys
as part of that team that's 

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going to help them facilitate 
that change? 

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How important is it for you guys
to name that resistance, either 

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to name it for your purposes or 
to name it for whatever the 

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managers, the employees? 
I have never named the 

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resistance. 
OK. 

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And. 
And my, it's you need it and 

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figure out how do we get through
it? 

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How do we address it? 
Because sometimes, you know, 

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like Julie was saying it, a lot 
of times it is fear. 

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Sometimes they don't realize 
there's a problem and they're 

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like, you're blaming me and it's
not, no, we're not blaming you. 

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It's not we. 
But we do want to help you. 

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How can we make it more 
efficient? 

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You have to make it more about 
them a a wiffum situation. 

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Yeah. 
So what I'm hearing is that 

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you've got to be like those 
emotional intelligence, empathy,

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those kinds of skills. 
It sounds like when you start 

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that work, those skills are like
essential for going in. 

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Absolutely. 
Like once I had, I was hosting a

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session and there was a 
gentleman in the room and he 

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wouldn't say anything. 
He was the expert. 

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This is the guy that was on the 
line. 

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He was the expert. 
And he didn't say anything the 

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whole meeting. 
And I was trying to ask him, 

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he's like, well, the engineers, 
you know, they're the experts, 

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they know. 
And so after the meeting, I went

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and talked to him, and I said, 
is there a reason why were you 

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uncomfortable speaking up in the
meeting? 

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And so he said, well, you know, 
I'm old. 

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I've been here forever. 
Nobody wants to hear what I have

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to say. 
And I was like, I do. 

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I was like, you have all the 
answers. 

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And I said, you know, when you 
say you've been here a long 

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time, that's absolutely right. 
That makes you an expert in the 

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room, and we need to hear your 
voice. 

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You know where the problems are.
You know what's hidden in the 

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dark, the skeletons in the 
closet. 

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And we're just trying to find 
them, identify them so we can 

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fix them. 
So it sounds like that actually 

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that kind of offline 
conversation was really 

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essential in unlocking a good 
amount of expertise. 

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So it sounds like also maybe 
part of the things that you guys

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were learning were about who has
the expertise. 

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Is that also maybe a thing that 
gets missed when we're thinking 

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about process changes? 
Who those experts? 

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For sure. 
And you almost, not almost, you 

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absolutely always need those 
people. 

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I think at the beginning of 
Tawana's sentence, she said they

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want to tell you the problems, 
right? 

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And so a lot of times it's going
into the room and letting them 

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get those issues off of their 
chest. 

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You're almost instantly going to
figure out who the subject 

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matter expert is by the problems
that are coming out from the 

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team. 
And being able to provide the 

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space for them to get those 
things off of their chest kind 

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of flips the environment in a 
way where now you can kind of 

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come in and talk about, all 
right, well, here's what the 

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data says and this is how it 
matches up with what you're 

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saying. 
And so to Tolana's point, they 

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want to be transparent with you 
and tell you the problems. 

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And when they're telling you the
problems and you can match them 

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up to the data, you're almost 
instantly going to get to the 

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bottom of who this me is a 
subject matter expert, even if 

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that's something that's not 
clear in the beginning of the 

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conversation. 
Yeah, so I can, yeah, because 

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it's not just randomly. 
We need to fix this process all 

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hands on deck. 
And also, I would think that 

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finding who the subject matter 
experts are gives you the 

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opportunity to make some allies,
maybe help to elevate some folks

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whose knowledge maybe doesn't 
always get highlighted for 

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whatever reason. 
Yes, allies, yes. 

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It depends. 
We love that answer here. 

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Sometimes it could be again with
your stakeholders, this has to 

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do with stakeholder engagement. 
Do you even want to be engaged? 

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And it goes back to do you see a
problem? 

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Because sometimes the people 
that don't see a problem, they 

230
00:12:42,080 --> 00:12:44,040
don't want to fix it. 
Or if it's something that they 

231
00:12:44,040 --> 00:12:47,400
own, it's their baby and they 
don't want anybody calling their

232
00:12:47,400 --> 00:12:51,040
baby ugly. 
And so you have to be careful 

233
00:12:51,040 --> 00:12:55,040
and how you approach, but they 
are probably not going to be 

234
00:12:55,040 --> 00:12:58,480
your ally until they realize I 
need to fix something. 

235
00:12:58,960 --> 00:13:02,320
And so you want to talk to the 
people who are your allies. 

236
00:13:02,680 --> 00:13:09,400
But if you have the person in 
the room who's not wanting to 

237
00:13:09,400 --> 00:13:12,200
change, fix their, you know, 
sitting in the corner, you know,

238
00:13:12,200 --> 00:13:15,640
with their arms folded, I call 
them the bully in the room. 

239
00:13:16,160 --> 00:13:17,800
That's the person you need to 
get in your corner. 

240
00:13:17,800 --> 00:13:19,600
That's the person you need to 
have those sideline 

241
00:13:19,600 --> 00:13:22,760
conversations with. 
I noticed you weren't engaged. 

242
00:13:22,760 --> 00:13:27,040
Can you do you not see that 
there's an issue or, or you just

243
00:13:27,040 --> 00:13:31,800
really want to get to the bottom
of why they feel the way that 

244
00:13:31,800 --> 00:13:33,520
they do so that you can overcome
it? 

245
00:13:33,520 --> 00:13:38,840
Because at that point, they'll 
become your biggest cheerleader.

246
00:13:38,920 --> 00:13:41,520
If you can get them on your 
side, they will become. 

247
00:13:41,680 --> 00:13:44,800
And also you have to think about
groupthink is real. 

248
00:13:45,080 --> 00:13:47,160
So if you have that person in 
the room with a strong 

249
00:13:47,160 --> 00:13:49,480
personality who everybody looks 
up to, that's going, we don't 

250
00:13:49,480 --> 00:13:51,360
need to do that. 
They're going to be other people

251
00:13:51,360 --> 00:13:52,840
in the room like, well, I don't 
know, maybe we don't. 

252
00:13:53,160 --> 00:13:56,600
And so once you get the person 
going, yeah, we do need to fix 

253
00:13:56,600 --> 00:13:57,520
it. 
We need to look at it. 

254
00:13:57,520 --> 00:14:01,120
Maybe this is an issue that also
can change the room, the feeling

255
00:14:01,120 --> 00:14:05,360
in room and it makes your job 
easier when you come in to help 

256
00:14:05,360 --> 00:14:09,160
with the change. 
Yeah, that I like that you're 

257
00:14:09,200 --> 00:14:13,520
that we're talking about this 
one because I think sometimes we

258
00:14:13,520 --> 00:14:17,040
have this natural fear of 
approaching folks like that. 

259
00:14:17,040 --> 00:14:19,560
If somebody is sitting at the 
back of the room not wanting to 

260
00:14:19,560 --> 00:14:21,760
engage, that is a lot of 
negative energy. 

261
00:14:22,200 --> 00:14:25,960
But you're right, there are also
people that are looking to that 

262
00:14:25,960 --> 00:14:29,600
person for how should I be 
behaving in this moment when 

263
00:14:29,600 --> 00:14:31,560
we're changing? 
Should I be looking at this 

264
00:14:31,560 --> 00:14:35,320
person as Nope, no problem, 
nothing to do here, or should I 

265
00:14:35,320 --> 00:14:39,400
be looking someplace else? 
So getting the bully in the room

266
00:14:39,400 --> 00:14:45,360
on your side can be a win to 
just help morale, help people 

267
00:14:45,360 --> 00:14:48,480
get interested in being part of 
the solution. 

268
00:14:48,960 --> 00:14:51,240
What do you think, Julia? 
I agree. 

269
00:14:51,240 --> 00:14:53,840
I think that what Tawana's 
saying crosses over into 

270
00:14:53,840 --> 00:14:56,920
influence those people that are 
in that room that are. 

271
00:14:57,440 --> 00:14:59,480
Able to affect. 
The mood definitely have 

272
00:14:59,480 --> 00:15:02,000
influence over the way the rest 
of the room feels and how 

273
00:15:02,000 --> 00:15:05,280
they're willing to cooperate. 
And so sometimes you may be in a

274
00:15:05,280 --> 00:15:08,360
space where you're trying to fix
something and you have the fix 

275
00:15:08,360 --> 00:15:10,240
and the solution, and it may be 
something that's extremely 

276
00:15:10,240 --> 00:15:13,160
simple, but it's just not 
getting executed because folks 

277
00:15:13,160 --> 00:15:16,480
don't see the value. 
And that person really can swing

278
00:15:16,480 --> 00:15:18,920
the room in that regard. 
Yeah, and I like that idea of 

279
00:15:18,920 --> 00:15:20,560
trying to make friends with 
them. 

280
00:15:21,000 --> 00:15:24,240
I literally was just having this
conversation with my mom last 

281
00:15:24,240 --> 00:15:28,840
night that one of the things 
that I've, as I became a more 

282
00:15:28,840 --> 00:15:32,880
experienced analyst for me, I 
wanted to work with the people 

283
00:15:32,880 --> 00:15:36,360
that were the most difficult 
because these skills that you 

284
00:15:36,360 --> 00:15:38,560
guys are talking about, they are
not. 

285
00:15:38,560 --> 00:15:43,000
You can't go take a, you know, a
boot camp and learn these skills

286
00:15:43,200 --> 00:15:45,920
like you have to practice them. 
You have to seek out these 

287
00:15:45,920 --> 00:15:47,960
situations. 
And that doesn't mean that it'll

288
00:15:47,960 --> 00:15:51,960
be perfect every time, but 
you've got to figure out your 

289
00:15:51,960 --> 00:15:55,280
style and you've got to see the 
success and the value in. 

290
00:15:56,640 --> 00:15:58,880
Yes, boot camp will be real 
world. 

291
00:15:59,560 --> 00:16:06,920
I started work in an aerospace 
heavy industrial environment 

292
00:16:06,920 --> 00:16:09,800
with a union, very strong union 
environment. 

293
00:16:10,600 --> 00:16:14,040
So that helped me a lot. 
It was actually a great place. 

294
00:16:14,040 --> 00:16:17,240
I don't, you know, want to 
anything native there. 

295
00:16:17,240 --> 00:16:19,600
It was a great place. 
The people were wonderful, but 

296
00:16:19,600 --> 00:16:23,320
also people, you know, you have 
to treat people the way you want

297
00:16:23,320 --> 00:16:25,760
to be treated. 
And so I would go in and I was 

298
00:16:25,760 --> 00:16:27,480
fine. 
And some of them are like, oh, 

299
00:16:27,480 --> 00:16:29,280
they're just nice to you because
you're a girl. 

300
00:16:29,720 --> 00:16:32,800
I didn't talk down to them. 
I was nice to them. 

301
00:16:32,800 --> 00:16:36,360
I told them what I was doing. 
I was very open and they in 

302
00:16:36,360 --> 00:16:41,320
exchange they were open with me.
So you just have to Empathy 

303
00:16:41,320 --> 00:16:42,760
helps a lot. 
Yeah. 

304
00:16:43,040 --> 00:16:45,360
And it's all about the approach 
as well. 

305
00:16:46,680 --> 00:16:49,800
Now let's dive in a little bit 
because you both have that Lean 

306
00:16:49,800 --> 00:16:53,920
6 Sigma background. 
How much when you have been 

307
00:16:53,920 --> 00:16:58,000
working on process improvement, 
how much have you utilized from 

308
00:16:58,000 --> 00:17:02,600
that Lean 6 Sigma background? 
And did you find that people 

309
00:17:03,080 --> 00:17:07,200
jumped on board or did that 
intimidate people? 

310
00:17:09,119 --> 00:17:14,200
What do you mean? 
Well, so if you were so you were

311
00:17:14,200 --> 00:17:19,560
bringing your Lean 6 Sigma 
knowledge and skills as you guys

312
00:17:19,560 --> 00:17:22,040
were working through process 
improvement, how much did that 

313
00:17:22,040 --> 00:17:26,119
become a framework for the 
changes that you were making? 

314
00:17:26,800 --> 00:17:29,520
So you mean when we go into the 
room to work with people that 

315
00:17:29,760 --> 00:17:34,600
OK? 
The thing is, at least for me, I

316
00:17:34,600 --> 00:17:36,560
don't walk in the room like I'm 
the expert. 

317
00:17:37,320 --> 00:17:41,320
I'm an expert in, again, finding
issues and helping people to 

318
00:17:41,320 --> 00:17:43,840
work through them, fixing 
processes. 

319
00:17:44,520 --> 00:17:47,160
And I used to call myself the 
Process Whisperer. 

320
00:17:47,160 --> 00:17:49,560
Then I met someone who called 
himself the Process Whisperer. 

321
00:17:50,480 --> 00:17:54,360
But. 
You can call yourself that too. 

322
00:17:57,240 --> 00:17:59,880
The people in the room are the 
true experts. 

323
00:17:59,960 --> 00:18:03,360
I'm just here because I know and
understand a framework that I 

324
00:18:03,360 --> 00:18:08,240
can help you get from point A to
point B and we can talk about 

325
00:18:08,240 --> 00:18:10,680
how do we change these process 
steps? 

326
00:18:10,680 --> 00:18:12,280
How do we make things more 
efficient? 

327
00:18:12,280 --> 00:18:14,840
How do we save money, return on 
investment? 

328
00:18:15,400 --> 00:18:19,640
That's what I'm an expert in, 
not necessarily your process. 

329
00:18:20,000 --> 00:18:23,200
So that's, you know, if you 
don't go in as I know 

330
00:18:23,240 --> 00:18:25,840
everything, then usually people 
are pretty open. 

331
00:18:26,240 --> 00:18:28,280
Yeah, and that's an important 
distinction. 

332
00:18:28,280 --> 00:18:30,520
I'm here because I understand 
how to change. 

333
00:18:30,560 --> 00:18:34,840
I I'm not here because I'm an 
expert in yeah, what you do. 

334
00:18:34,880 --> 00:18:37,520
What do you think, Julia? 
You are also a lean 6 signal. 

335
00:18:38,560 --> 00:18:41,720
I agree with Tawana. 
In a lot of situations where 

336
00:18:41,720 --> 00:18:45,640
we're working together, a lot of
the framework that happens 

337
00:18:45,640 --> 00:18:50,480
between us behind closed doors, 
if you will, people, I think it 

338
00:18:50,480 --> 00:18:53,600
is easy to get overwhelmed when 
you start breaking out. 

339
00:18:53,920 --> 00:18:56,600
You know, a fish bone diagram, 
some statistics. 

340
00:18:56,600 --> 00:18:59,600
Let's do a Kaiser like people 
are kind of like, well, man, you

341
00:18:59,600 --> 00:19:03,040
told me that you were going to 
save me hours of doing this job.

342
00:19:03,560 --> 00:19:07,240
I had to create a chart and. 
Now I have to learn a whole new 

343
00:19:07,240 --> 00:19:08,200
language. 
What is it? 

344
00:19:10,160 --> 00:19:13,640
Those actual frameworks happen 
behind the scenes. 

345
00:19:13,640 --> 00:19:16,960
So Tawana and I are working 
together to figure out how we 

346
00:19:16,960 --> 00:19:21,320
can help implement XYZ solution.
And then for the person that is 

347
00:19:21,320 --> 00:19:24,640
going to be a part of that 
change, continuous improvement 

348
00:19:24,640 --> 00:19:28,200
is a behavior, right? 
And so maybe it's us giving them

349
00:19:28,240 --> 00:19:31,920
a very simplified version of how
we make this cyclical. 

350
00:19:31,920 --> 00:19:36,280
So like APDCA, right, something 
that's easy to flow along with. 

351
00:19:36,320 --> 00:19:41,080
But I do not recommend. 
I do not recommend bombarding 

352
00:19:41,080 --> 00:19:44,800
people with actual domaic tools.
Yeah. 

353
00:19:44,800 --> 00:19:48,160
I mean, I could see where that 
would be a little off putting, 

354
00:19:48,160 --> 00:19:51,800
right, Especially because you 
guys are, you are basically 

355
00:19:51,800 --> 00:19:54,160
consultants, but you were 
working within your 

356
00:19:54,160 --> 00:19:56,240
organization. 
So you're not somebody hired 

357
00:19:56,240 --> 00:19:58,000
from outside. 
So you are part of the 

358
00:19:58,000 --> 00:20:00,280
organization in which you work. 
You just have a. 

359
00:20:00,880 --> 00:20:03,480
Consultative mindset, as it 
were. 

360
00:20:03,760 --> 00:20:07,880
But that doesn't mean or that 
does mean that you bring a lot 

361
00:20:07,880 --> 00:20:11,520
of skills with you. 
And so, you know, I could see 

362
00:20:11,520 --> 00:20:14,800
where if you started using a 
bunch of fancy words that 

363
00:20:14,800 --> 00:20:18,360
weren't already part of the 
terminology that people in the 

364
00:20:18,360 --> 00:20:23,720
room might be suspicious of, oh,
what is she here to do? 

365
00:20:24,280 --> 00:20:25,960
You lose the audience 
immediately, they are 

366
00:20:25,960 --> 00:20:28,720
uninterested and now we haven't 
fixed anything. 

367
00:20:29,560 --> 00:20:33,160
Right now you've actually built 
another barrier or another 

368
00:20:33,560 --> 00:20:35,960
resistance to change. 
Now I'm not going to do it 

369
00:20:35,960 --> 00:20:38,240
because I don't even know 
they're here to change stuff and

370
00:20:38,240 --> 00:20:39,560
I don't even know what they're 
talking about. 

371
00:20:40,040 --> 00:20:41,320
Right. 
Yeah, exactly. 

372
00:20:41,320 --> 00:20:44,840
So, you know, that might be. 
I know that as business analysis

373
00:20:44,840 --> 00:20:49,520
professionals, we get really, we
nerd out to like these tools and

374
00:20:49,520 --> 00:20:53,600
techniques and all the things 
that we do, but maybe outside of

375
00:20:53,640 --> 00:20:57,800
our sphere, not everybody is as 
excited about those things. 

376
00:20:58,040 --> 00:21:00,360
So I think that's, you know, 
maybe that's an important thing 

377
00:21:00,360 --> 00:21:02,360
that you've learned. 
It's like we can keep the 

378
00:21:02,360 --> 00:21:05,960
tactics to ourselves, but we can
present them in a way that's 

379
00:21:05,960 --> 00:21:08,840
helpful. 
Absolutely, yes. 

380
00:21:08,880 --> 00:21:14,560
And also business analysts are 
usually focused on the what 

381
00:21:14,560 --> 00:21:17,400
they're moving the organization 
from point A to point B. 

382
00:21:17,400 --> 00:21:19,480
What does the organization need 
now? 

383
00:21:20,000 --> 00:21:25,400
Whereas continuous improvement 
would be more the how so you 

384
00:21:25,440 --> 00:21:30,240
know more process related and so
the tools will look different, 

385
00:21:30,560 --> 00:21:34,040
but I feel like the approach is 
very similar. 

386
00:21:35,080 --> 00:21:36,160
OK. 
Yeah. 

387
00:21:37,320 --> 00:21:42,000
All right. 
So let's talk about the culture,

388
00:21:42,000 --> 00:21:45,520
because I think that's another 
piece that can sometimes create 

389
00:21:46,800 --> 00:21:49,920
barriers or that we can get as 
business analysis professionals,

390
00:21:49,920 --> 00:21:53,400
we can get ourselves kind of 
mired in how does the culture of

391
00:21:53,400 --> 00:21:57,800
an organization accelerate or 
slow down those continuous 

392
00:21:57,800 --> 00:22:02,840
improvement efforts and what do 
you do about it when that 

393
00:22:03,000 --> 00:22:07,400
happens? 
So I'm actually working on a 

394
00:22:07,440 --> 00:22:12,280
book that enjoy OK. 
Are we hearing it first here? 

395
00:22:12,280 --> 00:22:13,960
Did is this an experience? 
You are hearing? 

396
00:22:14,160 --> 00:22:19,080
It first. 
It'll be out soon. 

397
00:22:19,480 --> 00:22:26,320
I love it. 
Culture is a large change 

398
00:22:26,320 --> 00:22:30,120
initiatives, any change 
initiative because a lot of 

399
00:22:30,120 --> 00:22:34,080
times what I've found in my 
experience, a lot of 

400
00:22:34,080 --> 00:22:37,320
organizations push out change. 
Hey, we want to do this big 

401
00:22:37,320 --> 00:22:41,360
thing, but they don't have the 
support and infrastructure to 

402
00:22:41,360 --> 00:22:48,520
move it from idea to execution 
and how culture fits. 

403
00:22:48,640 --> 00:22:53,040
A lot of times that resistance 
comes from not having that 

404
00:22:53,040 --> 00:22:59,560
structure in place and things 
being, I'll say past trauma or 

405
00:22:59,560 --> 00:23:03,600
PTSD from past transformation 
initiative. 

406
00:23:04,400 --> 00:23:06,360
That's where a lot of the 
resistance come from. 

407
00:23:06,440 --> 00:23:09,000
Oh, last time we did this, Oh, 
we did this before. 

408
00:23:09,000 --> 00:23:11,760
Oh, this didn't work. 
And this because what happened 

409
00:23:11,760 --> 00:23:14,400
was something didn't work or 
finally they finally got it 

410
00:23:14,400 --> 00:23:17,840
moving, but probably not in the 
direction it was supposed to go.

411
00:23:18,320 --> 00:23:22,920
And people remember that it was.
That's painful. 

412
00:23:23,520 --> 00:23:27,440
And so I think that that's where
a lot of it comes from because 

413
00:23:27,640 --> 00:23:34,640
the culture is usually that 
leadership pushes something down

414
00:23:35,120 --> 00:23:37,600
and you're just supposed to go 
execute, but nothing happens in 

415
00:23:37,600 --> 00:23:39,040
the middle. 
The planning. 

416
00:23:39,360 --> 00:23:42,160
What is this going to look like?
Is there a road map? 

417
00:23:42,640 --> 00:23:44,280
Do we? 
All need to do that. 

418
00:23:45,640 --> 00:23:49,560
Yeah, that's. 
Where the yeah, not having the 

419
00:23:49,600 --> 00:23:53,480
correct things in place can 
really 'cause PTSD and it just 

420
00:23:53,480 --> 00:23:56,440
gets worse as years go on. 
Yeah, if not addressed. 

421
00:23:57,200 --> 00:23:59,680
Yeah, Julia. 
I think you're spot on. 

422
00:23:59,680 --> 00:24:03,280
I think you're spot on with the 
PTSD when we're talking about 

423
00:24:03,320 --> 00:24:06,200
the when we're talking about 
leadership, you know, trying to 

424
00:24:06,200 --> 00:24:08,280
implement a change and pushing 
it down from the top. 

425
00:24:08,520 --> 00:24:11,320
And then the folks that are 
maybe on the front line, not 

426
00:24:11,320 --> 00:24:13,800
necessarily understanding where 
it's coming from or why it's 

427
00:24:13,800 --> 00:24:15,800
coming from, what why it's 
coming. 

428
00:24:16,760 --> 00:24:19,280
We're the middle, we are the 
middle. 

429
00:24:19,280 --> 00:24:21,960
So we're the people that are in 
there, that empathy, that 

430
00:24:21,960 --> 00:24:24,800
communication, that trying to 
get folks on board who are your 

431
00:24:24,800 --> 00:24:26,240
sneeze, getting everybody 
together. 

432
00:24:26,240 --> 00:24:29,040
We are the middle. 
That kind of brings that message

433
00:24:29,040 --> 00:24:31,040
from the top to whoever needs to
receive it. 

434
00:24:31,040 --> 00:24:34,640
And so I think we are the 
soothers and the people person I

435
00:24:34,640 --> 00:24:38,640
said, but we're the soothers, 
right, of that PTSD and making 

436
00:24:38,640 --> 00:24:41,200
sure that people do trust you 
and people are going to listen 

437
00:24:41,200 --> 00:24:42,720
to you when you come and say 
that you're going to fix the 

438
00:24:42,720 --> 00:24:45,600
problem because you actually 
helped me fix this problem last 

439
00:24:45,600 --> 00:24:47,480
time. 
So, you know, your fifth time 

440
00:24:47,600 --> 00:24:50,600
talking to this guy should be a 
little easier than your first 

441
00:24:50,600 --> 00:24:53,160
time because you built the 
rapport and you are the middle. 

442
00:24:53,160 --> 00:24:56,320
You're helping everybody figure 
out how we actually make it 

443
00:24:56,320 --> 00:24:59,080
happen. 
And, you know, I don't think 

444
00:24:59,080 --> 00:25:03,360
that you are being over the top 
when you call this trauma 

445
00:25:03,880 --> 00:25:07,720
because organizations that do a 
lot of change and they don't do 

446
00:25:07,720 --> 00:25:13,080
it well, people get, I mean, it 
really can feel like trauma when

447
00:25:13,080 --> 00:25:16,400
everything around you is 
changing and you have no control

448
00:25:16,400 --> 00:25:18,040
over it. 
I mean, that seems like the 

449
00:25:18,040 --> 00:25:23,280
classic definition of trauma. 
And so people's emotions are 

450
00:25:23,280 --> 00:25:26,360
real. 
And I do think that's, you know,

451
00:25:26,360 --> 00:25:30,760
some of the process improvement 
mistakes I think that I've seen 

452
00:25:30,760 --> 00:25:34,600
in my past is that we get really
focused on, well, everybody will

453
00:25:34,600 --> 00:25:36,680
want to do this. 
It's clear it'll make things 

454
00:25:36,680 --> 00:25:39,920
better. 
But it but we've got to stop 

455
00:25:39,920 --> 00:25:43,960
just going by what the data says
or what the metrics are going to

456
00:25:43,960 --> 00:25:47,000
say. 
We actually need to like, help 

457
00:25:47,000 --> 00:25:51,320
people through that because it 
will feel very out of their 

458
00:25:51,320 --> 00:25:53,600
control. 
Yes. 

459
00:25:53,640 --> 00:25:58,680
And like you, I like how you put
it and when you don't address 

460
00:25:59,360 --> 00:26:04,320
the trauma, what happens? 
But The thing is, we just go on 

461
00:26:04,320 --> 00:26:07,240
to the next thing and keep 
piling on the trauma. 

462
00:26:07,960 --> 00:26:11,160
Yes, Yeah. 
Like it never happened. 

463
00:26:11,400 --> 00:26:13,120
Yes. 
Which is exactly. 

464
00:26:13,360 --> 00:26:16,360
Yeah, which just adds to it. 
Yeah, you're so right. 

465
00:26:16,600 --> 00:26:21,000
You're so. 
I've been in organizations where

466
00:26:21,000 --> 00:26:26,480
I've seen transformation done 
well and not so well, and there 

467
00:26:26,480 --> 00:26:28,840
is a huge difference. 
And that's actually what I'm 

468
00:26:28,840 --> 00:26:32,800
kind of talking about in my 
book, because when you 

469
00:26:32,800 --> 00:26:35,600
communicate, when you walk 
people through the change, when 

470
00:26:35,600 --> 00:26:39,840
you're even at the very 
beginning, hey, this is coming. 

471
00:26:39,960 --> 00:26:42,600
This is where we are, this is 
where we want to be. 

472
00:26:43,360 --> 00:26:44,920
This is how we're going to get 
there. 

473
00:26:44,920 --> 00:26:47,640
That lets people know you've put
thought into it. 

474
00:26:47,640 --> 00:26:51,840
The whole organization, not just
the people in the room, not just

475
00:26:51,840 --> 00:26:53,480
the people that are expected to 
do something. 

476
00:26:53,480 --> 00:26:55,920
Because what happens is if you 
have the people in the room and 

477
00:26:55,920 --> 00:26:58,600
as Julia said, the people in the
middle, we know something's 

478
00:26:58,600 --> 00:27:00,440
coming. 
We know that they want to go to 

479
00:27:00,440 --> 00:27:03,480
this new thing, whatever it is. 
The people in the bottom may 

480
00:27:03,480 --> 00:27:04,960
not. 
So when you go start talking to 

481
00:27:04,960 --> 00:27:06,360
them, it's like, I don't know 
what that is. 

482
00:27:06,360 --> 00:27:08,160
What is it? 
Then you spend a lot of extra 

483
00:27:08,160 --> 00:27:11,080
time trying to bring them along,
but they're never going to come 

484
00:27:11,080 --> 00:27:13,480
along because leadership hasn't 
really talked to them. 

485
00:27:14,200 --> 00:27:17,440
Yeah, and let's face it, if 
you're in the middle, if you're 

486
00:27:17,440 --> 00:27:20,240
leading people and even you 
don't know what's happening, 

487
00:27:20,320 --> 00:27:22,880
that energy carries. 
People know. 

488
00:27:23,680 --> 00:27:26,200
Absolutely. 
And a lot of spaces, I think, 

489
00:27:26,920 --> 00:27:29,480
and a lot of spaces that I've 
been in, these people have been 

490
00:27:29,480 --> 00:27:32,640
working here for 5/10/15 twenty 
years. 

491
00:27:32,640 --> 00:27:37,400
And so that layer of just always
kind of feeling like it, I 

492
00:27:37,400 --> 00:27:39,640
didn't know about it or this is 
the first time that I'm hearing 

493
00:27:39,640 --> 00:27:41,560
about it. 
It is definitely real. 

494
00:27:41,560 --> 00:27:44,520
And getting those folks in there
like Tawana saying giving them 

495
00:27:44,520 --> 00:27:46,880
the information they need is 
really key to getting them to 

496
00:27:46,880 --> 00:27:48,960
trust you so that you can get 
into the fix. 

497
00:27:49,560 --> 00:27:55,040
Yeah, Yep, exactly. 
One thing I would do when 

498
00:27:55,040 --> 00:27:57,680
working in process improvement, 
if I knew I was about to change 

499
00:27:57,680 --> 00:27:59,960
a process with a lot of 
operators or something like 

500
00:27:59,960 --> 00:28:03,760
that, I would have the plant 
manager or somebody from 

501
00:28:03,760 --> 00:28:06,120
leadership come in. 
I said I need you to come in. 

502
00:28:06,120 --> 00:28:08,440
Even if it's 5 minutes. 
Tell them what we're about to 

503
00:28:08,440 --> 00:28:10,720
do. 
Tell them why, please. 

504
00:28:10,880 --> 00:28:12,200
You know what, I wasn't mean 
about it. 

505
00:28:12,400 --> 00:28:14,920
But hey, and sometimes I'll be 
even right up the spiel for 

506
00:28:14,920 --> 00:28:16,560
them. 
Here's what we're trying to do. 

507
00:28:16,920 --> 00:28:19,800
And, you know, feel free to 
answer any questions. 

508
00:28:20,200 --> 00:28:21,600
And then, you know, they would 
go on. 

509
00:28:21,600 --> 00:28:25,160
And then that made it easier for
me to start talking about, OK, 

510
00:28:25,160 --> 00:28:27,480
here's what we're going to do, 
here's the change, and let me 

511
00:28:27,480 --> 00:28:30,240
walk you through it. 
And so that helped a lot. 

512
00:28:36,970 --> 00:28:43,010
The importance of visible 
sponsorship and why that also is

513
00:28:43,010 --> 00:28:45,850
an essential part of that. 
Even if you tell them what to 

514
00:28:45,850 --> 00:28:50,080
say, Even if you tell them where
to show up, that's a really 

515
00:28:50,080 --> 00:28:52,640
important part of this because 
just like that bully in the 

516
00:28:52,640 --> 00:28:54,400
room, you got to get him on your
side. 

517
00:28:54,440 --> 00:28:57,560
You, the leaders, have to look 
like they are on your side as 

518
00:28:57,560 --> 00:29:01,040
well. 
I think yes, we all need to look

519
00:29:01,040 --> 00:29:04,480
like we are all marching in the 
same direction, yes. 

520
00:29:05,320 --> 00:29:10,320
Yeah, you're right, because that
culture repeat where you've had 

521
00:29:10,320 --> 00:29:12,640
mistakes. 
And so if it doesn't look like 

522
00:29:12,640 --> 00:29:16,040
everyone's together, you can 
start to get into those patterns

523
00:29:16,040 --> 00:29:19,360
of, Oh no, here it comes, 
another bad change. 

524
00:29:21,720 --> 00:29:25,080
Hey, so we've got some folks 
that are listening in and we're 

525
00:29:25,080 --> 00:29:27,960
going to take some questions. 
I'm just going to pop up our 

526
00:29:27,960 --> 00:29:30,400
little reminder here. 
We've got a couple of comments, 

527
00:29:30,640 --> 00:29:34,600
but if you've got questions for 
Tawana and Juliet, you can drop 

528
00:29:34,600 --> 00:29:38,560
that into our comments section 
because we want to know what do 

529
00:29:38,560 --> 00:29:41,960
you want to know about the what 
they've seen of process 

530
00:29:41,960 --> 00:29:46,240
improvement mistakes. 
So let's see, I think let me 

531
00:29:46,240 --> 00:29:49,680
just, I want to make sure that 
we talk a little bit about your 

532
00:29:49,680 --> 00:29:53,480
upcoming talk at BBC. 
It's more than a talk, it's a 

533
00:29:53,480 --> 00:29:55,760
tutorial. 
So it's like you're going to 

534
00:29:55,760 --> 00:29:59,000
give them a little bit more than
just one hour's worth of your 

535
00:30:01,160 --> 00:30:04,480
tell us the name of your talk, 
of your tutorial. 

536
00:30:04,480 --> 00:30:07,200
Let's use the right word, Susan,
and a little bit about what 

537
00:30:07,200 --> 00:30:10,400
they're going to get during that
tutorial we would like to 

538
00:30:10,480 --> 00:30:17,680
answer. 
The title, so it's called pulse 

539
00:30:17,680 --> 00:30:20,920
check, a lean approach to 
process optimization. 

540
00:30:21,360 --> 00:30:23,840
And we call it pulse check 
because of the scenario we 

541
00:30:23,840 --> 00:30:25,760
decided to use. 
You have to come to the session 

542
00:30:25,760 --> 00:30:28,160
to see it. 
It's going to be, our sessions 

543
00:30:28,160 --> 00:30:32,120
are always fun. 
So I definitely say that, but 

544
00:30:32,120 --> 00:30:36,920
we're trying to give people a 
framework of how do you, well, 

545
00:30:36,920 --> 00:30:40,960
let me start here. 
I think the ideas, we didn't 

546
00:30:40,960 --> 00:30:42,840
talk about it like where did it 
come from? 

547
00:30:43,960 --> 00:30:45,920
A lot of times as we've been 
talking about process 

548
00:30:45,920 --> 00:30:50,600
improvement, it's pushed down, 
but realize that people that are

549
00:30:50,600 --> 00:30:53,120
doing those processes, a lot of 
times they realize something is 

550
00:30:53,120 --> 00:30:55,320
wrong, but they're not always 
sure how to fix it. 

551
00:30:55,320 --> 00:30:57,240
Who do I go to? 
What do I do about it? 

552
00:30:57,760 --> 00:31:01,560
And so we were trying to give 
them a framework that they could

553
00:31:01,560 --> 00:31:05,760
use on their own to identify 
issues, how to identify them, 

554
00:31:05,760 --> 00:31:08,640
what the issues look like, and 
symptoms. 

555
00:31:09,360 --> 00:31:13,840
And here's a few tools that you 
can use to fix those issues. 

556
00:31:15,800 --> 00:31:17,480
Yeah. 
I think you covered it pretty 

557
00:31:17,480 --> 00:31:19,440
well. 
There's some great scenarios and

558
00:31:19,440 --> 00:31:21,600
great possible studies in the 
room. 

559
00:31:21,600 --> 00:31:23,720
I think we're going to have fun.
We have a good time, but also 

560
00:31:23,720 --> 00:31:26,760
really give folks who are 
either, you know, maybe you're 

561
00:31:26,760 --> 00:31:30,360
really on the analytical, 
technical side, maybe you need 

562
00:31:30,360 --> 00:31:32,800
to figure out how to pull in 
that empathy, or maybe you're a 

563
00:31:32,800 --> 00:31:35,000
super people person and you need
to figure out how to get a 

564
00:31:35,240 --> 00:31:37,160
little bit more specific. 
And so I think there's some 

565
00:31:37,160 --> 00:31:39,480
really good examples, some 
really good walkthroughs in the 

566
00:31:39,480 --> 00:31:42,080
session. 
Yeah, even just what we've 

567
00:31:42,080 --> 00:31:45,640
talked about today, I can see 
that you've got there's a little

568
00:31:45,640 --> 00:31:51,720
something regardless of your 
business analysis preferences, 

569
00:31:51,720 --> 00:31:53,480
right. 
I'm a little more people person,

570
00:31:53,480 --> 00:31:55,240
I'm a little more of a technical
person. 

571
00:31:55,240 --> 00:32:00,160
So I think that's. 
Actually, so we do have a three 

572
00:32:00,160 --> 00:32:05,040
hour tutorial, but you just hit 
our, we actually have a one hour

573
00:32:05,040 --> 00:32:06,960
session as well. 
I can't remember if it's, I 

574
00:32:06,960 --> 00:32:11,320
think it's weird, yes, but we're
talking about the analyticals 

575
00:32:11,720 --> 00:32:15,640
versus the creatives and how 
people kind of deal with each 

576
00:32:15,640 --> 00:32:16,560
other. 
Because when you get in the 

577
00:32:16,560 --> 00:32:17,720
room, you get them both in the 
room. 

578
00:32:17,720 --> 00:32:19,400
It's usually like this. 
Yes. 

579
00:32:19,640 --> 00:32:23,480
I need requirements, but we want
it fun, you know, fun is not a 

580
00:32:23,480 --> 00:32:26,000
requirement. 
Why can't this be the same? 

581
00:32:26,120 --> 00:32:27,920
I don't. 
Yeah. 

582
00:32:28,240 --> 00:32:30,440
We're definitely going to talk 
about that at the conference as 

583
00:32:30,440 --> 00:32:31,680
well. 
Excellent. 

584
00:32:31,680 --> 00:32:34,120
All right, so they've got 2 
opportunities to see you. 

585
00:32:34,120 --> 00:32:36,960
So if you're coming to BBC, 
that's the conference in 

586
00:32:36,960 --> 00:32:42,200
Toronto, first year ever that 
it's in Toronto, you want to do 

587
00:32:42,240 --> 00:32:45,200
both of these things. 
So make sure that you carve that

588
00:32:45,200 --> 00:32:49,480
out if you're attending the 
whole 3 days, four days I think 

589
00:32:49,480 --> 00:32:54,400
is the link for this. 
Okey Doke, let's take a look. 

590
00:32:54,440 --> 00:32:57,520
We do have some comments, maybe 
some questions. 

591
00:32:57,520 --> 00:33:00,280
I'll just pop some things and 
some of these came up a little 

592
00:33:00,280 --> 00:33:02,960
bit earlier, so we'll see if we 
can connect them back to what we

593
00:33:02,960 --> 00:33:04,760
were talking about. 
So this is from Joe. 

594
00:33:05,440 --> 00:33:08,600
What if executives see it as a 
problem and you are the BA 

595
00:33:08,760 --> 00:33:11,000
assigned to fix it, even when 
others don't think it's a 

596
00:33:11,000 --> 00:33:13,600
problem? 
Yeah, when the guys at the top 

597
00:33:13,600 --> 00:33:15,680
think it's a problem and nobody 
else does. 

598
00:33:16,960 --> 00:33:20,360
There's a reason why they think 
it's a problem and it's a matter

599
00:33:20,360 --> 00:33:22,480
of, you know, those pre 
conversations. 

600
00:33:22,480 --> 00:33:26,440
Well, let's talk about it. 
How did you see it as a problem?

601
00:33:26,440 --> 00:33:27,960
What made you think it was a 
problem? 

602
00:33:27,960 --> 00:33:31,840
Or based on what you see today, 
what would you like to see to 

603
00:33:31,840 --> 00:33:36,080
get a better understandings? 
They might not be telling you or

604
00:33:36,080 --> 00:33:41,240
giving you a good example of why
they think it's a problem. 

605
00:33:41,560 --> 00:33:44,480
And so, but you have to lead 
them down that road so that you 

606
00:33:44,480 --> 00:33:46,160
can understand why they think 
it's a problem. 

607
00:33:46,160 --> 00:33:49,160
And then for the people that 
don't think it's a problem, 

608
00:33:49,240 --> 00:33:51,680
that's a whole other 
conversation, same conversation.

609
00:33:52,800 --> 00:33:56,120
So I know you have this process.
How's it going? 

610
00:33:56,720 --> 00:33:59,240
OK, are you having any issues? 
OK. 

611
00:33:59,240 --> 00:34:01,960
And then you what about such a, 
you know, whatever it is that 

612
00:34:01,960 --> 00:34:05,080
the executive is thinking, what 
about this, the executive may be

613
00:34:05,080 --> 00:34:07,240
looking at AP and L they may be 
looking at data. 

614
00:34:07,240 --> 00:34:09,760
We have to understand what 
they're looking at, the reason 

615
00:34:09,760 --> 00:34:13,440
why they think it's a problem 
because the people who are doing

616
00:34:13,520 --> 00:34:16,199
what it said process, they are 
looking at P&L, they aren't 

617
00:34:16,199 --> 00:34:20,400
looking at numbers, you know, So
we have to understand where the 

618
00:34:20,400 --> 00:34:22,520
disconnect is and then address 
it. 

619
00:34:23,320 --> 00:34:29,560
Yeah, I think that is also an 
important thing. 

620
00:34:29,920 --> 00:34:35,679
Maybe sometimes we forget that 
somebody's assessment that it is

621
00:34:35,679 --> 00:34:39,080
a problem doesn't mean it's 
everybody's assessment. 

622
00:34:39,080 --> 00:34:43,080
So digging in a little bit and 
understanding what why is it 

623
00:34:43,080 --> 00:34:45,760
that you're seeing this as a 
problem, but also making sure 

624
00:34:45,760 --> 00:34:50,239
that you get information from 
the other side and understanding

625
00:34:50,239 --> 00:34:52,760
why they don't think it's a 
problem or what's, you know, 

626
00:34:53,040 --> 00:34:55,880
it's really important because 
sometimes I know if a leader 

627
00:34:55,880 --> 00:34:59,440
tells us to go fix something, we
are inclined to go fix it. 

628
00:34:59,760 --> 00:35:03,680
But if not everybody agrees it's
a problem, we've just created a 

629
00:35:03,680 --> 00:35:07,040
problem. 
Let's see. 

630
00:35:07,080 --> 00:35:09,600
All right, So here we've got 
another comment. 

631
00:35:09,600 --> 00:35:11,800
We are in the middle. 
And sometimes when we turn up, 

632
00:35:11,800 --> 00:35:14,600
they are finding about the. 
They're finding out about the 

633
00:35:14,600 --> 00:35:17,680
change for the first time. 
Yeah. 

634
00:35:18,040 --> 00:35:22,040
Yes, you are absolutely right, 
it happens all too often. 

635
00:35:23,320 --> 00:35:26,240
And that's why that, I think 
that's why that approach and 

636
00:35:26,240 --> 00:35:29,000
also that perception, right? 
When you're speaking to people 

637
00:35:29,000 --> 00:35:30,920
about what the problem is, it 
matters. 

638
00:35:30,920 --> 00:35:33,680
So if you're talking to someone 
in C-Suite, what you're going to

639
00:35:33,680 --> 00:35:37,120
say is probably totally 
different from somebody who is 

640
00:35:37,120 --> 00:35:40,160
actually expected to go in and 
fix said problem. 

641
00:35:40,600 --> 00:35:44,720
And so oftentimes the latter 
ones are the ones that are 

642
00:35:44,720 --> 00:35:47,480
hearing of it for the first time
and they're like, what and how 

643
00:35:47,480 --> 00:35:49,200
are we supposed to and what's 
going to happen? 

644
00:35:49,200 --> 00:35:51,240
And am I OK? 
Is my job OK, like I said. 

645
00:35:51,760 --> 00:35:55,360
And so their perception 
definitely feeds into the 

646
00:35:55,360 --> 00:35:57,880
communication and how we marry 
the two together. 

647
00:35:57,880 --> 00:36:01,800
And a lot of times I know for us
when we're working, we are doing

648
00:36:01,800 --> 00:36:04,720
them both simultaneously. 
So we're meeting with those 

649
00:36:04,720 --> 00:36:07,920
folks that are kind of bringing 
out that, you know, my P&L is 

650
00:36:07,920 --> 00:36:10,640
off, what's going on. 
We're marrying that with the 

651
00:36:10,640 --> 00:36:12,840
actual process and what's 
happening on the ground to 

652
00:36:12,840 --> 00:36:14,880
figure out how we connect the 
two, fix it. 

653
00:36:15,760 --> 00:36:17,600
Yeah. 
So thinking about our process 

654
00:36:17,600 --> 00:36:22,760
work as working from the outside
in is kind of how I think about 

655
00:36:22,760 --> 00:36:25,400
what you're saying. 
Yeah, that can be really 

656
00:36:25,400 --> 00:36:26,720
important. 
Let's see. 

657
00:36:29,240 --> 00:36:31,680
Here's another one as to be a 
part of the analysis is to 

658
00:36:31,680 --> 00:36:35,600
assess the culture and maturity 
of an organization for each 

659
00:36:35,600 --> 00:36:37,720
initiative. 
I think you do. 

660
00:36:37,720 --> 00:36:43,800
And is there anything specific 
that you do around culture or is

661
00:36:43,800 --> 00:36:46,880
that just something that you're 
kind of quietly assessing? 

662
00:36:49,680 --> 00:36:54,240
I would say probably quietly 
assessing because sometimes you 

663
00:36:54,240 --> 00:36:57,320
know you have different models, 
add car and things like that to 

664
00:36:57,320 --> 00:36:59,640
help you do some assessments. 
Here's where we are that kind of

665
00:36:59,640 --> 00:37:01,840
thing. 
But I would say for continuous 

666
00:37:01,840 --> 00:37:06,480
improvement, it's usually kind 
of quiet because we aren't 

667
00:37:06,480 --> 00:37:09,960
looking at the culture as close.
We're usually looking at is this

668
00:37:09,960 --> 00:37:12,720
thing broken or not and how do I
fix it and what are where my 

669
00:37:12,720 --> 00:37:15,920
stake, the culture will come out
when you start talking to the 

670
00:37:16,160 --> 00:37:19,120
stakeholders and then you kind 
of address, which is why I say 

671
00:37:19,120 --> 00:37:20,800
we quietly accept. 
Yeah. 

672
00:37:20,800 --> 00:37:25,040
So it's a factor in the change, 
but not necessarily the thing 

673
00:37:25,040 --> 00:37:29,000
you came to change. 
Yeah, let's see. 

674
00:37:29,040 --> 00:37:32,520
All right, I think we do. 
Here's a question. 

675
00:37:32,960 --> 00:37:35,840
This is from Noor. 
How do we handle a situation 

676
00:37:35,840 --> 00:37:38,520
where the manager isn't 
comfortable making his support 

677
00:37:38,520 --> 00:37:42,040
visible in the room, though he 
is completely on our side do? 

678
00:37:43,640 --> 00:37:45,440
You ever have like it's on your 
side? 

679
00:37:45,440 --> 00:37:48,240
Yes, I was speaking. 
Of culture. 

680
00:37:48,240 --> 00:37:49,560
Oh. 
Yeah, I support you completely. 

681
00:37:49,560 --> 00:37:50,800
Yeah, I don't want anything to 
do with that. 

682
00:37:50,960 --> 00:37:53,960
Yeah, but don't fall on. 
Me two different statements and 

683
00:37:54,000 --> 00:37:59,200
and that is a the best. 
My guess would be the rest of 

684
00:37:59,200 --> 00:38:00,800
the organization is kind of like
that as well. 

685
00:38:00,800 --> 00:38:02,520
Oh yeah, that's cool. 
And go the other way. 

686
00:38:03,040 --> 00:38:06,240
And so you, The thing is, you're
going to have to find somebody 

687
00:38:06,240 --> 00:38:10,320
who is on your side, who is, if 
you need a leader in the room, 

688
00:38:10,320 --> 00:38:13,880
find one that is on your side 
and have them talk to the group.

689
00:38:14,040 --> 00:38:17,280
Yeah, authentically on your 
side, not just saying not. 

690
00:38:17,800 --> 00:38:19,720
Yeah, because they'll turn on 
you real quick. 

691
00:38:20,640 --> 00:38:23,440
Yeah, right. 
And there, if that change 

692
00:38:23,440 --> 00:38:26,960
doesn't go well, oh, well, I 
don't know Tawana. 

693
00:38:26,960 --> 00:38:28,880
And that's Tawana and Julia. 
They did that. 

694
00:38:30,160 --> 00:38:31,680
Yeah. 
That's what you want to avoid. 

695
00:38:34,600 --> 00:38:37,800
All right, let's see. 
We've got another question here 

696
00:38:38,080 --> 00:38:40,280
from Masha. 
Thanks, Masha, what are some 

697
00:38:40,280 --> 00:38:43,040
examples of process improvements
that you took up and the 

698
00:38:43,040 --> 00:38:45,200
mistakes that you have 
encountered? 

699
00:38:45,280 --> 00:38:48,440
So you've shared some of those, 
but is there any? 

700
00:38:48,680 --> 00:38:51,000
I know that there is, I know 
that there is probably 

701
00:38:51,000 --> 00:38:55,800
initiative that where you made 
what you might think of as like 

702
00:38:56,600 --> 00:38:59,440
the ultimate mistake. 
Have you had one of those 

703
00:38:59,440 --> 00:39:02,400
projects where you're like, let 
me tell you about this thing I 

704
00:39:02,440 --> 00:39:08,120
did? 
Think that one of my very first 

705
00:39:08,440 --> 00:39:12,440
projects, it's going to be 
ownership is the word for me and

706
00:39:12,440 --> 00:39:15,600
making sure that we're aware of 
what their part is in this 

707
00:39:15,600 --> 00:39:19,320
improvement and the process 
overall that can quickly 

708
00:39:19,320 --> 00:39:23,520
snowball into it being you that 
owns it. 

709
00:39:24,680 --> 00:39:27,680
And now you're working inside of
an improvement that you're 

710
00:39:27,680 --> 00:39:31,240
running essentially, you know, 
and chasing folks down and they 

711
00:39:31,240 --> 00:39:34,040
want you to do XYZ. 
And when reality they should be 

712
00:39:34,040 --> 00:39:37,040
owning those improvements 
themselves that getting them to 

713
00:39:37,040 --> 00:39:41,160
own them upfront, it gives them 
a sense of what this has to be, 

714
00:39:41,160 --> 00:39:41,960
right? 
Because it's mine. 

715
00:39:41,960 --> 00:39:43,800
I do baby. 
I adopted a baby, right? 

716
00:39:43,880 --> 00:39:48,880
And so getting them to own it 
quickly saves you down the line 

717
00:39:48,880 --> 00:39:52,000
from having to own it yourself, 
which is very once you own, it 

718
00:39:52,000 --> 00:39:55,080
is really hard to get rid of it.
And that is one of the largest 

719
00:39:55,240 --> 00:39:59,400
first mistakes. 
Yeah, usually those early 

720
00:39:59,400 --> 00:40:03,280
mistakes are the ones that are 
the most long lasting I have 

721
00:40:03,280 --> 00:40:06,040
found in my career. 
Yeah. 

722
00:40:06,680 --> 00:40:10,720
All right, any anything for you 
to. 

723
00:40:11,880 --> 00:40:13,360
No, I think that's a really good
one. 

724
00:40:13,360 --> 00:40:15,880
And I know exactly what she's 
talking about and I still call 

725
00:40:16,080 --> 00:40:20,360
her. 
That's hard because I think 

726
00:40:20,360 --> 00:40:23,960
sometimes we are made to feel 
like we should own these things.

727
00:40:23,960 --> 00:40:28,320
But really we are there on 
behalf of a leader, a department

728
00:40:28,320 --> 00:40:31,280
head of somebody. 
And so we've got to kind of see 

729
00:40:31,280 --> 00:40:34,520
our role in this as 
facilitating, not owning. 

730
00:40:34,720 --> 00:40:38,640
So let's see, how about one more
question. 

731
00:40:39,080 --> 00:40:43,000
This is from Aaron. 
How can you decide what 

732
00:40:43,000 --> 00:40:45,560
processes are worth mapping and 
what isn't? 

733
00:40:45,680 --> 00:40:49,680
If it's a simple e-mail 
response, do you skip it, or do 

734
00:40:49,680 --> 00:40:53,000
you err on the side of mapping 
everything, no matter how small?

735
00:40:57,120 --> 00:41:01,080
I think that when it comes to 
process mapping, why are you, 

736
00:41:01,400 --> 00:41:05,320
was there an issue you always 
want to start out with? 

737
00:41:05,320 --> 00:41:07,480
What are the boundaries of this 
process? 

738
00:41:07,520 --> 00:41:10,400
Is it just an e-mail? 
What was the problem? 

739
00:41:10,400 --> 00:41:12,360
Sounds like there was probably a
larger problem. 

740
00:41:12,640 --> 00:41:16,000
Are you trying to automate 
something, an e-mail response? 

741
00:41:18,080 --> 00:41:23,440
So it I'm really not sure how. 
It's probably need a little bit 

742
00:41:23,440 --> 00:41:25,200
more context. 
Yeah. 

743
00:41:25,200 --> 00:41:29,040
But I think, but I think what 
you're saying is maybe what he's

744
00:41:29,080 --> 00:41:34,600
intending to ask here. 
And sometimes when I've gone in 

745
00:41:34,600 --> 00:41:39,120
on a continuous improvement kind
of a project, I think about the 

746
00:41:39,120 --> 00:41:44,360
processes and layers. 
And if I'm at a, you know, and 

747
00:41:44,360 --> 00:41:46,880
maybe this is true for you guys,
but sometimes you're looking at 

748
00:41:46,880 --> 00:41:50,840
the bigger picture. 
And from a process mapping 

749
00:41:50,840 --> 00:41:55,200
perspective, it could be 
valuable to like do a big map of

750
00:41:55,200 --> 00:41:59,000
everything, but probably once 
you get two or three layers down

751
00:41:59,000 --> 00:42:02,880
into what people are doing, it 
may not be as valuable, 

752
00:42:02,880 --> 00:42:06,320
especially if it's not the thing
that needs to be fixed or 

753
00:42:06,320 --> 00:42:08,800
automated. 
Yeah, I see now. 

754
00:42:08,800 --> 00:42:11,920
So we're, if we're talking 
about, I was thinking this way 

755
00:42:12,080 --> 00:42:15,480
across the process, but if 
you're thinking in terms of 

756
00:42:15,480 --> 00:42:20,560
10,000 foot or 100, it depends 
on who's in the room. 

757
00:42:21,000 --> 00:42:23,120
It depends on what you're 
looking for. 

758
00:42:23,440 --> 00:42:26,800
If sending an e-mail is a part 
of that process, then you're 

759
00:42:26,800 --> 00:42:32,840
probably further down then as 
opposed to being up here, and 

760
00:42:32,840 --> 00:42:37,520
you probably do need to map it. 
You know, the receptionist sends

761
00:42:37,520 --> 00:42:43,440
e-mail or something like that, 
but it's because it still goes 

762
00:42:43,440 --> 00:42:47,640
back to what you're mapping. 
But that e-mail is also a manual

763
00:42:47,640 --> 00:42:50,680
step that they may not need to 
do. 

764
00:42:51,480 --> 00:42:54,920
And it could boil down to how 
many emails are they sending? 

765
00:42:55,960 --> 00:42:57,920
Do they have to send all of 
these emails? 

766
00:42:57,920 --> 00:43:01,400
Is it just because somebody 
requested it or is it actually 

767
00:43:01,400 --> 00:43:03,680
needed? 
Because sometimes people ask for

768
00:43:04,120 --> 00:43:05,880
reports that they don't even 
look at. 

769
00:43:05,880 --> 00:43:07,480
So are people looking at the 
e-mail? 

770
00:43:07,880 --> 00:43:11,800
So in terms of a 10,000 foot 
versus A-100 footer, if you're 

771
00:43:12,400 --> 00:43:18,040
very low and you're if your 
process steps are like high 

772
00:43:18,040 --> 00:43:25,320
level we for us, you know, you 
take an order, you produce it 

773
00:43:25,320 --> 00:43:27,080
and you ship it, that's very 
high. 

774
00:43:27,320 --> 00:43:31,160
You there are no emails there. 
But if you're looking at further

775
00:43:31,160 --> 00:43:38,680
down manufacturing receives it, 
manufacturing is going to order 

776
00:43:38,680 --> 00:43:41,360
product, manufacturing is going 
to make it that's kind of 

777
00:43:41,360 --> 00:43:44,920
middle. 
And then if you go a little 

778
00:43:44,920 --> 00:43:49,080
lower, that's where you're going
to get into so and so sends an 

779
00:43:49,080 --> 00:43:50,400
e-mail. 
Yeah. 

780
00:43:50,680 --> 00:43:54,240
And where you may be impacting? 
Day-to-day outbreak. 

781
00:43:54,320 --> 00:43:55,880
Yeah. 
And if that's what you're there 

782
00:43:55,880 --> 00:43:58,080
to change, then it's probably 
worthwhile. 

783
00:43:58,080 --> 00:44:03,640
But if you are really looking at
a higher level change, should we

784
00:44:03,640 --> 00:44:07,440
have the receiving at this 
warehouse and this city, state, 

785
00:44:07,440 --> 00:44:11,080
country or this other warehouse?
I probably don't need to get to 

786
00:44:11,120 --> 00:44:14,320
an e-mail level, so I do. 
And you guys probably talk about

787
00:44:14,320 --> 00:44:17,440
that as part of the process, 
like what level are we trying to

788
00:44:17,440 --> 00:44:20,960
change so that because your time
is valuable as well. 

789
00:44:21,280 --> 00:44:23,920
If they're coming in and saying 
we don't like it that Susan is 

790
00:44:23,920 --> 00:44:27,400
sending an e-mail, Susan and her
manager probably have the 

791
00:44:27,400 --> 00:44:32,440
ability to change that process. 
But if it's we really think that

792
00:44:32,440 --> 00:44:35,840
it should be a different tool at
a different location, it 

793
00:44:35,840 --> 00:44:40,320
probably is something that needs
more managed, you know, a more 

794
00:44:40,320 --> 00:44:42,360
managed look. 
So yeah. 

795
00:44:43,080 --> 00:44:45,160
I think that's a part of that 
ownership conversation. 

796
00:44:45,160 --> 00:44:47,600
There's different owners at each
of those levels. 

797
00:44:47,600 --> 00:44:51,800
Susan and her manager, the vice 
president of marketing, right? 

798
00:44:51,800 --> 00:44:53,480
Those are different 
conversations, to someone's 

799
00:44:53,480 --> 00:44:54,040
point. 
Yeah. 

800
00:44:54,440 --> 00:44:56,200
All right. 
Well, Aaron, thank you for that 

801
00:44:56,200 --> 00:44:57,360
question. 
All right. 

802
00:44:58,080 --> 00:45:01,200
Well, this has been fascinating 
today. 

803
00:45:01,560 --> 00:45:07,320
I love this topic and I think 
I'm going to try to sneak in to 

804
00:45:07,320 --> 00:45:10,920
your tutorial. 
So and I'll, I'm going to come. 

805
00:45:10,920 --> 00:45:13,080
I'm definitely going to come to 
your other talk. 

806
00:45:13,080 --> 00:45:15,840
I had that on my list of things,
so thanks for reminding me. 

807
00:45:15,840 --> 00:45:19,760
That's on Wednesday. 
I want to thank you guys for 

808
00:45:19,760 --> 00:45:23,560
spending some time with me today
to talk about this. 

809
00:45:23,560 --> 00:45:27,200
I have left it. 
Yeah. 

810
00:45:27,920 --> 00:45:29,720
All right. 
Well, I'll see you in a couple 

811
00:45:29,720 --> 00:45:33,120
of weeks. 
So y'all take care. 

812
00:45:33,320 --> 00:45:34,920
We'll see you soon. 
Thank you. 

813
00:45:36,280 --> 00:45:40,240
And we want to thank you guys 
also for joining us today. 

814
00:45:40,400 --> 00:45:43,320
You've had some great thoughts. 
I see that you guys are also 

815
00:45:43,320 --> 00:45:47,760
kind of talking about this with 
each other in the comments, so 

816
00:45:47,760 --> 00:45:52,720
keep doing that when I see you. 
In a couple of weeks we are 

817
00:45:52,720 --> 00:45:57,160
going to be live from BBC in 
Toronto and we're going to be 

818
00:45:57,160 --> 00:46:00,560
talking about the power of 
finding your people. 

819
00:46:01,040 --> 00:46:04,760
It's not necessarily about why 
you should come to BBC, but we 

820
00:46:04,760 --> 00:46:08,840
do want to talk about why it's 
important to put community 

821
00:46:09,120 --> 00:46:11,840
around the work that we do 
because we're not alone. 

822
00:46:12,480 --> 00:46:15,880
And going to conferences and 
being part of the business 

823
00:46:15,880 --> 00:46:19,200
analysis community can help you 
with some of those day-to-day 

824
00:46:19,200 --> 00:46:21,000
things that just come up in our 
work. 

825
00:46:21,240 --> 00:46:23,200
So thanks everybody for joining 
us. 

826
00:46:23,200 --> 00:46:26,280
We'll see you in two weeks. 
Thanks for listening. 

827
00:46:26,320 --> 00:46:28,720
Do you have any questions, 
comments, or thoughts about 

828
00:46:28,720 --> 00:46:30,560
today's topic? 
We'd love to hear them. 

829
00:46:30,560 --> 00:46:33,000
Drop us a review or leave a note
in the comments. 

830
00:46:33,000 --> 00:46:36,200
Then like, subscribe or share 
this podcast if you like what 

831
00:46:36,200 --> 00:46:38,040
you heard. 
And hey, you can help us shape 

832
00:46:38,040 --> 00:46:40,440
future episodes. 
What do you want to know more 

833
00:46:40,440 --> 00:46:42,600
about? 
Send us an e-mail at Live at 

834
00:46:42,600 --> 00:46:46,440
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See you again on our next 

835
00:46:46,440 --> 00:46:46,960
episode.
